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What users can do on Workcube varies depending on the permissions given. Thanks to User Authorization Management, an entry-level employee, a senior manager, as well as external users can work together in a common area.

Attention: To make changes in the User Authorization Management module, the user needs admin level privileges. In addition, it is essential that the user making the authorizations is familiar with the operation of the company and works carefully.

There are 7 functions under User Authorization Management. Through these functions, authorization definitions / page permissions / entry and exit rule sets are defined for users in all modules. Now let's briefly talk about these screens;

Authority Groups

Path: System > BPM > User Authorization Management > Authorization Groups

Authority Groups determine which modules users who log in to the system can access and use. This is the screen that we define as inaccessible depending on the structure of the business. A new authorization group can be added or an existing authorization group can be updated on the Authorization Groups page. Module privileges of the authorization group can be restricted with 4 options; cannot "see", "cannot add", "cannot update", "cannot delete". Direct authorizations can also be made by selecting the Power User or Report User options.

From the Users section, the selection of which users on the system are wanted to be grouped under this authorization group is made in this tab.

Note: For more information, see the article titled "Authorization Groups". can be read.

Main Process Categories

Path: Control Panel > BPM > Main Process Categories

Main process categories work on a project basis. Depending on the project categories, users' project authorizations are defined here.

Note: For more information, you can read the article titled "Projects".

Process Categories

Path: Control Panel > BPM > Transaction Categories

Transactions such as Current, Accounting, Budget and Cost on the system are processed in the background according to the transaction type. Which transactions will be performed in the background as a result of the transaction and the users who are authorized to perform these transactions are managed from the transaction category screen.

Example: As seen in the image below, accounting transactions are also performed in the background as a result of the Bank Opening Slip cutting process.

Note:Use of this page with the article titled "Transaction Categories" Detailed information can be found about.

Encryption System

Path: Control Panel > System > Security >Encryption System

Users' definitions regarding encryption on the system are made on this screen.

Note: More information can be obtained from the article "Login and Active Directory".

Access Control System

Path: Control Panel > System > Security > Access Control System

The maximum number of incorrect entries that users can make before being banned while logging in is defined on this screen.

Digital Presence Groups

Path: Parameters > Digital Asset Groups

Files, documents, videos, etc. to be saved in the system. The materials contain trade secrets or may contain personal data. By creating digital asset groups, which users can view these documents according to the category of the document saved in the system is determined on the digital asset groups page. Added digital assets, especially personnel related to human resources, payroll, etc. Documents should not be in public view. This added digital asset is left to the management and supervision of only authorized positions and position types according to the definitions here.

Employee Authorization Definitions

Path: Control Panel > System > Security > Employee Authorization Definitions

Users' Company, Fiscal Year, Branch, Warehouse and Location authorizations are defined on the Employee Authorization Definitions screen.

Note: Read the article titled "Branch, Warehouse and Location Authorizations" on this page. Detailed information about authorizations can be found.

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About Workcube Objects

Employee Authorization Definitions

The authorities defined by HR are listed. Once listed, it allows changes to be made by going to the details.

Type: WBO Version: Catalsyt v5 Licence: Standard Author: Workcube Core