Import Transactions

There are some predecessors and main transactions required to be able to import in Workcube.

To be able to do an import transaction, first of all;

• Under BPM > Main Transaction Categories, the "Import Projects" category should be opened, this information is displayed in the Category field on the next step, adding a project page.
• The desired import is opened as a project. While saving the project, the related product should be defined and the product to be imported should be selected in this section.
• Accounting Budget Code Groups can be set through Accounting Budget Code Groups under Products & Stocks.

• A fictitious warehouse is opened via ERP > Sales-Distribution > Warehouse & Space Planning to select on the import invoice and track the stocks at the customs.
• For all transactions, "Perform Project Based Accounting" must be selected in the transaction type detail from the BPM > Transaction Categories field.

• After these processes are completed, an order record is created indicating that the product will be imported. It is understood that the products are on the way by dispatching the stages of the lines of the order and that the company abroad sends the product by issuing the sales invoice of the product. When ordering, the delivery warehouse and fictitious warehouse are selected.
• While creating the order record, the project is selected in both the document and the product line, and the process part in the document is brought to the Shipment stage so that the stage of the order lines is Shipment.

• Then, by clicking on the Other > Issue Invoice field on the order page, the order is drawn to the import invoice. With this invoice, it is understood that the imported goods have arrived at the customs, but the nationalization process has not been done. Imported goods are kept in fictitious warehouses.
  

• You can view the accounting receipts of the import invoice by clicking the marked icon.

• It is necessary to be able to withdraw the goods waiting in the customs warehouse, that is, in the fictitious warehouse, to my own warehouse. For this, first of all, in order to make the payments of the consultancy firm that deals with the import transactions of the relevant goods (which according to the way the product is transported instead of me, this firm receives the delivery order from the shipping company that carries the product, pays the freight invoice, insurance premium and loading costs, in return, it issues a customs and consultancy service invoice to my firm.) Expense Receipt is created via ERP > Finance - Accounting > Expense & Income Transactions > Expense Receipt.

Bill of Lading: It is the legal document that shows the receipt of goods loaded on the ship and the names of the sender and the receiver.

This document, which is usually sent to the buyer in advance, shows the buyer's right of ownership on the goods, without this document, the buyer cannot receive the goods.

Delivery Order: It is the instruction that enables the goods written on the bill of lading to be withdrawn in parts.

The owner, who will have the goods loaded or unloaded, applies to the ship's captain or the shipping company with this instruction and has the process completed. After the goods are loaded perfectly, the captain gives the owner a bill of lading instead of a delivery note.

Freight: It is the fee paid to the shipping company in return for the transportation service for the goods transported by sea or river.

Depending on the delivery method, the freight may belong to the buyer or the seller.

• In order to take the product waiting in the customs warehouse to my own warehouse, it is necessary to perform the "Imported Goods Entry" transaction. With this transaction, the imported goods are nationalized.
• The number of the issued import invoice is entered into the "Delivery Note No" and "Import Invoice" fields in the import goods receipt detail, so that the imported goods receipt is associated with the import invoice.
• By marking the "Receive" checkbox in the document, it is ensured that the product, which is on its way from the fictitious warehouse to the central warehouse, can be received from the central warehouse.

• It is also transferred to the imported goods receipt, under the "Invoice Costs and Additional Expenses" created on the import invoice.
• After the import goods receipt is made, by clicking the "Expense Details" icon, the cost amount incurred in the import goods receipt is reflected in the document.
• By clicking on the "Expense Details" icon again, the cost distributions are accounted for, so that the expenses are added to the cost of the imported product.

• Accounting receipt of cost distribution in import goods receipt;

• Accounting receipt of import goods receipt;

• The Subsidiary Ledger of the import will be as follows;