Wiki Detay | wiki workcube

Purchase invoice is the official and legal document that a business or taxpayers earning commercial income receive from the suppliers (sellers) from whom it purchases goods or services. This document, which is a "sales invoice" for the seller, is called a "purchase invoice" for the buyer.

What is Workcube Purchase Invoice?

It is the basic business function that manages the processes of entering, controlling, approving and accounting of goods, services or fixed asset invoices received from suppliers into the Workcube ERP system. Workcube architecture establishes a financial and physical bridge between supply chain (SCM), warehouse (WMS), finance, budget and general accounting modules.

Thanks to Workcube's flexible infrastructure, the purchase invoice can be created manually from scratch; It can be generated automatically by transferring e-invoices from approved supply contracts, purchase orders, warehouse accepted delivery notes or directly to the system. At the end of the process, while a financial current debt record is created, automatic journal vouchers are printed on the accounting side and warehouse stock costs are updated.

The Importance of Purchase Invoice for a Business

Faultless and instant management of purchase invoices on Workcube provides the following benefits to the business in terms of operational, financial and legal aspects:

Precision Cost Tracking:The net costs of the purchased products (additional costs such as product price, customs, freight, insurance, etc.) are automatically distributed to the stock cards (according to the Cost method) and the cost of goods sold (COGS) is calculated correctly.
Operational Efficiency and Error Prevention:Duplicate data entry is prevented thanks to delivery note-invoice matching. quantity and price discrepancies are systematically prevented.
Cash Flow and Debt Management: Thanks to the payment terms, payment plans and exchange rates attached to the invoice, the future cash outflow projections and payment orders of the business are automatically shaped.
Legal Legislation and e-Transformation Compliance: VUK It offers an accounting integration that is fully compatible with standards, VAT Withholding, Special Consumption Tax applications and e-Invoice/e-Archive legislation.

Process Flow / Life Cycle in Workcube

The end-to-end life cycle of a purchase invoice from its entry into the system to its accounting and cost distribution is in the table below. summarized:

Stage	Module / Document / Business Object	Description
1. Source Document	Order & Delivery Note	The order approved by the purchasing department and the delivery note accepted by the warehouse constitute the source of the invoice.
2. E-Invoice Receipt	e-Government / Incoming e-Invoice	The e-invoice XML data sent by the supplier is entered into the system. It is converted into an invoice with a single click by matching the current account and stock card.
3. Invoice Record	Purchase Invoice	Invoice is created by entering the invoice number, serial number, transaction category, VAT, SCT, withholding tax, if any, and payment plan details.
4. Stock Entry	Warehouse / (Invoice with delivery note)	If the invoice is recorded directly as a delivery note invoice, instant stock entry and stock movement recording is made at the relevant location in the warehouse.
5. Accounting	Accounting Voucher & Current Transaction	When the invoice is posted, the current account is debited. A journal voucher in accordance with VUK standards is automatically created in the background.
6. Cost	Cost Integration	Additional expenses such as import file closing, customs charges or shipping invoices are allocated to product costs on the original invoice.

Purchase Invoice What Should Be Considered When Managing Transactions?

A. Accounting Period and Date Consistency

The date on which purchase invoices are entered must be consistent with the accounting period in which the business is actively operating. According to VUK, invoices must be issued within 7 days from the delivery of goods or performance of services. Invoices that exceed this period or are attempted to be issued in closed accounting periods will cause financial reporting errors.

A direct warning will be given in cases where there is a difference between the accounting period in which the transaction is intended to be made and the active period of the user.

B. Allocation of Additional Expenses to Inventory Costs

Only the product purchase price does not reflect the real cost. Invoice items such as freight, customs clearance and insurance should also be added to the stocks as costs. In order for the costs in Workcube to work properly, it is important to select the transaction categories in the invoice lines correctly.

Best Practice: In cases such as import or service procurement, the cost should be reflected in the relevant invoice lines when processing additional expense invoices.

C. Definition of Withholding and Special Consumption Tax Account Codes

In purchases of services or goods where partial withholding is applied (for example, cleaning, security or subcontracted labor), the invoice must be entered into the system with withholding. If withholding definitions or VAT/SCT templates do not match the correct accounting codes in the system, it will result in debit-credit inequality.

Operational Risk: Incorrect tax codes cause incorrect declarations (VAT-2, Muhtasar) and penal sanctions. Line-based tax control must be performed before invoices are recorded.

Purchase Invoice Job Functions and Implementation Steps

Bu ekranı %100 kullanmak için aşağıdaki implementasyon adımlarının tanımlanması ve set edilmesi gereklidir.

Accommodation Tax Rate / settings.list_travel_tax Param Wiki

Otel, tatil köyü, pansiyon, vb. konaklama tesislerinde verilen geceleme hizmetlerinde kullanılan vergi türü tanımları yapılır.

Add Purchase - Sale Cancel Category / settings.form_add_inv_cancel_type Param Wiki

Fatura iptal nedenlerinin tanımları yapılır.

BITT Rate / settings.list_bsmv Param Wiki

BSMV, Banka ve Sigorta Muameleleri Vergi tanımları yapılır.

Credit Card Payment / Collection Method / finance.list_credit_payment_types Param Wiki

Kredi kartı işlemleri için ödeme yöntemlerinin tanımları yapılır.

Invoice Additional Information / settings.form_add_info_plus Param Wiki

Ek bilgiler, ekranlar üzerinde yapılan kayıtlara ait, o kayda ilişkin detay ya da spesifik olarak eklenmesi gereken bilgiler için kullanılan bir fonksiyondur.

Payment Methods / settings.list_paymethods Param Wiki

İşlemlerde kullanılmak üzere sabit kullanılan ödeme yöntemleri tanımlanır.

Purchase Invoice Accounting Definitions / invoice.purchase_definition Param Wiki

Faturanın standart muhasebe kodları girilir.

SCT Rate / settings.list_otv Param Wiki

Özel Tüketim Vergisi oransal ve tutarsal olarak tanımlanabilir.

SCT Rates / settings.list_oiv Param Wiki

Özel İletişim Vergisi oranları tanımlanır.

VAT Rates / settings.list_tax Param Wiki

İşlemlerde kullanılacak olan muhasebe hesapları ile birlikte KDV Oranları tanımlanır.

Withholding Rates / settings.form_add_tevkifat Param Wiki

Tevkifat oran tanımları yapılır.

Withholding Tax Rates / settings.form_add_stoppage_rate Param Wiki

Gelir Vergisi Stopaj oranları tanımlanır.

Purchase Invoice Basket Setting / invoice.form_add_bill_purchase Page Designer Wiki

Alış Faturası, satın alınan mal veya hizmet karşılığında, satıcının kestiği faturaları girmek için kullanılır.

Purchase Invoice,Page Designer / invoice.form_add_bill_purchase Page Designer Wiki

Alış Faturası, satın alınan mal veya hizmet karşılığında, satıcının kestiği faturaları girmek için kullanılır.

Process Design,Purchase Invoice / process.list_process Process Stage Wiki

İş süreçlerinin tasarım ve akışlarını oluşturur.

Goods Purchase Invoice Transaction Category / settings.list_process_cats Process Cat Wiki