Wiki Detay | wiki workcube

Invoices are commercial documents prepared by the merchant who sells the goods or performs the work and given to the customer to show the amount owed by the customers in return for the goods sold, the work done or the service provided. There may be many types of invoices (operations); Invoice closing procedures may vary depending on the type of invoice and operation.

If automatic invoice closing is desired after payment or collection transactions; The "Document Closing Process" option must be selected as "Yes" under General Settings > Company Flow Parameters . When this parameter is applied, the Invoice closing document is automatically opened after each payment or collection.

Sample Invoice Closing Procedures:

Let's assume that we have issued a sales invoice with a total value of 398.84 TL with VAT.
An "incoming transfer" transaction worth 398.84 TL occurs against this invoice and this transfer is recorded.
Since the "Perform Document Closing Process" option is selected as "Yes", when the "incoming transfer" transaction is recorded, it is directly transferred to the "Invoice Closing Transactions: New Record" page.

Current Account: It will be full for the current account making the transfer. Listing cannot be made without entering the Current Account.
Currency: This is for selecting the currency in which the invoice was recorded.
Maturity Date and Transaction Date: If a "due date" is determined for the invoice, selection can be made according to the due date. It shows the "transaction date" on the date the invoice was processed.
Invoice Control: It will filter according to the control status of the invoice. (Checked Invoices, Unchecked Invoices, All)

When the "Drop" button is clicked, the invoice and the corresponding incoming money order will appear on our listing screen.

Documents are selected (by ticking checkboxes) under the heading "Transactions". In this area, the amounts to be closed can also be determined manually and the financial summary; It will vary depending on the amount entered.

If a process is determined according to the organizational structure; Invoice closing processes can be managed under the "Financial Summary" heading. Example: "Partial Approval", "Manager Approval", "Rejection" etc.

When the "Closing Process" button is clicked, the invoice is closed.

At the end of all these transactions, the relevant current account's movements can be examined and the balances are checked on the "Current Statement". For detailed information, you can read the article with the same title.

Attention: Changes cannot be made in documents subject to invoice closing process.

"Exchange Difference" Invoice Closing Process

Exchange difference invoices; It is deducted for current accounts working in transaction foreign currency. "Exchange Exchange Difference Given" invoice is recorded for sales transactions, and "Exchange Exchange Difference Received" invoice is recorded for purchase transactions.

Exchange Difference Invoice is generally entered at the end of the period transactions. These transactions can also be carried out on an invoice basis.

If you want to close the Exchange Difference Invoices;

Go to ERP > Finance Accounting > Current Statement.

"Current Account" is selected.
"Transaction Currency" is selected in the "List Options" field.
The "Payment Performance" checkbox is ticked and the "Dump" button is clicked.

This page lists the movements of the relevant client within the specified date range. When the page is checked, TL, Euro, USD etc. are displayed as a result of automatic closing. Transaction totals and exchange rate differences for currencies are calculated.
Click on the "Create Exchange Difference Invoice" button under the transaction currency heading for which transaction currency the invoice will be issued.
If "Exchange difference invoice amount to be received" appears, we will be directed to the purchase invoice page. If "Exchange difference invoice amount to be deducted" appears, we will be directed to the sales invoice page.
On the invoice page that opens, the product specified for the exchange rate difference is entered and the invoice is saved.

Note: If a transaction currency is used in a business, exchange rate differences arise. This area is of great importance in Term Care Procedures. Therefore, in order for old period balances to arrive consistently in the new period, exchange rate difference invoices must be issued. If the transaction is carried out in foreign currency, the "transaction currency" checkbox must be marked in current transfers.

Tips

Record was not found

Feedback

Did you find this content helpful?

Please Write Your Feedback!

Name*

Last Name*

Email *

About Workcube Objects

Invoice Closing Transactions

It is matching and closing the paid or received invoice (money transfer-cash-cheque-bill) with the documents. Invoice closing transactions can be done manually, or they can be done automatically after payment or collection transactions. To do this, the "Document Closing Process" option must be se...

Type: WBO Version: Catalsyt v5 Licence: Standard Author: Workcube Core