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Cash; It is the place where cash collection and payment transactions are made and where cash, deferred payment instruments such as checks and promissory notes are stored. Vaults must be separated by currency. A different safe must be opened for each currency used. Safes can be opened according to organizational units such as head office, factory, branch, department. Each safe has a code in the accounting charts of accounts.

Cashes are separated according to their currencies on Workcube. It is the area where money inflows and outflows such as cash collection, payments, checks and promissory notes can be recorded and their balances can be monitored. According to the organizational structure, the locations of the cash registers and the accounting account codes to which they are linked are defined. Balances and cash transactions can be monitored instantly.

Before you start using

Branch definitions
Department definitions
Currencies
Chart of Accounts
Module Transaction Categories must be defined.

Branch & Department: The branch and department to which the relevant cash is attached are selected. In this way, cash transactions can be monitored by branch and department on the cash transactions page.
Cash Name & Cash Code : The cash register name and code are defined.
Cash accounting code : The cash accounting account code previously determined in the chart of accounts is defined. At the same time, when creating a cash definition, the accounting account code for the relevant cash register can be created separately.
Received Check Accounting Code : It is the accounting code defined for checks taken into the portfolio with the check entry slip.
Note Received Accounting Code : Bill of Exchange Entry slip and Bill of Exchange - taken into the portfolio with collection. It is the accounting account code defined for promissory notes.
Issued Promissory Note Accounting Code : It is the accounting account code used for promissory notes given from the cash register.
Maturity Differences Accounting Code : Interest Income Starting with 642 In case of maturity difference collection in promissory note collection transactions. is used.
Checks & Bills in Transit Accounting Code : It is used to keep track of the documents received by the collection team or sales teams that have not yet been collected to the cash register.
Bounced Checks : The accounting account used in the bill return issue payroll process for Protested Bills. is the code.
Protested Bills: It is the accounting account code used in the bill return entry payroll and bill return issue process of protested bills.

Attention: As can be seen, while cash register definitions are made, at the same time check and Definitions are made within the transactions of the promissory note module. When defining safes, you should also take into account the setup you will apply in the check and promissory note module.

Attention: The transaction category type used for safes is the Safe opening voucher transaction category with Process Id: 30. It is essential to define it for cash transfers during period transfer transactions. Make sure that the accounting transaction option is selected for the cash opening voucher transaction category.

Note: The "Let it work with Whops" option is essentially linked to the Whops (Retail) module used as an add-on. If checked, the relevant safe becomes selectable when recording on Whops. If unchecked, Whops cannot be used in the retail module.

Hint: Transactions related to cash registers can be monitored on the "Cash transactions" listing page.

Cash Opening

Cash openings are opened on an existing page of the relevant cash register when a new cash register definition is created. If there is a balance, it is used to define this amount. No accounting transactions are performed. It is used only to identify the balance of the cash register.

Type:The "Case Opening Receipt" transaction category with Process ID: 30 is used in safe opening operations.

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About Workcube Objects

Cash Account Transactions

Lists the operations performed by selecting the cash register. Collection, payment or entered expense/income slips are listed in this area and the cash registers are tracked.

Type: WBO Version: Catalsyt v5 Licence: Standard Author: Workcube Core