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Keeping costs under control in today's intensely competitive environment is vital for businesses. Where are the expenditures made, for what and by whom? Which are the unplanned expenses and the expenses that exceed the budget? In W3, expense and income records are recorded using Expense and Income Vouchers. Expenses and incomes are sized with these slips, which are extremely simple to use. In this way, it is aimed to look at expenditures and incomes from every angle.

Expense and income transactions work directly with the budget system. In other words, it is mandatory to select a budget item to record an expense and income voucher. For example, when an invoice is recorded, the recorder does not directly select a budget item for the product or service sold or purchased. These operations are done with background definitions. Or bank charges are incurred when bank transactions are recorded. But recording an Expense and Revenue voucher is directly entering a result entry into the budget.

Expense and Revenue Dimensions

Expense Revenue Center: Determines where the expenditure or revenue occurs.
Budget Item: The main grouping of the expenditure or revenue.
Activity Type: It keeps the activity as a result of which it is realized.
Business Group: It records which work group in the business it is done.
Project: If the process depends on a project, the project is selected.
Job: If the expense or income is related to a job, the job dimension is added.
Opportunity: Occurs while managing opportunities. expenses are tracked.
Physical Asset: Repair and maintenance expenses are associated with physical assets.
Subscriber: Expenditures made for subscribers are recorded.
Spender: The person making the expenditure is selected.

Sample Application
Ice cream producing company New It is opening a new store in York. The graphic designer working in the design group in this store glued self-adhesive letters that he bought from the stationery store for 50 dollars to the ice cream counter as part of the interior design project of the store.

The dimensions of the expense in this example can be recorded as follows.

Expense Revenue Center: New York Store
Budget Item: Decoration Expenses
Activity Type: Graphics
Business Group: Design Group
Project: New York Store Opening
Business: Cabinet Text
Physical Asset: New York No. 2 Tall Cabinet.
Expenditor: Graphic Designer Ali

Expense and Income Distribution Template What is it?
It automatically creates a voucher line by distributing the expense or income to the columns/dimensions on the vouchers according to predetermined percentage rates. The total of the lines is 100% of the expense. When the distribution button in the header line of the voucher is clicked, the template is selected in the window that appears and the distribution is made by writing the expense/income amount. While templates are used directly on expense and income vouchers, they are distributed in the background in the invoice according to predetermined templates. It is especially helpful for distributing expenses such as rent, electricity and kitchen expenses according to departments.

Sample Application
50% of the software license sold in a software company is given to the software development group, 25% to the Sales Group, 15% to the Marketing Group, 10% to the Finance and Administrative Affairs Group. Software Revenues budget item.

Hint
The accounting account code defined in the budget item is automatically added to the expense and income voucher line. It can be changed if desired by selecting a different accounting code.

Recommendation
Expense and Income templates are frequently updated according to changing conditions. It is recommended to review it every year.

Attention
If cash or bank account is selected in the expense and income slips, the transaction carries out simultaneous cash and bank transactions. If it is done by selecting the current account, it will debit or credit the relevant current account.

Before Using

Before starting to perform expense and income transactions in Workcube, the following definitions must be made correctly.

Transaction Types and Authorizations
Budget Definitions (Expense Revenue Center and Budget Items)
Expense and Revenue Templates
Activity Type (Not Required)
Business Groups (Not Required)
Other Module Links
- Cash Accounts
- Bank Accounts
- Current Accounts

Module Functions

Expense and Income Transactions List
Expense Receipt
Income Receipt
Expenditure Requests

Related Functions in Other Modules

Expense and income records work integrated with the tools in the budget module. You can review comparative reports in the budget module. Additionally, there are reports within the BI solution to analyze standard expenses and income.

Budget / Budget Management and Comparison Table
Budget / Income Analysis
Budget / Expense Analysis
Current / Current Transactions List (Current transaction expense and income slips)
Bank / Bank Transactions List (Expense and income slips making transactions with the bank)
Cash / Cash Transactions List (Expense and income slips that deal with cash)
Accounting / Accounting Transactions (Expense and income slips that make accounting transactions)
BI / Standard Reports / Expenditure Report
BI / Budget Report
Records in the expense and income slips with Project, Job, Physical Assets specified are followed on the relevant screens can be done.

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