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After a Workcube environment is established, various data can be transferred to the system for implementation. It is possible to make a mass transfer instead of processing the records kept by the institution regarding the budget into the system one by one.

Path: Control Panel > System > Import > Budget

Attention: The files related to the budget to be transferred to the system must be prepared by an expert in accordance with the format. Data may be recorded incorrectly in the system due to data that is not classified correctly. At the same time, the system gives a warning when trying to upload files that do not comply with the format.

There are various functions under the Workcube Budget module. Budget items, budget categories, planning and accrual slips can be transferred to the system as import files. Since institutions can have hundreds of budget-related data, it provides great convenience to define them in the system with a single csv file instead of defining them all into the system one by one.

Now, let's examine the budget-related import pages one by one.

Budget Item Transfer

An institution that starts using Workcube's budget modules classifies its budget items and converts them into a csv file. should bring. It is essential to edit this file in accordance with the format specified on the import page.

Type: It is possible to examine the exact desired format by downloading the sample product file.

When the budget items are transferred to the system without any problems, the records can be examined on the budget items page. To get information about page usage, the article titled "Budget Categories and Items" should be read.

Attention: Budget item transfers must be compatible with the chart of accounts.

Type: The IDs specified in the formats are the IDs given when a record is created. The ID can be learned from the title by going to the details of the record through the system. At the same time, the ID of the end of the website link is included in the relevant record.

Budget Categories Transfer

Budget categories are used to classify budget items. Information about these budget categories can be transferred to the system in bulk.

Type: Not all fields specified in the format are mandatory. Only those with stars are required.

Planning and Accrual Slip Transfer

It is possible to transfer planning and accrual slips to the system in a file format as csv or txt extension. It should be selected which transaction type, process, branch and department these vouchers are related to.

For more information, the article titled "Budget Planning Slips" should be read.

Accrual Plans Transfer

Collective expense recording can be made for accrual plans. After the plans are listed, the selection boxes are selected and the transaction is carried out after clicking the "Record Expense" button located at the bottom right of the basket.

Thanks to the "Get Transactions" box, previous transactions that have been recorded as expenses are listed. From this list, the offset slip of the relevant expense distributions can be accessed or the records of the selected lines can be deleted. The deleted lines will be able to be recorded as expenses again on the accrual plans transfer page.

Type: The records must be similar in order to record the collective expense of accrual plans.

What can be done with Accrual by reading the "Accrual Transactions" article can be learned.

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About Workcube Objects

Budget Item Transfer

It is used to transfer the prepared budget items to the system in bulk.

Type: Import Version: Catalyst v5 Licence: Standard Author: Workcube Core