Cash Account Management

Cash Accounts are separated according to currencies on Workcube. It is the area where cash inflows and outflows such as cash collection, payments, checks and promissory notes can be recorded and their balances can be monitored. According to the organizational structure, the locations of the cash accounts and the accounting account codes they are connected to are defined. Balances and cash transactions can be followed instantly.

Before starting to use;

• Branch Office Definitions 
• Department Definitions 
• Currencies 
• Chart of Accounts 
• Module Transaction Categories must be defined.

• Branch Office & Department: Selection of the branch office and department to which the relevant cash account is connected is made. In this way, cash transactions by the branch office and department can be monitored on the cash transactions page.

• Cash Account Name & Cash Account Code: Cash Account box name and code are defined.
• Cash Accounting Code: In the chart of accounts, the previously determined cash accounting account code is defined. At the same time, when creating a cash definition, the accounting account code for the relevant cash can be created separately.
• Received Checks Accounting Code: It is the accounting code defined for the checks taken into the portfolio with the check entry register.
• Received Notes Accounting Code: Note entry register and note exit register - It is the accounting account code defined for the bills taken into the portfolio with the collection.
• Issued Note Accounting Code:  It is the accounting account code used for the promissory notes issued from the cash register.
• Delay Interests Accounting Code: Interest Income Beginning with 642 It is used in the case of collection of interest income in promissory notes collection transactions.
• Checks & Notes to be received Accounting Code: It is used to follow up on the documents received by the collection team or sales teams that have not yet been collected.
  
• NSF Checks: It is the accounting account code used in the promissory note return issue payroll process for Protested Notes.
• Protested Notes: It is the accounting account code used in the promissory note return entry payroll and promissory note return exit process of protested notes.

Warning: As can be seen, the definitions of the cash register are made for the transactions belonging to the check and note module. You should also take into account the setup that you will apply in the check and note module while making the definitions of the cash account.

Warning: The transaction category type used for cashiers is the Cashier opening receipt transaction category with Process Id: 30. It is essential to define it for cash transfers during period transfer transactions. Make sure that the accounting transaction option is selected for the cash opening receipt transaction category.

Note: The "Work With Whops" option is essentially linked to the Whops (Retail) module used as an add-on. If checked, the relevant cash account becomes selectable while recording on Whops. If unchecked, Whops cannot be used in the retail module.

Tip: Transactions of the cash account can be viewed on the "Cash Transactions" listing page.

Cash Account Opening

Cash account openings are used to define this amount if a new cash account definition is created when the relevant cash already has an existing balance. No accounting transactions are performed. It is used only to define the balance of the cash.

Tip: "Cash Account Opening Receipt" transaction category with Process ID: 30 is used in case opening operations.