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In Workcube, accounting period refers to a specific period of time during which a company records and reports its financial transactions. It usually covers a calendar year, but different time periods (Schools) can also be used depending on the needs of companies.

Path: Control Panel > System > Period Transactions > Accounting Period

Adding an Accounting Period

Integrated: Allows the invoice and financial transactions of that period to be directly integrated with the accounting module. If selected, for example, a transaction made in the finance module will automatically carry out the relevant transactions in the accounting module in parallel. If not selected, transactions occurring in the finance or invoice module will not be reflected in the accounting module. It is recommended to select it.
Import Chart of Accounts Based on Previous Period: If Yes is selected, the accounting chart of accounts in the old period is transferred to the new period exactly. If it is not selected at the opening of the new period, accounting codes defined in the previous period will not be transferred to the new period. The new period will be opened with a standard uniform chart of accounts.
Company: From this field, the company under which the period will be opened is selected.
Data Source: The new accounting period tables will be created from the tables in the data source you choose.
Period Name: The period name is specified in this field. For example: Trade - 2025 The name defined here will be displayed in the upper right.
Period Year: Period year is selected from this field.
Inventory Management: How the cost will be run is selected from this field.
Accounting Transaction Date Constraint: It is a date constraint that occurs in all documents that carry out accounting transactions. No updates or changes can be made to any accounting records prior to the date specified in this field. It is left blank when a new period opens. The system automatically retrieves the fiscal year start date. It can be changed later.
Budget Action Date Constraint: This is the date constraint that occurs in all documents that make budget movements. No updates or changes can be made to any budget record prior to the date specified in this field. It is left blank when a new period opens. The system automatically retrieves the fiscal year start date. It can be changed later.

Hint: Transaction date constraints can be set both in the employee detail and within the accounting period. If different dates are determined in two fields, the date determined in the employee detail is taken into account first.
The date constraint determined within the accounting period is general. It covers all users existing in the system. After setting and updating a date constraint in the Accounting Period, it will automatically assign a date to the employee details of all users defined in the system. Once the date is determined within the accounting period, this restriction can be removed within the employee detail on an employee basis.
Standard Transaction Currency: The system is used to select the transaction currency. Transactions in Workcube with the selected currency keep records in this currency.
2nd Currency:Selecting the 2nd foreign currency currency is mandatory. In addition to transactions made in TL, Workcube also keeps records in the currency selected here. For example; When USD is selected, Workcube allows us to see the transactions made in TL and in USD. It allows us to see different currencies, especially in reporting transactions.
Date Range:This field depends on XML. Only for those using special accounting periods. For example; He works in schools. Since the financial start of schools is not January 1, the date can be defined in this field. If you want to use a Date Range, the "Should I Use Date Range?" field in the Control Panel > System > Page Settings > XML Settings must be selected as "Yes".

After clicking the Save button and saving, it will create a record on the left side with the accounting period written on it. You can go into the period you saved and update and delete it again. If the box at the top that will say "Lock the system's 2nd currency" is checked, the currency selected in the 2nd currency field will remain constant and will not allow changes in this field unless the box is unchecked.

Hint: To load General Purpose Factory Settings (WBP) in the new Accounting Period that opens, by ticking the relevant field in the Database Information field of the Accounting Periods screen. "Factory Settings" is transferred. (Not mandatory.)

Attention: If you want to perform a transaction on Workcube, there must be 2 different currencies in the system.

Database Information

Your period schemes are listed in the data source field. Every time a new period and company is created in Workcube, a new period schema and company schema for the company created in the database is created.

The tables and fields in the newly created period schema are compared with the previous period. In this way, when creating a period, it is possible to make a schema selection and to create complete tables and fields in the new period schema.

Create Period Schema, user and login parameter represents DB username and password information. Database information The following information must be entered under "System Parameter Settings".

modeldb.dbname = release_workcube
modeldb.dbusername = releasemodel
modeldb.dbhost = *** The system automatically gives the IP Address to valid subscribers.
modeldb.dbport = *** The system automatically gives the port to valid subscribers.
modeldb.dbpassword = *** The system automatically gives the password to valid subscribers.

Hint: For detailed information. You can review our "System Parameter Settings" document.

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About Workcube Objects

Accounting Periods

If you want to continue working with the company in the new period, it allows you to open a new period.

Type: Period Version: Catalsyt v5 Licence: Standard Author: Workcube Core