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In today's business world, fast and accurate information flow is critical to the success of a business. Correspondence, address book and incoming and outgoing document tracking, which forms the basis of this flow, forms the backbone of all communication activities within and outside the company. Managing these elements separately and in dispersed systems leads to inefficiency, errors and loss of time in processes. Therefore, a central communication and document management system is needed that gathers all these functions under one roof.

An effective correspondence, address book and incoming and outgoing document tracking system digitalizes the communication management of a business, improving operational processes, reducing costs and supporting decision-making processes. This is not just a matter of document management, but also a strategic step taken to increase the overall efficiency and competitiveness of the business.

Address books, correspondence, incoming and outgoing documents and cargo transactions are tracked through the Communication Module. Internal or external communication is provided. With Online Message, a message can be left for a single employee or all online employees in the system, or a work-related image can be sent to the employee in the field within the platform.

Communication Functions

In-system note-leaving feature
With the Address Book tool, employees, individual members, Quick access to address information of corporate members
Internal announcements
Announcing employee birthdays and new hires on the home screen
Internal and external correspondence (Sending correspondence to one or more recipients, creating correspondence templates suitable for different correspondence types and corporate identity)
Who is who page (Quick access to photos, positions and contact information of corporate employees)
Institution in-house survey applications
Conversation via Video Conferencing
In-system rapid messaging (chat)
Warning, reminder, control and information request (requesting information, details, control from other employees regarding each screen in the system, sending warnings)

In order to perform transactions in the communication module, the module, processes and operations You must have authority in the categories.

Authority Groups

Control Panel > System > Security > Authorization Groups

In order to perform operations in Communication Transactions, the user must first have the Communication module authority under the Intranet in the Authorization Group to which the user belongs. If the user needs to see the Communication-related reports in the Standard Reports outside the module, the Report User box should also be checked.

Hint: For detailed information about Authorizations, see the Authorization Groups document.

Before Use

General settings are checked.
Parameters are entered.
Workflow and processes are designed.
Authorities are given.
- Module Authorizations
- Company Authorizations
- Branch Authorizations
- Process Phase-Workflow Authorizations
XML settings are made.
Page designer is edited.
Output templates are added.

Contact Job Functions and Implementation Steps

Modülü %100 kullanmak için aşağıdaki implementasyon adımlarının tanımlanması ve set edilmesi gereklidir.

Correspondance Templates / settings.form_add_corr_cat Param Wiki

Özellikle tekrarlayan işlerle ilgili standart metinlerin şablon haline getirilmesini sağlayan ekrandır. Bu sayede kullanıcılar, mail gönderimi gibi işler esnasında ilgili şablonu seçerek süreci hızlandırır.

Mail List Categories / settings.form_add_maillist_cat Param Wiki

Sistem üzerinden gönderilen e-postalar için konu başlığı bazında gruplandırma yapılmasını sağlar.

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