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The application that enables businesses to send invoices electronically to other businesses and end users that are not included in the e-Invoice system is called e-Archive.

Taxpayers registered to the e-Invoice application, which was implemented with the VUK Communiqué No. 397, and those who were included in the e-Archive application, and those who did not have an e-Archive Invoice, had to issue an e-Invoice.

With the VUK General Communiqué No. 509, the sectors and taxpayer groups to be included in the e-Archive Invoice application were expanded, The procedures and principles regarding the creation of the e-Archive Invoice in electronic form, its transmission in paper or electronic form according to the buyer's request, and its preservation and submission in electronic form have been rearranged.

Within the scope of the aforementioned General Communiqué; Taxpayers who have received permission from the Presidency to participate in the e-Archive Invoice application are required to issue the invoice as e-Invoice for the sales of goods and services they have made to taxpayers registered in the e-Invoice application, and as e-Archive Invoice for the sales of goods and services they have made to taxpayers who are not registered to the e-Invoice application and non-taxpayers.

• Those who are not included in the e-Archive Invoice application. by taxpayers; If the total amount of invoices to be issued as of 01/01/2020, including taxes, exceeds 30 thousand TL (for those issued to taxpayers, the total amount including taxes exceeds 5 thousand TL), the invoices in question will be issued through the e-Document issuance portal offered by the Presidency as "e-Archive Invoice". It is mandatory.

What are the e-Archive Utilization Methods?

Portal

e-Archive Invoice portal method is determined by the Revenue Administration. It is an e-Archive Invoice application service offered free of charge from the website "www.earsivportal.efatura.gov.tr". Taxpayers can send and receive e-Archive Invoices by logging in to the e-Archive Invoice portal.

With this method, you can create your invoices manually through the Revenue Administration portal or create them in your own information processing system in the format determined by the presidency and send them to your portal account.

Integration

The Information Technology System Integration Method has been developed for the use of taxpayers who can provide 24/7 uninterrupted connection by integrating their own information processing system into the presidency's system.

Users with sufficient information technology systems can use it, provided that they provide the necessary integration. They can use the e-Archive Application directly through their own IT systems.

Special Integration

It is a method of benefiting from the e-Archive Application through the IT system of taxpayers who have received special integration permission from the Presidency.

On Workcube. e-Archive application is progressing with Special Integration, and you can create, send and receive your paper invoices electronically.

What are the Advantages of e-Archive?

The costs of preparing, sending and archiving paper invoices are greatly reduced with the e-Archive application. While the average cost of preparation, printing and shipping of a paper invoice is 5 TL, this cost is 20 kuruş on average for the e-Archive invoice. Thus, 250 e-Archive Invoices can be prepared for the cost of one paper invoice. Of course, if the customer does not want the invoice printed on paper again.
An average of 5 days are required to prepare, print, reach the customer and archive the paper invoice. Most of this time is spent in the shipping phase. One of the advantages of e-Archive is that it limits this time to only a few minutes at most. In other words, not even 1 minute is spent in writing the necessary information and delivering the invoice to the customer. Invoices are delivered to the customer as soon as they are created.
Costs such as invoice shipping costs, training space and additional personnel for archiving, and time spent on reporting are eliminated with e-Archive.
Since invoice transmission and approval will occur very quickly, the costs of invoices are included in the company's cash flow more quickly with e-Archive.
There is no security breach during the transmission of invoices, and the possibility of invoices being lost in cargo is eliminated.
Concerns about storing invoices will be eliminated as they will be archived electronically.
10 adult pine trees are used to prepare a total of 10 thousand paper invoices. cutting down trees is prevented.

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