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Accrual is the process of recording an income or expense as soon as it is earned or owed, even if it has not been actually collected or paid. It is not a cash flow related situation. So, whether the money goes into your pocket or not, as income when you deserve it; It is the process of recording the money as an expense as soon as you borrow it, whether it comes out of your pocket or not.

Path: ERP > Finance - Accounting > Budget > Accrual Transactions

Accrual Planning

One of the primary operations that can be done to carry out the accrual process is the Accrual Planning process. Planning indicates an intention, then accrues when the liability is to be accepted. In order to perform accrual transactions, transaction categories, processes and parameters such as "Budget Items", "Budget Categories" and "Budget Scenario Definitions" must be defined. In particular, in the accrual transaction category detail, the "Accrue Transactions for Next Months and Years" and "Budget Plan Record According to Accrual Transaction" selection boxes should be checked.

Listing

If a planning voucher has been issued, document number, current account, can be listed by recorder and transaction dates. After the new record is listed on the list page, you can go to the detail page.

Type: To carry out the accrual transaction, the planning vouchers, which are the predecessor of this transaction, must be understood. For this purpose, you can read the article titled "Budget Planning Slips".

Accrual Planning Record

Transaction Type: Accrual slip is selected. The most important point here is that the transaction category is defined correctly. If the definitions are incorrect, errors will occur in the transactions that will run in the background.
Current Account: The current account to be processed is selected.
Document Number: Document Number appears automatically, a different document number can be given if desired.
Total Amount: The total planned accrual amount is entered.
Cost Center: Cost center selection can be made.
Payment Method: Selection is made from the payment methods defined on the system.
Start Date: The start date of accrual planning is entered.
End Date: The end date of accrual planning is entered.
Maturity / Date: The day on which the planning will end is selected so that the maturity appears in days.
Project: If this If accrual planning is related to a project, this is selected.
Physical Asset: If accrual planning is made regarding any physical asset, this asset is selected here.
Explanation: If there is an explanation/opinion about the transaction, this is stated.
Expense for Future Months. Items: This is the expense account to which the lines to be paid in advance will go during the period in which the accrual plan is recorded. In this section, the "180 expenses for future months" account should be selected in the accounting code related to the budget item selected.
Expense Items for Future Years: Used for transactions reflected in the next accounting period following the period in which the accrual plan is recorded. In this section, the account "280 Expenses for future years" should be selected in the accounting code related to the selected budget item.
Accounting Code to be transferred: The expense account to which the planned expenses for the coming months and years will be reflected is selected (For example; 770, 760, 740 etc. ) creates an accounting voucher for the account here when the expense is made from the accrual plan.
Project Expense Accounting Code: Works together with the "Accounting code to be transferred" field. If a project is selected in the accrual plan, this box is checked and if the relevant project has an "expense accounting code" defined in the system, it brings the expense account of the project to the accounting code section to be transferred.
Create Accrual Line: After the details are given, this button is clicked and lines are created based on the Start and End Dates. The monthly amount appears on the line based on the total amount according to the daily maturity amount.

Accrual Transaction

Accrual is a formal obligation to provide a product or service. For example; If the fee for a 12-month service is charged in advance and an invoice is issued, the tax will be paid starting from today. When accrual is made, the commitment regarding this service is officially provided. The service provider is obliged to provide this service to the other party for 12 months.

In order to list the accrual transactions that can be done on the accrual transaction page, filtering can be done here according to transaction type, accounting code, cost/income center, budget item, transaction date, currency selections.

What can be done and has been done. Accrual transactions come according to the filters made. No accrual has been made regarding the records highlighted in red. The records to be processed are selected and the "Save" Button is clicked.

The selections are automatically displayed in the accrual transaction basket field. An empty line appears below the selection. Expense/Income center, Budget Item selections are made and income/expense amounts are entered. In the accrual process, revenues and expenses are replaced by the bottom line and the difference is revealed. The income of one cost/revenue center becomes the expense of the other.

There are some details on the accrual transactions page.

Transaction Type: Transaction type selection is made.
Process: Process selection for this transaction according to the authority. is done. For example: If there is a higher unit to approve this accrual transaction, this stage is selected and if specified in the process definition, the upper unit is informed about this transaction and the next stages can be continued.
Related Budget: The associated budget for the accrual transaction is selected.
Document. No: A meaningful document number must be entered in this field in order to keep records properly.
Recording Date: Enter the recording date.
Planning: The person who planned is selected.
Show in the Scenario: If this transaction is desired to appear in the budget scenario. This selection box is selected.
Top Menu: Documents related to this transaction can be added from digital assets from this area. The offset voucher can be displayed, this transaction can be printed if desired, and at the same time the transaction can be copied and a new record created.
Document Type: Document types can be selected according to the parametric definitions made on the system. Checks, invoices, etc.
Payment Method: The payment method for this accrual transaction will be specified. Credit card, cash, promissory notes and etc.
Basket Area: In this area, it should be selected which cost/income centers the accrual transaction concerns. Transactions can be made after entering the income and expense amounts related to the accrual voucher. Attention:Income and expense values cannot be entered the same for the accrual voucher.

Accrual Transactions Job Functions and Implementation Steps

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Accrual Receipt Transaction Category / settings.list_process_cats Process Cat Wiki

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BU DÖKÜMANDA 180 YADA 280 HESAPLARIN KULLANIMI İLE İLGİLİ HERHANGİ BİR BİLGİ YOK. "Tahakkuk İşlemleri" BÖLÜMÜNÜ KULLANMAK İSTEYEN "MUHASEBE ELEMANINI" AYDINLATICI HERHANGİ BİR BİLGİ İÇERMİYOR. SAYFAYI AÇTIĞIMIZDA 180 YADA 280 NUMARALI HESAPLARI "FORMUNUZUN" NERESİNE YAZACAĞIZ ANLAYAMADIK. (YUKARIDAKİ GÖRSELLERİN HERHANGİ BİR BÖLÜMÜNDE, KONUNUN ASLİ HESAP NUMARALARI OLAN 180 VE 280 HESAPLAR İLE İLGİLİ BİR ŞEY GÖRMÜYORUZ.)

ALI SEVINÇ - 21/02/2025

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Accrual Transactions

An accrual is a formal obligation to provide a product or service. In the transaction categories before accrual transactions, the "Accrual Transactions for Next Months and Years" and "Budget Plan Record by Accrual Transaction" selection boxes must be checked. Planning must be made before accrual tra...

Type: WBO Version: Catalyst v5 Licence: Standard Author: Workcube Core