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Foreign Trade Management is the planning, implementation, supervision and execution of goods, services and capital flows of a business or country with international markets in accordance with legal regulations. Unlike domestic trade, different customs regimes, foreign exchange regulations, international transportation (logistics) and different legal systems are involved. Workcube's Foreign Trade Module enables the development of trade with foreign markets. Import and export transactions are followed up. Goods receipts of imported products are recorded in the system.

Foreign Trade has two main pillars;

Export: It is the sale of goods or services produced by a company in one country to the buyer in another country and thus providing foreign exchange inflow to the country.
Import: The purchase of goods produced abroad in accordance with customs legislation and bringing them into the country in order to meet local needs.

Basic Steps of Import and Export Processes

1. Preparation and Agreement Phase

Market Research & Customer Finding: The exporter or importer determines the target market and communicates with the buyer/seller.
Proforma Invoice (Offer): A preliminary offer document is prepared, including price, quantity, delivery and payment terms.
Sales Contract: The parties sign a formal contract by agreeing on delivery time, dispute resolution and product details.

2. Delivery and Payment Methods

Delivery Methods (INCOTERMS 2020): Determines the transportation cost and where the risk will pass from the seller to the buyer.
- Ex: FOB (The risk of the goods is on the seller until they are loaded on the ship), CIF (The seller pays the freight and insurance), EXW (The goods are delivered at the factory
Payment Methods: Determined according to the degree of risk.
- Advance Payment:The risk lies entirely with the buyer.
- Consignment/Open Account: The goods are received, payment is made later (the risk is on the seller).
- Letter of Credit (L/C): It is the safest international payment method that protects both the buyer and the seller, with banks acting as intermediaries.

3. Preparation of Operations and Documents

While the transaction is taking place, it is necessary to prepare some official documents completely:

Commercial Invoice:Sales document.
Packing List: A list showing how many products and how many kg are in the boxes/pallets.
Certificate of Origin: Document proving in which country the product was produced.
Bill of Lading: The bill showing the delivery and ownership of the goods to the transportation company.

4. Customs Clearance and Logistics

Customs Declaration: Submitting a declaration to the system through an authorized customs consultant so that the goods can pass through customs.
Taxation and Permits: On import, customs duty, VAT, SCT and, if any, surveillance/quota documents or TSE/Agricultural approvals are completed according to the GTIP (Customs Tariff Statistics Position) code of the product. In exports, tax exemptions and government incentives (DIIB - Inland Processing Permit Certificate, etc.) usually come into play.
Physical Delivery: The goods are cleared from customs and shipped to the buyer's warehouse.

Foreign Trade Management Functions

Accessing all export transactions on a single page
Seeing all import transactions in the same place
Providing management of imported goods receipts
Accessing the declaration and invoice number of import-export transactions

In order to perform transactions in the Foreign Trade module, you must have authority in the module, processes and transaction categories.

Authority Groups

Control Panel > System > Security > Authorization Groups

In order to perform transactions in the Foreign Trade module, the user must first be included in the Must have authority for the Foreign Trade Module under Sales Distribution in the Authorization Group. If the user needs to see reports related to Foreign Trade in Standard Reports outside the module, the Report User box should also be checked.

Hint: For detailed information about authorizations, see the Authorization Groups document.

Transaction Categories

Path:Control Panel > BPM > Transaction Categories

In order to manage Foreign Trade transactions, first the transaction categories of the module are defined. Transaction categories enable the transaction you have made to perform background operations such as current, accounting, stock, cost and budget.

Transaction categories used in Foreign Trade Management

Imported Goods Receipt
Export Invoice

Before Putting into Use

General settings are checked.
- Company flow parameters
- Company definitions
Parameters are entered.
Transaction categories are configured.
Authorities are granted.
- Module Authorizations
- WO - Page Authorizations
- Record Restrictions
- Company Authorizations
- Fiscal Year - Period Authorizations
- Branch Authorizations
- Warehouse Authorizations
- Process Phase-Workflow Authorizations
XML settings are made.
Page designer is edited.
Output templates are added.

Foreign trade Job Functions and Implementation Steps

Modülü %100 kullanmak için aşağıdaki implementasyon adımlarının tanımlanması ve set edilmesi gereklidir.

Edit Basket,Imported Goods Entry / stock.add_stock_in_from_customs Page Designer Wiki

Stoklara girecek olan ürün, ithal edilen bir ürün ise stok kayıtları ve muhasebe kayıtları için giriş kaydı İthal Mal Girişi ile yapılır.

Page Designer,Imported Goods Entry / stock.add_stock_in_from_customs Page Designer Wiki

Stoklara girecek olan ürün, ithal edilen bir ürün ise stok kayıtları ve muhasebe kayıtları için giriş kaydı İthal Mal Girişi ile yapılır.

Export Transactions,Page Settings / invoice.list_bill_FTexport Xml Setup Wiki

Kaydedilen ihracat faturaları listelenir. İhracat faturaları için gümrük ve beyanname işlemleri için ek formlar doldurularak detaylar kayıt altına alınır.

Imported Goods Entry,Page Settings / stock.add_stock_in_from_customs Xml Setup Wiki

Stoklara girecek olan ürün, ithal edilen bir ürün ise stok kayıtları ve muhasebe kayıtları için giriş kaydı İthal Mal Girişi ile yapılır.

Imported Goods Entry Transaction Category / settings.list_process_cats Process Cat Wiki

Bu sayfanin cf_big_list_search'ü olusturulmustur.

Output Template,Imported Goods Entry / settings.form_add_print_files Output Template Wiki

Kaydedilen belgelerin çıktılarının alınması için kullanılır. Standart şablonlar seçilebilir ya da özel şablonlar eklenebilir, ayrıca şablonlar yetkiye bağlanabilir.

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