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Workcube TV, which is a part of the digital archive, functions as a video storage medium. You can separate your videos according to document types and categories, and list them with different filtering options.

Path: Intranet > TV

Workcube TV is a function of the Digital Archive module. TV is essentially a storage tool that allows videos to be shared within the organization (intranet) or outside the organization (extranet). Videos can be separated according to their categories and document types.

Tip

Documents added to the digital archive are not added only by using the intranet module. If a document is added in the relevant form when recording a transfer, registering a product, or creating a personnel leave request, it will be displayed on the digital archive. You can view the screenshot of the added related document on the digital archive if it is a Word file or PDF file type. Again, digital archive documents of a product are not added only via the intranet.

Before You Begin

Parameters >

Digital Asset Categories
Content and Document Types must be defined.

Digital Archive - TV List

The images above are the filtering options used for the TV page. You can get an idea about the function of the page by examining these filtering options.

Document Type: These are the document types used for digital archives. Document types must be defined through parameters. In digital archives, the same document types are used for images, audio recordings and videos.
All Categories: Used to filter digital archive categories. It is defined through parameters.
Company: Companies for which you are authorized are listed. Digital archive - TV recordings of companies for which you are not authorized cannot be listed or viewed.
Quantity: The number of records to be listed on the page is determined.
Upload: Used to upload any file to the digital archive. It will be mentioned in detail later in the article.
Folder: It is mainly used to view, add and organize digital archive categories. When you click on the folders, you can see which digital archive category occupies the file size on the server, in Kilobytes.
Card: Allows the documents saved in the digital archive to be listed as cards.
Asset Status: Asset Status is selected.
Project: You can filter the video recordings associated with the project.
Product: Document records related to the images added in the product details are listed.

Documents recorded on the TV will be listed as follows.

Attention

Digital Archive - Documents can be created as files and by giving a link to TV. Youtube, Loom, Vimeo and etc. when adding a new document via "Upload". If a URL is given, the document is added to the TV with a referral link. Videos added via URL can also be watched on the listing page. At the same time, if a link is given via Url, it will be displayed with the thumbnail images seen on the video provider site via the given URL. is listed.

Upload

On the upload screen, the documents can be dragged and dropped or by selecting the file directly. can be loaded. Youtube, Loom, Vimeo and etc. in the URL part. video link can be given. After adding the drag-and-drop wait, the "Add Image" option becomes active. The added image is used as the Thumbnail of the relevant document.

Tip

You can determine the maximum size of the files of the documents added to the Digital Archive on the system.

The "File" found in General Settings > Company Flow Parameters. Check Size?" With the option, the maximum file size can be specified in MegaBytes.

Detailing Document Access Permissions

In this field, it is determined which users in the system can and cannot access the relevant document.

It is determined whether users who access the system via Project.workcube.com, help.workcube.com or the Career portal among the Document Groups can access the relevant document.

Among the Partner Portal Groups, it is determined whether users who access Workcube through the portals specified in the Document groups among the Corporate Member Categories can access the documents.

By choosing between Position Types , it is determined which position types can access the relevant documents.

By choosing between Authority Groups, it is determined which authority groups can access the relevant documents or not.

Digital Asset Groups are actually Position. These are groups where you can collectively specify types and authority groups. You can determine the position types and authorization groups that are authorized for a digital asset group. In this way, you will not need to mark individual position types and authority groups for each document. Definitions can be made via Parameters > Digital Asset Groups.

Tips

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About Workcube Objects

It is a video storage tool added to the digital archive. Videos can be added or saved by categorizing them as links only.

Type: WBO Version: Holistic v8 Licence: Standard Author: Workcube Core