Wiki Detay | wiki workcube

With the Digital Archive application within Workcube Intranet, you can access all the company's information, documents, videos, images, etc. All content is digitally stored, sorted and delivered centrally to users around the world. With Digital Archive, your digital assets are presented on a secure sharing and storage platform within Workcube.

Path: Intranet > Digital Archive

You can reach the Digital Archive main screen by arranging access rights. The Digital Archive main screen will appear as follows.

The content can be searched by entering the keywords related to the content you want to search in the Digital Archive here.
Listing and search can be customized by making various filters with the More button.
Digital Archive with the Download button. New content is added to the Archive.
The Folder button lists the categories in the Digital Archive.
With the Card button, the contents can be listed in the form of cards.
The List button allows the contents to be sorted in rows.
This button shows the number of contents in the Digital Archive.

Adding Digital Assets

When you come to the Digital Archive main screen, there is an "Upload" button next to the search button. By clicking this button, any desired document, video, document or image can be added to the Digital Archive.

On the Digital Assets New Record screen that opens, you can drag the document you want to add and drop it into the relevant area, or you can create a record by adding the URL information of the document to the box below. For example; In Google Drive; Sheet, Document, Slides etc. links and also Youtube video links can be stored in a central structure to be included in the digital archive.

After the Digital Asset is added as a document or url, you can continue by filling in the registration information at the end of the Digital Asset adding screen.

Document. Name:The name of the document to be added as a Digital Asset is entered in this field.
Process: The Process status of the document added to the Digital Archive is specified in this section. Also, Process stages can be diversified by searching with Digital Asset filtering on the Control Panel > BPM > Processes screen.
Product: If there is a product that the document is related to, the information is here. is entered.
Validity Start Date: The starting date for which the document will be valid is entered in this field.
Description: Explanations, if any, regarding the Digital Asset are entered in this field.
Document. No: The document number of the added document is entered in this field.
All Categories: All categories in the Digital Archive can be accessed in this field.
To: With whom the document will be shared. The information on which the document will be created is entered in this field.
Expiration Date:The date on which the document will expire is entered in this field.
Keywords:In order for the document to be easily accessible in searches, related keywords are entered in this field. is entered.
Revision: The revision status of the document is included in this box.
Document Type: The added document type is selected in this box. Document Types are added from the Content Document and Types field in the parameters.
CC:The people who will be informed and informed while adding the document are selected from this field. If selected, an e-mail will be sent to the person.
Project: The project information to which the document belongs is entered in this field.
Selection Boxes: The selection boxes in the Digital Asset listing are selected during registration depending on whether the added document is related or not.
Document Access Permissions Detailing:Sharing restrictions of the added document can be adjusted in detail from this field. Its detail will look like below. At the same time, descriptions and titles specific to your company can be added to these access details as follows:

Partner Portal: A title can be added from the ERP > Sales-Distribution > Customer-Supplier > Individual Member Categories screen.

Public Portal: ERP > Title can be added from the Sales-Distribution > Customer-Supplier > Corporate Member Categories screen.

Position Types: Diversifications can be made by selecting Position Types under the HR-HR heading on the Control Panel > System > Parameters screen.

Authority Groups: The title can be added by going to the Control Panel > System > Security > Authorization Groups screen.

Digital Asset Groups: By clicking on Digital Asset Groups under the BPM heading on the Control Panel > System > Parameters screen. can be added.

How to Display Digital Archive Documents

After the Digital Assets are listed, there are two separate icons under the documents. The document is opened and downloaded to your computer with the cloud sign on the left. Sthe document can be viewed by clicking on the eye mark on the network. For example; By clicking on the eye symbol of the "DDO - Digital Transformation Office" digital asset, this content can be watched on Youtube.

Digital Assets as a Folder Viewing

When you click on the Folder button on the Digital Archive main screen, Digital Assets can be viewed in categories as shown in the image below. After selecting the Folder option on the main screen, the Add Category button will be added to the page. Using the "Add Category" button, you can define a new folder and store your documents in a planned manner.

Digital Assets Job Functions and Implementation Steps

Bu ekranı %100 kullanmak için aşağıdaki implementasyon adımlarının tanımlanması ve set edilmesi gereklidir.

Add Digital Asset Category / settings.form_add_asset_cat Param Wiki

Workcube'e eklenen dijital varlıkları sınıflandırmak için kullanılır.

Add Digital Asset Group / settings.list_digital_asset_group Param Wiki

Eklenen dijital belgeler doküman tipleri ile ilişkilendirilerek dokümanlara erişecek kullanıcılar gruplandırılır. Bu sayede doküman veya doküman tipi bazında yetki kontrolleri yapılmış olur.

Add File Format / settings.form_add_file_format Param Wiki

Sisteme yüklenen dijital varlığın hangi dosya formatında olduğu bu sayfada yapılan parametre tanımlamasına göre seçilir. Format eklerken maksimum dosya boyutu da eklenebilir.

Digital Asset Groups / settings.list_digital_asset_group Param Wiki

Page Settings,Digital Assets Menu / asset.list_asset Xml Setup Wiki

Görüntüler, videolar, ses dosyaları ve belgeler gibi dijital varlıkların depolanmasını, düzenlenmesini, paylaşılmasını ve yönetilmesini sağlar.

Process Design,Add Digital Asset / process.list_process Process Stage Wiki

İş süreçlerinin tasarım ve akışlarını oluşturur.

Total 6 Register

XML Settings

XML Settings define page-specific operating rules. It is set in the XML section under Page Settings on each page.

x_google_refresh_token_mail Google Refresh Token Mail

Google API için gerekli olan Refresh Token'ı almak için kullanılır.

input

Total 1 Register

Feedback

Did you find this content helpful?

Please Write Your Feedback!

Name*

Last Name*

Email *

About Workcube Objects

Digital Assets

Enables storage, organization, sharing and management of digital assets such as images, videos, audio files and documents.

Type: WBO Version: Catalyst v5 Licence: Standard Author: Workcube Core