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Accounting Vouchers allows to list the vouchers arising from accounting transactions on Workcube and to make manual changes on them. Opening vouchers and closing vouchers used in period transactions, especially offset vouchers, payment vouchers and collection vouchers can be displayed. Accounting vouchers work integrated with transaction categories. Whether a transaction will make an accounting transaction or not is determined in transaction categories. If a document is recorded with a transaction category that creates an accounting transaction, the relevant voucher can be examined on the accounting vouchers page.

Before starting use:

Accounting chart of accounts definitions
Accounting voucher numbers definition
Transaction categories definitions (Document and type of payment method included)
Cash, Bank and Current account accounting definitions
Branch, department and location accounting definitions

It must be implemented completely.

Listing Accounting Vouchers

Functions of the filters on the Accounting Vouchers listing page Let's examine it.

Document Based / Row Based: There may be more than one line in a document that performs accounting transactions, and each line can record a different accounting account. However, the receipt it creates is a single and unique receipt. We can handle bulk inbound money transfer. There can be 10 lines in a document, and each line can contain a record for a different current account. In this case, if the document-by-document filter is used, the relevant remittance will be listed in a single row, which is the sum of 10 rows. If listed by line, all lines belonging to the same voucher number are shown on separate lines.
Transaction Type: Categories of transactions that perform accounting transactions are listed.
Accounting Code: Used to specifically list records assigned to an accounting code. If two fields are filled in, the first field represents the start code and the second field represents the end code. All records posted between two accounting account codes are listed.
Current Account: Shows accounting slips posted to current accounts. The accounting account codes of the current account are the accounting account codes determined in the "Accounting Working Periods" popup in the Corporate account detail.
Recorder: The person who records the form/document of whichever form/document the relevant voucher consists of.
Branch: It is used to distinguish vouchers on a branch basis.
Project: Used to list the vouchers created on a project basis. In order to create accounting vouchers linked to a project, project accounting codes must be defined. The project can also be selected when saving a document. For example, let's say we record a money transfer. If a project selection is made while creating the remittance document, a connection is established between the remittance document and the project, and the accounting voucher created by the remittance is listed depending on this project.
Receipts: Merged Receipts enable filtering for unmerged and manually created vouchers.
Transactions: This is the filter that lists voucher types. Opening vouchers, closing vouchers, offset vouchers, payment vouchers and special vouchers can be filtered. Which type of voucher a voucher is automatically comes from the transaction category.
Accounting Option: Allows listing according to IFRS and uniform accounting options.
Document Type: Document types are defined in transaction categories. Transaction types such as check, invoice, voucher, shipment and receipt are defined depending on the transaction category. For example, if a transaction category is created for incoming money transfer, the document type should be selected as receipt. It is an essential area, especially for e-ledger submissions. Thanks to this filter, vouchers for which accounting vouchers are not included but do not have a document type are detected.

Attention:How to distinguish and track accounting vouchers according to branches and departments?

In Workcube, warehouses and locations are connected to departments, and departments are connected to branches. When recording a document that makes an accounting transaction, offsetting slips can be distinguished according to the selected branch. For example, when recording incoming money transfers and credit card collections, a branch selection is made directly. When recording transactions such as invoices, expense vouchers or delivery notes, warehouse and location information are defined. By establishing a connection between the selected location information and the branch, it can be monitored which branch the relevant accounting voucher was created for.

Accounting vouchers are listed as seen in the image.

Document No column refers to the number of the source document of the voucher.

Attention: Voucher numbers and journal numbers are listed sequentially according to the voucher numbers determined at the beginning of the period.

Type:If the journal voucher numbers are not in order during the ledger submissions, an error message will be received. By using the accounting vouchers page, it can be determined from which journal number the voucher number order is broken, and then the journal numbers can be rearranged using the "Edit voucher numbers" page. Offset slip details can be viewed in the image above. The transaction type indicates that this document consists of a transaction category in the invoice category. While this definition will be created directly when the GF-133 document is saved, it can also be changed manually.

By using the Transaction Detail button, the source document of the relevant voucher can be navigated.

In the Basket area, the accounting record lines for the relevant voucher are displayed. can be viewed.

Type: You can view and also clear non-transactional accounting voucher records via Maintenance > Non-transactional Ledger Vouchers.

Attention: Do not forget to define your document type and payment method. It is the subject of the implementation process.

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About Workcube Objects

Accounting Receipts

This is the page that allows you to list and make changes to all receipts arising from accounting transactions on Workcube.

Type: WBO Version: Catalsyt v4 Licence: Standard Author: Workcube Core