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Keeping costs under control in today's intensely competitive environment is vital for businesses. Where are the expenditures made, for what and by whom? Which are the unplanned expenses and the expenses that exceed the budget? In W3, expense and income records are recorded using Expense and Income Vouchers. Expenses and incomes are sized with these slips, which are extremely simple to use. In this way, it is aimed to look at expenditures and incomes from every angle.

Expense and income transactions work directly with the budget system. In other words, it is mandatory to select a budget item to record an expense and income voucher. For example, when an invoice is recorded, the recorder does not directly select a budget item for the product or service sold or purchased. These operations are done with background definitions. Or bank charges are incurred when bank transactions are recorded. But recording an Expense and Income voucher is directly entering a result record in the budget.

Expense and Income Dimensions

Expense Revenue Center: Determines where the expenditure or income occurs.
Budget Item: The main grouping of the expenditure or income.
Activity Type: It keeps the result of which activity it is done.
Business Group: It records which work group in the business it is done.
Project: If the process depends on a project, the project is selected.
Job: If the expense or income is related to a job, the job dimension is added.
Opportunity: Occurs while managing opportunities. expenses are tracked.
Physical Asset: Repair and maintenance expenses are associated with physical assets.
Subscriber: Expenditures made for subscribers are recorded.
Spender: The person who makes the expenditure is selected.

Sample Fiction: The ice cream producing company New It is opening a new store in York. The graphic designer working in the design group in this store glued self-adhesive letters that he bought from the stationery store for 50 dollars to the ice cream counter within the scope of the store's interior design project.

The dimensions of the expense in this example can be recorded as follows.

Expense Revenue Center: New York Store
Budget Item: Decoration Expenses
Activity Type: Graphics
Business Group: Design Group
Project: New York Store Opening
Business: Cabinet Writing
Physical Asset: New York No. 2 Tall Cabinet.
Expenditor: Graphic Designer Ali

Expense and Income Transactions Functions

Expense/income tracking on the basis of person, document, current account, branch
Associating expense requests with documents and adding notes
Direct expense receipt registration via e-Invoice
Direct e-invoice via income receipt sending
Quick recording with copy feature
Uniform accounting of expense and income vouchers in accordance with IFRS
Budget compliance control and budget transfer via expense record
Associating expense and income vouchers with product, business group, job, project, opportunity, subscriber and physical assets
Direct payment from expense/income voucher request or payment order record
Automatic distribution of expenses and revenues on the basis of cost/income center, expense/income item, activity, department, warehouse, business group via expense/income distribution keys (templates)
Associating expenses and incomes with cost/revenue centers and budget items
By listing the expense requests entered from self-service transactions within the company, they are added to the expense voucher through the approval process. conversion

In order to perform transactions in the Expense and Income Transactions module, you must have authority in the module, processes and transaction categories.

Authority Groups

Control Panel > System > Security > Authorization Groups

Transaction in the Expense and Income Transactions module In order to do this, the user must first have authorization for the Expense and Income Transactions Module under Finance Accounting in the Authorization Group he/she belongs to. If the user needs to see reports related to Expense and Income Transactions in Standard Reports outside the module, the Report User box should also be checked.

Hint: For detailed information about Authorizations, see the Authorization Groups document. You can review it.

Process-Stages

Path: Control Panel > BPM > Processes

In order to manage Expense and Income Transactions, first a process definition is made. The stages are then defined. Stages; It is the operation of an authorization-approval mechanism where certain users are given certain powers. You can define more than one process group in the process stages and assign predetermined positions to these authority groups. Thus, a position may be authorized at one or more stages of one or more processes.

Processes used in Expense and Income Transactions;

Expenditure Request
Expense Receipt
Revenue Receipt

Tip: For detailed information about the processes, see the "Process Management and Workflows" document.

Transaction Categories

Path:Control Panel > BPM > Transaction Categories

In order to manage Expense and Income Transactions, first the transaction categories of the module are defined. Transaction categories enable the transaction you have made to perform background operations such as current, accounting and budget.

Transaction categories used in Expense and Income Transactions

Expense Voucher
Revenue Voucher

Before Use First

General settings are checked.
- Company flow parameters
- Company definitions
- Cost and Revenue Center Definitions
- Budget Categories
- Budget Items
- Scenario Definitions
- Expense and Revenue Distribution Templates
Parameters are entered.
Workflow and processes are designed.
Process categories are configured.
Authorities are given.
- Module Authorizations
- WO - Page Authorizations
- Record Restrictions
- Company Authorizations
- Fiscal Year - Period Authorizations
- Branch Authorizations
- Process Phase-Workflow Authorizations
- Process Categories Authorizations
XML settings are made.
Page designer is edited.
Output Templates are added.

Expense & Income Transactions Job Functions and Implementation Steps

Modülü %100 kullanmak için aşağıdaki implementasyon adımlarının tanımlanması ve set edilmesi gereklidir.

Expense Receipt Document Type / settings.form_add_document_type Param Wiki

Belge tipi/türü kavramı temel olarak Workcube üzerinde yapılan herhangi bir kaydın dayandığı kaynak belgeleri sınıflandırmak ve izlemek için kullanılır.

Expense Receipt Line Settings / cost.form_add_expense_cost Page Designer Wiki

Masraf fişi, çalışanların şirket adına yaptıkları harcamaları belgelemek ve geri ödeme talep etmek için kullandıkları bir belgedir. Bu harcamalar seyahat, konaklama, yemek, ulaşım, ofis malzemeleri gibi çeşitli kalemleri içerebilir

Expenses,Page Designer / cost.list_expense_management Page Designer Wiki

Masraf fişi üzerinden yapılan kayıtlar veya herhangi bir belge içerisinde girilen masraflar bu sayfaya kayıt atar. Toplu olarak şirket için yapılan masraflar listelenir.

Income Receipt Line Settings / cost.add_income_cost Page Designer Wiki

Gelir fişi, bir mal veya hizmetin satışı karşılığında müşteriye verilen, alınan ödemenin kaydını tutan bir belgedir. e-fatura veya e-arşiv fatura olarak gönderilebilir.

Incomes,Page Designer / budget.budget_income_summery Page Designer Wiki

Gelir fişi üzerinden yapılan kayıtlar veya herhangi bir belge içerisinde girilen gelirler bu sayfaya kayıt atar. Gelirler listeleme ekranında şirketin hesabına planlanmış ve gelen gelirler toplu bir şekilde listelenir.

Expense Receipt Transaction Category / settings.list_process_cats Xml Setup Wiki

Bu sayfanin cf_big_list_search'ü olusturulmustur.

Expense Receipt,Page Settings / cost.form_add_expense_cost Xml Setup Wiki

Expense Request,Page Settings / cost.list_expense_requests Xml Setup Wiki

Personel, harcamalarını ve giderlerini Self Servis hizmetleri ekranında bulunan İK-İşlemleri sayfasında harcama talepleri ekranı ile harcama talepleri oluşturur. Kaydedilen harcama talepleri, Masraf Talepleri ekranında listelenir.

Income Receipt,Page Settings / cost.add_income_cost Xml Setup Wiki

Gelir fişi, bir mal veya hizmetin satışı karşılığında müşteriye verilen, alınan ödemenin kaydını tutan bir belgedir. e-fatura veya e-arşiv fatura olarak gönderilebilir.

Expense Receipt,Process Design / process.list_process Process Stage Wiki

İş süreçlerinin tasarım ve akışlarını oluşturur.

Expense Request Process and Authorizations / process.list_process Process Stage Wiki

İş süreçlerinin tasarım ve akışlarını oluşturur.

Income Receipt,Process Design / process.list_process Process Stage Wiki

İş süreçlerinin tasarım ve akışlarını oluşturur.

Income Receipt Transaction Category / settings.list_process_cats Process Cat Wiki

Bu sayfanin cf_big_list_search'ü olusturulmustur.

Expense Receipt Print Template / settings.form_add_print_files Output Template Wiki

Kaydedilen belgelerin çıktılarının alınması için kullanılır. Standart şablonlar seçilebilir ya da özel şablonlar eklenebilir, ayrıca şablonlar yetkiye bağlanabilir.

Expense Request,Output Templates / settings.form_add_print_files Output Template Wiki

Kaydedilen belgelerin çıktılarının alınması için kullanılır. Standart şablonlar seçilebilir ya da özel şablonlar eklenebilir, ayrıca şablonlar yetkiye bağlanabilir.

Income Receipt,Output Templates / settings.form_add_print_files Output Template Wiki

Kaydedilen belgelerin çıktılarının alınması için kullanılır. Standart şablonlar seçilebilir ya da özel şablonlar eklenebilir, ayrıca şablonlar yetkiye bağlanabilir.

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