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All information, documents, videos, images, etc. of the company. All content is recorded in the Digital Archive, stored, classified and delivered centrally to users all over the world. Documents and files added to the digital archive are made available for publication on the system and on linked sites through the publication areas on the page. While saving the file, authorizations are made depending on the authorization group, department, branch and position, and file confidentiality is ensured. Every user can view the digital archive that he/she has the ability to view. It is divided into two: Digital Archive and Digital Archive-TV. Videos are recorded on the Digital Archive-TV screen and made available for use in line with the broadcast areas. Through the Digital Archive, no material remains on the computers of individual employees; the files are kept on a common platform and can be accessed from anywhere at any time. These documents can sometimes be an organizational chart, sometimes a useful e-book, sometimes a watchable video.

Path:CMS > Digital Archive

Digital Archive Functions

An unlimited number of Creating a document type, digital asset category, section or subsection in the hierarchy
Highly secure authorization access control via digital asset authorization groups
Revision, version management
Preview and listing in different formats
Defining access authorization based on position type, position
Identifying special (confidential) and high level of importance documents
Document validity history
Keyword search
Tracking document information (recording, change, usage, etc.) with the history feature
Sharing assets with 3rd party persons and institutions such as suppliers, dealers, customers and wholesalers on B2C and B2B portals
Sharing digital assets with recipient (To) and CC information
With all Workcube modules and screens 100% integrated
Adding, viewing, changing, moving and removing digital assets in all formats such as documents, images, video, audio
Possibility of accessing archived information/documents by category, name or date range

In order to operate in the Digital Archive module, you have authority in the module and processes

Authorization Groups

Control Panel > System > Security > Authorization Groups

In order to perform operations in the Budget module, the user must first have authority to the Digital Archive Module under CMS in the Authorization Group to which he belongs. If the user needs to see the reports related to the Digital Archive in the Standard Reports outside the module, the Report User box should also be checked.

Hint: For detailed information about authorizations, see the Authorization Groups document. You can review it.

Process-Stages

Path: Control Panel > BPM > Processes

In order to manage Digital Archive operations, first the process is defined and then the stages are defined. Stages; It is the operation of an authorization-approval mechanism where certain users are given certain powers. You can define more than one process group in the process stages and assign predetermined positions to these authority groups. Thus, a position may be authorized at one or more stages of one or more processes.

Processes used in Digital Archive Management;

Digital Archive

Tip: For detailed information about the processes, you can review the "Process Management and Workflows" document.

Before Use First

General settings are checked.
Parameters are entered.
Workflow and processes are designed.
Authorities are given.
- Module Authorizations
- Company Authorizations
- Branch Authorizations
- Process Phase-Workflow Authorizations
XML settings are made.
Page designer edited.

Digital Archive Job Functions and Implementation Steps

Modülü %100 kullanmak için aşağıdaki implementasyon adımlarının tanımlanması ve set edilmesi gereklidir.

Add Digital Asset Group / settings.list_digital_asset_group Param Wiki

Eklenen dijital belgeler doküman tipleri ile ilişkilendirilerek dokümanlara erişecek kullanıcılar gruplandırılır. Bu sayede doküman veya doküman tipi bazında yetki kontrolleri yapılmış olur.

Add Digital Asset Category / settings.form_add_asset_cat Param Wiki

Workcube'e eklenen dijital varlıkları sınıflandırmak için kullanılır.

Add File Format / settings.form_add_file_format Param Wiki

Sisteme yüklenen dijital varlığın hangi dosya formatında olduğu bu sayfada yapılan parametre tanımlamasına göre seçilir. Format eklerken maksimum dosya boyutu da eklenebilir.

Process Design,Add Digital Asset / process.list_process Process Stage Wiki

İş süreçlerinin tasarım ve akışlarını oluşturur.

Page Settings,Digital Assets Menu / asset.list_asset Xml Setup Wiki

Görüntüler, videolar, ses dosyaları ve belgeler gibi dijital varlıkların depolanmasını, düzenlenmesini, paylaşılmasını ve yönetilmesini sağlar.

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