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Cheques and promissory notes are two different types of deferred payment instruments. The difference is determined by law. The check is issued by the banks and recorded with special numbers and given to the bank customer under a bank account. The promissory note is drawn up directly between two individuals or institutions. A natural or legal person gives a promissory note to another by writing the payment term and amount.

You can store the checks and promissory notes you receive from customers in the safe, give them to the bank for collection, use them as collateral for your loans, and give them to your suppliers by endorsing them in order to pay your debts. Checks and promissory notes have maturity dates on them. Checks and promissory notes that are not paid by the due date are tracked as dishonored. It is returned to the debtor, replaced, and even enforcement proceedings are initiated.

Businesses make payments by writing their own checks and bills or by endorsing the checks and bills they receive for collection.

Checks and bills are received and given by preparing payrolls. Check and promissory note payroll transactions are carried out separately. There is more than one promissory note or check in a payroll.

Cheques and promissory notes are listed separately and appear in the payment/collection columns in the cash flow statement according to their maturity.

The following definitions will be useful to better understand Check and Promissory Note Transactions.

Check. Payrolls:

Check Issue Slip-Endorship	Used to make payments with checks endorsed or drawn.
Check Issue Slip-Bank	To collect the checks in the portfolio to the bank.
Check Issue Slip-Bank Guarantee	Gives the checks in the portfolio as collateral to the bank.
Check Issue Slip-Collection	To collect the checks in the portfolio directly from the bank or in person
Check Entry Slip	Puts the checks received for collection purposes into the portfolio/cashbox.
Check Return Exit Slip	Returns the check in the portfolio safe to the person from whom it was collected.
Check Return Entry Slip	Returns the paid check for collection purposes to the cash register.
Check Return Entry Slip-Bank	The check sent for collection or guarantee at the bank. is returned to the cash register.

Note Slips:

Bill Issue Payroll-Endorsement	Endorsed or used to make payment with the drafted bills.
Note Issue Slip-Bank	It is used to send the bills in the portfolio to the bank for collection.
Note Issue Slip-Bank Collateral	Gives the bills in the portfolio as collateral to the bank.
Note Issue Payroll-Collection	To collect the bills in the portfolio directly from the bank or in person used.
Note Entry Slip	Puts the bills received for collection purposes into the portfolio/cashbox.
Note Return Output Payroll	Returns the bills in the portfolio safe to the person from whom they are collected.
Note Return Entry Payroll	Returns the bills paid for collection purposes to the cash register.
Note Return Entry Payroll-Bank	Returns the bill sent for collection or guarantee at the bank to the cash register.

Check and Promissory Note Statuses

In Portfolio: Indicates that the check or promissory note is in the cash register.
In the Bank: It indicates that the check or promissory note is at the bank for collection.
On Collateral: Indicates that the check or promissory note is secured at the bank.
Collected: Indicates that the check or promissory note has been collected.
Endorsed: The check or promissory note has been given to the payee account.
Unpaid: Indicates that the check and bill of exchange for which we are the drawer have not been paid.
Paid: It shows that the check and bill of exchange for which we are the drawer have been paid.
Cancelled: Indicates that the check and bill of exchange for which we are the drawer have been cancelled.
Return: Indicates that the check and promissory notes have been returned.
Bound – In the Portfolio: Indicates that the unpaid checks and promissory notes are kept in the safe.
Protested: Indicates that the unpaid promissory notes are protested to the drawer and endorsers.
Enforcement: Indicates that enforcement has been initiated for unpaid checks and bills.

Check-Note Functions

Check-Note transfer in the shortest and easiest way Ability to perform bulk check/note entry and exit transactions
Bulk check/note period transfers
Check/note entry and exit slips
Importing previous check data from Workcube in bulk
Ability to select projects in check and note records and group them on a project basis
With reporting Accessing the most detailed information and previous period records in all Check-Note transactions as soon as possible
List of checks/bills according to their status and maturity
Transactions related to the issuance of checks and bills as bank guarantee

In order to perform transactions in the Check-Note module, You must have authority in the processes and transaction categories.

Authority Groups

Control Panel > System > Security > Authorization Groups

In order to perform transactions in the Check-Note module, the user must first have authorization for the Check-Note Module under Finance Accounting in the Authorization Group to which the user belongs. If the user needs to see the Check-Note-related reports in the Standard Reports outside the module, the Report User box should also be checked.

Hint: For detailed information about Authorizations, see the Authorization Groups document.

Transaction Categories

Path:Control Panel > BPM > Transaction Categories

In order to manage Check-Note transactions, firstly the transaction categories of the module are defined. Transaction categories enable the transaction you have made to perform background operations such as current, accounting and budget.

Transaction categories used in Budget Management

Check module transaction categories
Note module transaction categories

Before Use

General settings check is done.
- Company definitions
- Branch definitions
- Currencies
- Bank account definitions
- Cash account definitions
Parameters are entered.
Transaction categories are configured.
Authorities are given.
- Module Authorizations
- WO - Page Authorizations
- Registration Restrictions
- Company Authorizations
- Financial Year - Period Authorizations
- Branch Authorizations
- Transaction Categories Authorizations
XML settings are made.
Page designer is edited.
Output Templates are added.

Checks & Notes Job Functions and Implementation Steps

Modülü %100 kullanmak için aşağıdaki implementasyon adımlarının tanımlanması ve set edilmesi gereklidir.

Page Designer,Check List / cheque.list_cheques Page Designer Wiki

Sisteme kaydedilen bütün çeklerin hangi durumda (aşamada) olduklarını listeler.

Page Designer,Check Transactions / cheque.list_cheque_actions Page Designer Wiki

Sistem üzerinden yapılan bütün çek işlemlerini çek numarası, cari, vade tarihi ve tutar gibi bilgiler ile listeler.

Page Designer,Note List / cheque.list_vouchers Page Designer Wiki

Sisteme kaydedilen bütün senetlerin hangi durumda (aşamada) olduklarını listeler.

Page Designer,Note Transactions / cheque.list_voucher_actions Page Designer Wiki

Sistem üzerinden yapılan bütün senet işlemlerini bordro numarası, cari, vade tarihi ve tutar gibi bilgiler ile listeler.

Check List,Page Settings / cheque.list_cheques Xml Setup Wiki

Sisteme kaydedilen bütün çeklerin hangi durumda (aşamada) olduklarını listeler.

Note List,Page Settings / cheque.list_vouchers Xml Setup Wiki

Sisteme kaydedilen bütün senetlerin hangi durumda (aşamada) olduklarını listeler.

Batch Note Entry Transactions / finance.form_add_voucher_exp Process Cat Wiki

Check Entry Register (Bank Return) Transaction Category / settings.list_process_cats Process Cat Wiki