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Incoming Money Transfer is one of the basic financial transactions that ensures that money transfers (Money Transfer, EFT, FAST, etc.) made by customers or third parties to your business's bank accounts are recorded in the system accurately and on time. Incoming Transfer is the subject of bank transactions to the money transferred by customers or debtors to your business's bank accounts in return for goods/service purchases, advance payments or other financial obligations. A recorded incoming remittance document; It reduces the current account's debit balance and creates a credit record. The incoming transfer also increases the current balance of the selected bank account. It automatically assigns offset slip records to the relevant bank and current account codes (Ex: 102 Banks Debit / 120 Recipients Credit) on the general ledger side.

What is Workcube Incoming Transfer?

In Workcube architecture GIncoming Money Transfer is the basic financial business object in which cash movements coming to bank accounts are recorded in the system, updated and accounted for. This business object allows the collections of more than one client to be processed at once from a single interface, thanks to its Collective Incoming Money Transfer capability, as well as individual incoming money transfer entries. Due to the integrated structure of Workcube, this business object works fully integrated with the following modules:

Current Account Management: It ensures that the incoming amount is instantly reflected as a debit/credit record in the current account of the relevant company, individual consumer or personnel.
Finance and General Accounting: Creates automatic accounting vouchers with a single click, according to the rules defined in the transaction category, and produces records in accordance with VUK and e-Ledger standards.
Budget and Expense Management: It ensures that commissions and expenses incurred during bank transfer are directly associated with budget items and cost centers.
Project Management:Supports the inclusion of income in project profitability analyzes by directly associating it with a specific project.
IK / Employee Portal: Allows the tracking of transactions such as personnel advance closings or salary refunds through HR accounting codes.

Incoming Remittance for a Business Importance

Keeping timely, accurate and complete incoming transfer records is critical for corporate finance management:

Real-Time Cash Flow Tracking: It provides instant and accurate monitoring of the available cash status in the bank accounts of the business.
Risk and Credit Limit Management: As collections from customers are entered into the system, the customer's risk limit is opened; Thus, clogging of new order and shipment processes is prevented.
Current Reconciliation Ease: It eliminates the risk of incompatibility in end-of-period current account reconciliations by ensuring that customer account statements are kept up-to-date.
Open Invoice Closing and Aging Analysis: The invoice against which the collection is made is matched in the invoice closing processes to ensure that receivable aging and maturity reports give accurate results.
Finance-Accounting Integration: It alleviates the burden of manual accounting records, reduces human errors and keeps financial statements (Balance Sheet, Cash Flow Statement) up to date.

Process Flow / Life Cycle in Workcube

From entering the incoming transfer transaction to the system, accounting and The process flow until the document closing stage is detailed in the table below:

Stage	Module / Document	Description
1. Bank Notification and Instruction Control	Bank Integration / Bank Instruction	Upon notification from bank APIs or statements, it is checked whether there is a pending Incoming Bank Instruction. If available, the system calls the instruction automatically.
2. Data Entry and Current Matching	Finance / Incoming Transfer	Incoming transfer is opened; Transaction Type, Bank Account and relevant Current Account are selected. In batch operations, rows are added.
3. Currency, Expense and Project Assignments	Finance / Expense / Project	The currency and rate of the transaction are entered. Bank commission deduction, if any, is linked to the cost center and the relevant budget item. If the income belongs to a project, the project code is selected.
4. Triggering Posting and Integration	Bank / Current / Accounting Queries	When saved, it records credit in the current transaction table and creates the accounting voucher automatically.
5. Document Closing (Optional)	Finance / Current Document Closing	If document closing is being done the system matches the incoming transfer directly with open sales invoices or payment requests and displays the closing screen. triggers.
6. Approval and End of Life Cycle	Process Management / e-Ledger	The document is locked after going through defined approval processes. At the end of the period, the process is completed by including it in the e-Ledger and trial balance reports.

What Should Be Considered When Managing Incoming Transfer Transactions?

A. Complete Accounting Codes of Current Accounts

If the transaction category is making an accounting transaction, the accounting account code of the selected current for the relevant period must be defined in the system. Otherwise, the recording process will be interrupted since the accounting voucher cannot be issued.

B. Risk of Double Recording with Bank Instructions

If there is an incoming transfer order previously entered into the system, this instruction must be associated when creating the transfer record. If an independent transfer is entered, the bank order remains open and the risk of double balance occurs.

C.Bank Account and Currency Type

The correct bank and branch account where the transaction takes place must be selected. If the transaction is in foreign currency (USD, EUR, etc.), the currency type in which the recording is made and the CBRT exchange rate on the date of the transaction should be checked. If a task related to exchange rate information is added in the Robotic Tasks field, the robot will work regularly every day and the exchange rates will be automatically withdrawn from the Central Bank.

D.Legal Legislation and Exchange Rate Difference

According to VUK, foreign currency transactions are accounted for in local currency equivalent. Integrating the exchange rate entries with the CBRT daily rates and printing the exchange rate information on the voucher line detail ensures that you do not receive errors in e-Ledger audits.

Bulk Incoming Transfer

Incoming Transfer transaction can be entered individually or in bulk. Transfers from different clients during the day can be collected in a single record on a daily basis. Data can be entered into these lines one by one, or it can be added by preparing a file with CSV Import on the bulk incoming transfer registration page. After the document is saved, separate accounting and current transactions will be created for each current account entered in the document.

Incoming Money Transfer Job Functions and Implementation Steps

Bu ekranı %100 kullanmak için aşağıdaki implementasyon adımlarının tanımlanması ve set edilmesi gereklidir.

Incoming Money Transfer Transaction Category / settings.list_process_cats Process Cat Wiki

Bu sayfanin cf_big_list_search'ü olusturulmustur.

Incoming Money Transfer Print Template / settings.form_add_print_files Output Template Wiki

Kaydedilen belgelerin çıktılarının alınması için kullanılır. Standart şablonlar seçilebilir ya da özel şablonlar eklenebilir, ayrıca şablonlar yetkiye bağlanabilir.

Bank Account Transfer / settings.form_add_bank_account_import Master Data Wiki

Mevcut banka hesaplarını toplu olarak sisteme aktarmak için kullanılır.

Bank Accounts / bank.list_bank_account Master Data Wiki

Workcube üzerinde banka hesapları tanımlandıktan sonra sistemde bankalar açılır ve ilgili kayıtlarda seçilir. Bu sayede banka hesaplarında bakiyeler takip edilir.

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XML Settings

XML Settings define page-specific operating rules. It is set in the XML section under Page Settings on each page.

xml_is_upd_import_file Dosya Import ile Kaydedilen Belgeler Güncellenebilsin

Dosya Import ile Kaydedilen Belgeler Güncellenebilsin:Toplu havalede import ile kaydedilen belgenin güncellenebilmesini sağlar.

Evet = 1 Hayır = 0

Seçim

xml_money_type Kur Tipi

Kur Tipi:Kurun alış ya da satışa göre işlem görmesini sağlar.

Seçiniz = 0 Alış = 1 Satış = 2

Seçim

xml_process_stage Süreç Gösterilsin mi?

Süreç alanının sayfada gösterilip gösterilmemesini sağlar.

Evet = 1 Hayır = 0

Seçim

x_select_branch Şube Seçilebilsin

Şube Seçilebilsin:Evet ise şube filtresinin görülmesine ve seçim yapılabilmesine izin verir.

Evet = 1 Hayır = 0

Seçim

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About Workcube Objects

Incoming Money Transfer

Incoming Transfer The process of a money in the bank account coming from another account in the same bank or from an account belonging to someone else is called incoming transfer. Incoming money transfer can be made individually or in bulk. Incoming transfer records are recorded in the bank transact...

Type: WBO Version: Catalyst v5 Licence: Standard Author: Workcube Core