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Budget categories exist to keep budget items in the system in order. Budget items are accounting works that show annual income and expenses and determine the expenses related to them.

Before creating budget categories and budget items, a budget must be created from the ERP > Finance - Accounting > Budget > Budgets screen. Budget; The company is created by making year/period selections. Detailed information on creating a budget can be found in the article titled "Budget Planning and Control".

If budget transaction categories are not defined, the article titled "Budget, Expense, Revenue Transaction Categories" can be read for them.

If the processes and authorizations of the budgets have not been done, these can be done by reading the article titled "Budget, Expense and Revenue Process and Authorization".

Budget Categories

Path: ERP > Finance - Accounting > Budget > Budget Categories

Budget categories can be created, budget categories can be listed and updated from the budget categories screen. First, click on the "+" button to go to the budget category creation screen.

The definitions that can be made on the budget categories registration screen are as follows:

HR - IK, Training: Enables the budget category record to also be placed under the HR and Training modules. Example; When a record is made by selecting HR - HR, the budget category record appears on the HR - HR > Personnel-Payroll > Payroll Rules > Expense Item Categories page.
Parent Category: One of the defined categories can be selected as the parent category for the category to be created.
Category Code: Sub-Budget Category Code and Budget Category Code screens are numbered. Depending on the parent category selection, the sub-budget category code appears automatically; the user must enter the budget category code himself. Attention: If there is a budget item linked to the budget category, you cannot change the category code.
Category: Category name can be added.
Description: If an explanation is required about the budget category, this can be added.
List: Budget You can go to the categories list screen.
Save: After the budget category definitions are made, the category can be created with the save button.

Budget Items

Path: ERP > Finance - Accounting > Budget > Budget Items

Budget items can be created, listed and updated on this screen. First, let's look at the budget item creation screen.

Active: When adding a budget item, this item must be selected as active in order to be used on the system.
Income and Expense: Selection of whether the budget item to be defined comes or goes.
Category: One of the defined budget categories can be selected.
Category Code: The code of the selected category goes to the Sub-Budget Category. The user himself/herself enters the definition into the Budget Item Code.
Budget Item: The title of the budget item is defined here.
Accounting Code: Accounting code selection Selection according to the charts of accounts opened from the ERP > Finance - Accounting > Accounting Definitions > Chart of Accounts screen. can be done. Attention: Budget items are directly linked to accounting account codes. When defining budget items, make sure that the accounting account codes are correct and appropriate.
Tax Code: Tax code selection can be made. Tax codes affect the budget item proportionally.
Explanation: An explanation about the budget item can be added.
Save: After all the details are given, the budget item is created with the help of the save button.

Budget item record After being selected, budget items can be viewed as a list on the budget items list page according to filtering options such as accounting code, budget category, budget type, activity status.

Budget items; They are listed under headings such as code, budget item, budget category, accounting code, and description. Created budget items can be updated.

Budget Report

Path: BI - Report > Standard Reports > Budget > Budget Report

Budget Once the categories and budget items are created, a budget report can be prepared. It is also possible to produce different types of reports with the budget report.

Budget report is produced according to various options, these are;

Budget: Budget selection can be made.
Project: Project-based budget selection can be made.
Cost/Revenue Center: Cost/Revenue center associated with the budget can be selected.
Report Type: The type of the report to be issued can be determined in many ways, including by date range and by month. Type: Filtering options vary depending on the report type selection. For example, if activity is selected as the report type, a budget report can be generated according to activity types.
Status: Reports can be generated according to planned and actual budgets.
Date Range: Report of budgets between those dates according to the selected date ranges.
Options: Details to be included in the budget report with the options "2nd foreign currency", "show difference", "show status", "income-expense difference", "Do not include records with 0 value", "VAT / OTV included", "income", "expense", "show activity type", "transfer" options is filtered.
Budget Planning Slip Transaction Category: The budget report can also be listed according to the transaction categories here.
Transaction Type: Budget report can be generated according to transaction type.
Fetch Excel: If this option is selected and the run button is pressed, the generated report is directly in Excel. It can be downloaded in format or added to the digital archive.
Run: After all the details are given, the report is issued.

For example, the budget report based on income and expenses according to the budget item is as follows, the planned and actual income - expense difference is located at the end of the basket area as a percentage.

In addition to the budget report, managers can receive reports containing graphics about income and expenses in the budget,thanks to the budget dashboard screen. You can get more information by reading the article titled "Budget Dashboard".

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About Workcube Objects

Budget Categories

Budget categories are general headings under which similar types of expenditures are collected. It is used to group expenses.

Type: Param Version: Catalyst v9 Licence: Add-On Author: Workcube Core