Debt Inequality in Accounting Transactions

Accounting records are the legal records of a business. When an invoice is issued, an accounting receipt consisting of customer and supplier accounting codes, accounting codes of products sold or purchased, and tax codes for transactions such as expense receipt, incoming money order, fixed asset invoice is issued.

The resulting accounting invoices create a debt and credit record according to the record. And the resulting accounting invoice expects debt and credit to be equal. If the Debt/Credit is not equal, it gives a warning on the screen and the system stops the process in order to avoid incorrect records. If you are getting this warning even though your debt and receivable are equal, there is a lack of "Accounting Code" in the choices you have made.

Which Parameters Should Be Checked?

1-First of all, the selections in the Transaction Category should be checked.

    Dashboard > BPM > Transaction Categories

• If the Perform Project Based Accounting box is checked, it takes the accounting code from the selected project, not from the product. Therefore, if there is inequality, we check the accounting codes of the project, not the product.
• If the Make Warehouse Based Accounting box is checked, it will get the accounting code from the selected warehouse, not from the product. Therefore, if there is inequality, we check the accounting codes of the warehouse, not the product.
• Current transaction record /Recognition Preference: It looks at the current account's accounting code according to the parameter selected here.

2-The tax codes selected in the document should be checked.

    Dashboard > System > Parameters

• VAT, SCT, Withholding Rates, Withholding Tax Rates

Tip: VAT is selected when defining withholding rates. If you are using different VATs at the same withholding rate, you must define them all.

If there is no definition in the Withholding Accounting Code field, it is taken from the product. If there is a definition, it takes the Withholding from the accounting code.

 3- Sales and Purchase definitions should be checked for Income, Expense differences.

• ERP > Finance Accounting > Accounting Definitions > Purchase Invoice Accounting Definitions

• ERP > Finance Accounting > Accounting Definitions > Sales Invoice Accounting Definitions

 4- Other fields vary according to the saved document. However, the essential thing is to check all the fields with the accounting code definition in the relevant record.

• While checking the bank account and current account in the Incoming Money Transfer transaction;
  ERP > Finance and Accounting > Bank > Bank Accounts

In the cash collection transaction, the cash and current account are checked.

ERP > Finance and Accounting > Cash > Cash Accounts

 E.g; Since the Checks to be received Accounting Code of the central cashier is not defined, it will not be able to perform the Check Transfer Exit transaction.

• Depending on the selected transaction category in Check/Note transactions, it looks at the relevant accounting account in cash and bank accounts.

Areas to be Checked; 

• Current Account: According to the accounting preference selected in the Transaction category
• Warehouse: If warehouse-based accounting is selected in the transaction category
• Project: If project-based accounting is selected in the transaction category
• Product: Accounting Code is checked depending on the type of warehouse.
• E.g; If the type of warehouse is Goods, sales account, if Raw material is a raw material account
• Those selected from VAT, SCT, and tax code.