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e-Invoice application in Workcube is progressing with Special Integration. e-Invoice definitions, sending and receiving e-Invoices are done directly through the system and there is no need to install a different application.

Parametric definitions must be made before use.

Path:ERP > Finance-Accounting > e-Government

Integration Definitions

Path: ERP > Finance-Accounting > e-Government > e-Invoice Integration Definitions

GIB integration and verification is done through definitions. Each product has its own username and password.

e-Invoice Transition Date: It is the date you are active on the Revenue Administration.
Test: With the test box, you can first perform the tests in your test environment and then go live.
UBL: With UBL Version, you can select the new versions coming with the legislation.
Company Code, Username, Password: Information from the integration is entered.
e-Invoice Number: You can define your Series and Number.
Template File: You can enter the xsslt of the template made specifically for your company instead of the standard
Process: If you want to advance the incoming e-Invoice with a process, that is, with approvals, you should select it. You can switch to the process structure later. It will only be valid for invoices coming into the system after the box is checked.
Special Period: It should be selected if it is subject to the Special Period. For example; Schools
Use Multiple Series: If you want to use more than one series, it should be marked.
Member e-Invoice Templates: If different current-based templates are used, use the xsslt of the custom template.

Reports

Path: Reports > Standard Reports

Integration; It means that technologies, software and systems can automatically communicate and exchange data in a compatible, interconnected and understandable way. With Full Integration, you can track your work more easily and save time and space. In Workcube, e-Government integrations proceed with Reports and Scheduled Tasks.

With the Incoming e-Invoice Report, purchase e-Invoices approved by the other party and the Revenue Administration are automatically recorded in the system.
With the Outgoing e-Invoice Status Control Report, the status of the e-Invoices you have sent are queried.
Taxpayer Transfer Report It is withdrawn from the Revenue Administration and queries whether your clients are e-Invoice taxpayers or not and updates it in the system accordingly.
Alias Report Taxpayers who have a dealership structure and work on a branch basis have more than one alias (shipping address). With the Alias Report, you can check the branch codes & alias definitions of the branches in the details of your Clients.

Robotic Tasks

Path: Control Panel > System > General Settings > Robotics Tasks

Robotic Tasks lets you declaratively define actions to run in the cloud, automatically scheduling and running those actions. Scheduled Tasks do not host workloads or run code. It only calls code hosted in reports.

Special Reports saved in e-Government integration; Working periods are adjusted and converted into robotic tasks. Each task runs its own task each time it runs.

Hint: You can find detailed information about how to associate Robotic Tasks and Reports in the "Robotic Tasks" document.

Parametric Definitions

Tax code, payment method code, measurement unit codes, etc. published by the Revenue Administration. There are Coding Systems and Identity Schemes used within the scope of UBL-TR.

Each code definition is made on its own screen. These definitions are made only once during the implementation and no additional editing is required.

Company Definitions

Path: Control Panel > System > General Settings > Company Definitions

From the Company screen The fields specified below must be defined. These definitions allow your Company's information to be sent in your e-Government transactions. Company information sent in e-Government definitions is dynamically pulled from company definitions. Any changes made here will be valid on newly sent invoices.

Full Name: It is sent to the Gib system and appears in the invoice templates, so the correct and full title must be entered.

Tax Office: The affiliated tax office is entered.

Tax Number: How the reports work and the invoice. Sending and receiving transactions are carried out via TIN or TR ID number.

email: It is sent to the Gib system and appears in the invoice templates.

Internet: It is sent to the Gib system and appears in invoice templates.

Address Information: Telephone, fax, country, city, district, district, neighbourhood, street, number, address details are within the scope of mandatory information.

Warning: The telephone code must be written as 3 digits without 0. The code should not be re-written in the fax number section.

Payment and Tax Definitions

Path: Control Panel > System > Parameters

Tax Code parameters in Payment Tax Methods come from UBL-TR Code Lists. When making payment and tax definitions, "Tax Code" and "Payment Method Code" should be selected.

VAT, SCT, SCT, BSMV, Withholding, Withholding, Payment Method

Note: Tax code definition varies depending on the company's calculation method. The selections here should be made in a controlled manner.

Transaction Categories

Path: Control Panel > BPM > Transaction Categories

From the Transaction Categories screen, "Invoice Type" for e-Invoice and "Scenario" selections must be made. The Invoice Type field appears by default according to the selected invoice type and cannot be changed.

Invoice Type: Sale or Return must be selected. The system automatically determines the Withholding and Exception invoice types based on the criteria entered in the invoice.
Basic Invoice: There is no right of objection. It only covers the sending process of the e-Invoice. It can be canceled via the cap or e-invoice cancellation platform.
Commercial Invoice: Invoice acceptance and rejection transactions are made directly on the screen without the need for a different application.
Export: Export invoices are displayed in the Ministry of Customs and Trade system.
Passenger Accompanied Invoice: It appears on the screen of the customs exit officer for approval, and the application response with the approved invoices falls into the system of the authorized intermediary institutions for tax refund payment.
Free Export: It enables the goods to be exported abroad free of charge for commercial or non-commercial purposes.
Public: Invoices sent to public institutions.

Attention: If the transaction category is not e-Invoice relevant transaction type, the Invoice Type field appears as select and cannot be updated. For example; Unit definitions are updated by making selections according to the Unece* Standard.

*UNECE: The United Nations Economic Commission for Europe

Customer - Supplier

Path: ERP > Sales-Distribution > Customer-Supplier

Web services work according to TIN/TC ID Number. Based on the defined TIN/TC ID number, it is determined whether the current account is an e-Invoice Payer or not. If the current person is not a legal entity but an individual company, the TR ID number field is filled in by checking the " Individual" box.

Address information must be defined along with the TIN or TR ID number in the details of the current account holders. E-Invoice cannot be sent without this information. Additionally, e-Invoice templates pull this information dynamically. The change made here will be valid for new e-invoice submissions.

According to the defined TIN/TC ID number, it is determined whether the client is an e-invoice or e-archive taxpayer by connecting to the Revenue Administration's system. If the TIN/TC ID number is correct, the date on which the person is an e-Invoice Payer is updated in the current detail.

If the current person is not an e-invoice payer, it will be displayed as an e-archive and an e-archive invoice will be issued.

Attention: Sending can be done to different addresses in companies operating on a branch basis. If the client has more than one alias definition, the branch must be registered and the relevant alias must be selected. If not selected, a Current Alias Missing warning will appear when sending the e-Invoice.

Tip: Missing/undefined parameters can be checked with the e-Invoice Control Report under e-Government. Clicking on missing parameters will redirect to the definition page.

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About Workcube Objects

eInvoice Integration Definitions

Type: WBO Version: Catalsyt v5 Licence: Standard Author: Workcube Core