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Outgoing Money Order is one of the basic financial liability management processes that ensures that the money transfers (Money Transfer, EFT, FAST, etc.) made from your business's bank accounts to suppliers, employees or third parties are recorded in the system accurately, completely and on time.

What is Outgoing Money Order?

What is the Business Transfer? Money transfers from its own bank accounts to the accounts of creditor parties in return for goods or services purchases, raw material supplies, debt payments or advance transfers are subject to bank transactions. A recorded outgoing remittance document; It reduces your company's debt balance by debiting the supplier's or creditor's account (since payment has been made). On the general ledger side, it automatically assigns offset/payment voucher records to the relevant bank and current account codes (Ex: 320 Vendors Debtors / 102 Banks Creditors).

The Importance of Outgoing Transfers

Keeping timely, accurate and complete outgoing money transfer records is critical for corporate finance management:

True Timely Cash Outflow Tracking: It ensures that capital and cash flow planning (cash projection) proceeds without deviation by providing instant tracking of the money coming out of bank accounts.
Supplier Relations and Credit Risk Management: When the payments made to the suppliers are processed into the system on time, the debt is closed; Thus, the commercial reputation with the supplier is protected and the blockage of new raw material/product supply processes is prevented.
Current Reconciliation Facility: It prevents inconsistencies in end-of-period supplier reconciliations (BA/BS and debt balance).
Open Invoice Closing and Aging Analysis: By matching which purchase invoice the money transfer was sent to, it is clarified which debt has been paid and which remains outstanding. It shows that the due debts are closed correctly in the aging reports.
Financial Statement and Accounting Integration: By eliminating the burden of manual accounting recording, it prevents human errors and ensures that the balance sheet and expense/cost tables remain updated in real time.

What to Pay Attention to When Entering Outgoing Money Orders in Workcube Should it be?

When creating an outgoing transfer record, the following points should be taken into consideration carefully to protect the integrity of financial data:

Current Account Selection: The current account of the supplier or creditor to whom the payment will be made should be selected correctly. Transfers entered into the wrong current account disrupt the debt tracking and create the risk of repeated payments to the supplier.
Bank Account and Currency Type: The correct bank and branch account to make the payment must be selected. If the transaction is in foreign currency (USD, EUR, etc.), the currency type in which the recording is made and the CBRT / institution exchange rate on the date of the transaction should be checked. If a task related to exchange rate information is added in the Robotic Tasks field, the robot will work regularly every day and the exchange rates will be automatically withdrawn from the Central Bank.
Transaction Date: This is the official receipt date when the money leaves the bank account. Especially in foreign currency transactions, the date entered is important as the exchange rate is determined according to the selected date.
Amount and Bank Expense/Commission Deductions: If there is any deduction made by the bank (EFT expense, BSMV, etc.), the net amount received and the gross amount should be separated; The expense portion should be transferred to the relevant expense account. In this way, it becomes subject to the budget.
Invoice Closing Process: If the payment is made based on a specific invoice, the invoice closing process is opened after the document is saved, the relevant open purchase invoices must be selected. This process is essential for the accuracy of receivables aging reports. This function is opened from the company flow parameters. If desired, it can also be done manually.
Project and Expense Center: In cases where project-based accounting is made, the remittance record must be associated with the relevant Project, Expense/Revenue Center or Business Unit.
XML Settings: XML settings should be checked before outgoing remittance. For example; In foreign currency transactions, it is determined which exchange rate will be bought/sold.
Bulk Outgoing Money Transfer: Outgoing Money Order transaction can be entered individually or in bulk. Especially in the field of Human Resources, salary payments are managed through bulk outgoing transfers. Data can be entered into these lines one by one, or it can be added by preparing a file with CSV Import on the bulk outgoing transfer registration page. After the document is saved, separate accounting and current transactions will be created for each current account entered in the document.

Offsetting Voucher: An accounting voucher is created in line with the criteria selected in the document and determined in the transaction category.
Related Documents and Notes: If there is a special note regarding the bank transaction, it can be added or, if desired, a bank receipt for the outgoing payment can be added.

XML Settings

XML Settings define page-specific operating rules. It is set in the XML section under Page Settings on each page.

x_required_project Proje Seçimi Zorunlu Olsun

Proje Seçimi Zorunlu Olsun :Evet ise belgeyi kaydedebilmek için proje seçimini zorunlu kılar.

Evet = 1 Hayır = 0

Seçim

x_select_branch Şube Seçilebilsin

Şube Seçilebilsin:Evet ise şube filtresinin görülmesine ve seçim yapılabilmesine izin verir.

Evet = 1 Hayır = 0

Seçim

x_select_department Departman Seçilebilsin

Departman Seçilebilsin:Evet ise departman filtresinin görülmesine ve seçim yapılabilmesine izin verir.

Evet = 1 Hayır = 0

Seçim

x_select_type_info Tahsilat\Ödeme Tipi Seçilebilsin

Tahsilat\Ödeme Tipi Seçilebilsin:Evet ise tahsilat tipi filtresinin görülmesine ve seçim yapılabilmesine izin verir.

Evet = 1 Hayır = 0 Zorunlu = 2

Seçim

xml_money_type Kur Tipi

Kur Tipi:Kurun alış ya da satışa göre işlem görmesini sağlar.

Seçiniz = 0 Alış = 1 Satış = 2

Seçim

xml_process_stage Süreç Gösterilsin mi?

Süreç alanının sayfada gösterilip gösterilmemesini sağlar.

Evet = 1 Hayır = 0

Seçim

Total 6 Register

Outgoing Money Transfer Job Functions and Implementation Steps

Bu ekranı %100 kullanmak için aşağıdaki implementasyon adımlarının tanımlanması ve set edilmesi gereklidir.

Bank Accounts / bank.list_bank_account Master Data Wiki

Workcube üzerinde banka hesapları tanımlandıktan sonra sistemde bankalar açılır ve ilgili kayıtlarda seçilir. Bu sayede banka hesaplarında bakiyeler takip edilir.

Bank Account Transfer / settings.form_add_bank_account_import Master Data Wiki

Mevcut banka hesaplarını toplu olarak sisteme aktarmak için kullanılır.

Outgoing Money Transfer Transaction Category / settings.list_process_cats Process Cat Wiki

Bu sayfanin cf_big_list_search'ü olusturulmustur.

Outgoing Money Transfer,Page Settings / bank.form_add_gidenh Xml Setup Wiki

Banka hesabında bulunan bir paranın, yine aynı banka içerisindeki diğer hesaba veya başkasına ait bir hesaba gönderilmesi işlemine giden havale denir. Giden havale tekli yapılabildiği gibi toplu olarak da yapılabilir. Giden havale kayıtları banka işlemler listesine kayıt atarak banka hesap bakiyesini etkiler.

Outgoing Money Transfer Print Template / settings.form_add_print_files Output Template Wiki

Kaydedilen belgelerin çıktılarının alınması için kullanılır. Standart şablonlar seçilebilir ya da özel şablonlar eklenebilir, ayrıca şablonlar yetkiye bağlanabilir.

Employee Bank Accounts / hr.list_hr Master Data Wiki

Personellere ait tüm detay bilgilerinin kayıt altına alınması ve raporlanması için kullanılır.

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About Workcube Objects

Outgoing Money Transfer

The process of sending money in a bank account to another account within the same bank or to an account belonging to someone else is called outgoing transfer. Outgoing money transfer can be made individually or in bulk. Outgoing transfer records are recorded in the bank transaction list and affect t...

Type: WBO Version: Catalyst v5 Licence: Standard Author: Workcube Core