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Reflecting invoice costs and general expenses into product costs is a critical process for businesses to determine the correct profit margin and see real profitability. This process is mainly based on cost allocation principles. The invoice costs and expenses page allows the calculation of total unit costs by reflecting the additional expenses incurred in purchasing goods (freight, file costs, labor, transportation, etc.) to the additional costs of the products. Monetary Value; distribution of the expenses incurred in proportion to the invoice prices of the products, volume and weight; in logistics and transportation costs; Distribution is made through options such as distribution according to the area or weight of the product.

Path: ERP > Sales-Distribution > Invoice > Purchase Invoice Detail

On the Purchase Invoice detail page, distributions are made through "Invoice Costs and Expenses" located at the top right. A cost item defined here can be reflected directly to all products or only a single product in the invoice, if desired.

Transaction Type: Transaction type is selected. Transaction types “come as expenditure voucher or expense voucher”
Distribution Type: One of the monetary value, volume and weight distribution types is selected. Monetary value selection is recommended. The additional cost of the product is reflected on the value.
Document and Tax Type: These are parametric values, they can be used for details or reports. It is not a mandatory field.
Document number: Document number can be given to expense lines. If additional expenses are created based on an invoice, the invoice number can be written.
Current Account:The current account related to the expenses is selected.
Expense Item: The expense item related to the expense is selected.
Explanation: Additional explanation related to the expense. is defined.
Quantity: Quantity information of the line is entered.
Amount: Unit amount information is entered. The value entered here is multiplied by the amount.
Currency: The currency of the expense is selected. The cost is reflected according to the relevant exchange rate.
Item Icon: It ensures that more than one cost line or a single expense is reflected only on the specified products, a single product or all types of products. The expenses reflected are reflected only on the additional costs of the selected products or on all products.

Hint: If you want to distribute product-based, in the xml settings in the relevant popup, select "Should the expenses be distributed as additional costs based on product selection?" as yes.

Product Based Expense Distribution

To reflect one or more expense lines recorded on the invoice costs and expenses page to the relevant product lines on the purchase invoice to which it is linked, the "pencil icon" is clicked on the page.

Invoice Line Pencil Icon: The pencil icon on the top line (located next to the Currency text) is used to distribute all cost lines on the invoice costs and charges page to the selected products. All invoice lines appear in the pop up. When the user selects and saves the relevant products here, all expense amounts are reflected in the additional costs of the selected products.

Attention!: If you do this, you cannot make a distribution based on expenses. If you want to reflect products on an expense basis, you should use the pencil icon in the lines.

Expense Line Item Icon: There is an item icon at the far right of each expense line. When you click on the pencil icon, invoice lines appear. Relevant products are selected with checkboxes. The cost amount depending on the additional costs of the selected products is reflected. In this process, additional costs are distributed on a row basis.

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About Workcube Objects

Invoice Costs and Expenses

Used to reflect invoice costs and general expenses. This process is basically based on cost distribution principles.

Type: Child WO Version: Catalyst v2 Licence: Standard Author: Workcube Core