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In accordance with the principle of double-sided recording, which is the most basic rule of accounting, the debit and credit totals of each accounting voucher must be equal to the penny. However, due to operational factors such as data transfers, integration errors, unexpected interruptions or rounding differences in exchange rates, records with incompatible debit and credit balances may occur in the database.

Workcube Accounting Vouchers Report that does not hold debit receivables is a critical audit tool located under the Financial Audit module and lists records with debit/credit disparity by scanning all voucher types in the system (Opening, Collection, Disbursement, Offset, Special, Exchange Rate Difference, etc.). This business object (WO) detects disputes not only in local currency but also in foreign currency based (original currency) transactions.

Importance of Accounting Vouchers Report for a Business

Regular use of this report in terms of reliability of financial statements and legal compliance provides the following strategic and operational benefits to businesses:

Legal Full Compliance with Legislation: According to the Revenue Administration (GİB) standards, e-Ledger cannot be created and certificates cannot be obtained with receipts that do not maintain a debit/credit balance. The report reduces pre-declaration errors to zero.
Trial Balance and Balance Sheet Accuracy: Prevents deterioration of trial balance balance during provisional tax and year-end closing periods, and ensures the accuracy of financial reporting.
Quick Detection of Integration Errors: Data transferred from external systems (bank integrations, e-commerce platforms, field sales systems, etc.) to Workcube and due to loss. It ensures that unbalanced vouchers are instantly captured.
Time and Labor Saving: Instead of manually auditing hundreds of thousands of accounting lines, it lists only the problematic vouchers with a single click and alleviates the operational burden of financial advisors.

What to Pay Attention to When Checking Accounting Vouchers Transactions That Do Not Hold Debits and Receivables Should?

A. Annual Period Structure and Company Based Segregation

Workcube supports multi-company and flexible period structure. When querying this report, make sure that the correct financial period (year) is selected and the relevant company database connections are active. Searches performed under the wrong year parameter may return misleading results or no records at all.

B. Single Currency Rule in Foreign Currency Transactions

The "Foreign Currency B/A Non-Holders" option in the report analyzes debit/credit mismatches in voucher lines containing a single currency. If more than one different foreign currency is used in an accounting voucher, the system can filter it when cross-checking on a currency basis.

C. Rounding Sensitivity and Exchange Rate Difference Vouchers

When the system compares debit and credit totals in the background, it rounds the values to 2 digits (ROUND(AMOUNT, 2)) to maintain penny precision. Micro differences arising from the 3rd and 4th digits after the comma, especially in automatically generated exchange rate difference slips (Slip Type: 15) or multi-line import/export offsets, may cause the slips to be included in this report.

D. Data Integrations and Direct Database Interventions

Workcube standard interfaces prevent an unbalanced accounting voucher from being posted by default. However, API integrations, direct data imports from Excel, or direct updates at the database (SQL) level can bypass this rule. Therefore, this report must be run immediately after the external system integration is completed.

E. Control and Editing

The user selects the target year they want to analyze. Optionally, the report is run by selecting the "Foreign Currency B/A Non-Holders" parameter. activates it. The report compares the credit and debit sides for each voucher. Receipts with mismatches; Receipt No., Document No., Receipt Type (Offset, Disbursement etc.), Description and Date information are displayed on the screen. The finance officer goes into the details of the relevant voucher and determines the reason for the discrepancy (wrong base, missing line, etc.), corrects it and updates the voucher.

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About Workcube Objects

Accounting Receipts not including Receivables or Payables

There may be deficiencies in some of the issued accounting slips depending on the debit-credit situation. It lists these receipts whose debits and credits are not equal.

Type: Maint Version: Catalyst v11 Licence: Standard Author: Workcube Core