How to Make RN - NS Notifications?


RN-NS Forms are a kind of form documents reported to tax authorities. RN-NS Forms are not subject to any payment. So it does not include a payment. It is used to report the goods/services sold and purchased. Let's examine how to make RN-NS Notification in Workcube.


Route: ERP > Finance - Accounting > Audit > RN -NS Reports


Documents subject to RN and NS in Workcube are determined through transaction categories. In the RN - NS report, there are two lists, as the Sales transaction type and the Purchase transaction type, where we can select multiple transaction types with purchase and sale types.



Purchase transaction types are selected for RN notification and Sales transaction types are selected for NS Notification. If any of the following filters are not used, the system lists all transactions, regardless of current account and amount in all selected transaction types.

  • Customer: Account and Contact Accounts can be selected.
  • Amount: Lists the current accounts that are equal to or above the entered amount. For example, if the amount field is defined as 5,000, current accounts with a Total amount < 5000 between the relevant dates will not be listed.
  • Tax ID: Allows filtering by tax number. 
  • ID No: It allows filtering according to the ID number defined in the sales information of Account and Contact Accounts.
  • Start Date - End Date: Lists the documents whose transaction date is between the specified dates.
  • Tax Display Options: It also brings the selected tax amounts of the relevant documents in the list.
  • Get XML: It creates XML data in the declaration program in accordance with the law.
  • Display Current Account by Group: It shows the current customers with the same tax number in the list.
  • Bring Only One of the Grouped Current Accounts: It brings only one of the currents with the same tax number in the list.
  • Notification To Do: According to the communiqué that entered into force on 1/7/2021, electronically issued documents will no longer be reported in BA-BS forms. All documents prepared electronically and on paper will be evaluated together and documents over 5,000 TL will be reported. When the "Notification To Do" is checked, only paper documents are listed among the documents whose sum of Paper + Electronic document amounts is greater than or equal to 5,000 TL. This is a local situation.
  • E-Invoice Included: E-invoices are included in the list in documents sent.
  • E-Archive Included: E-archive is included in the list of sent documents.

Question

How are paper invoices and e-archive invoices made separately in purchase-type transactions?

- There is an e-Archive checkbox for Purchase Invoice, Cost Receipt and Fixed Asset Purchase Invoice forms. If this checkbox is checked, it means that the relevant documents have been issued to us as e-Archive. If this checkbox is not checked, these invoices are considered as paper invoices.

Example Case

Armani Foreign Trade between the dates of 01/02/2022 - 23/02/2022

  • 4800 USD e-Archive (or E-Invoice)
  • 200 USD
  • 50 USD

it has 3 RN Certificates in total. Let's list the checkboxes including e-archive and e-invoice by ticking.


As can be seen in the list, the document amount of 5050 USD in total is listed. Because the sum of the paper invoices and e-Archive documents is equal to 5.050 USD.

In the next step, let's check the "Notification To Do" checkbox. When this checkbox is checked, the "e-Archive included" and "e-Invoice included" checkboxes cannot be checked.



When the ""Notification To Do" checkbox is checked and searched, only paper Amounts are listed as above. In the example above, the system did the following:

Does the Paper + e-Archive + e-Invoice = equal or greater than 5,000 USD? If the calculation is yes, two paper invoices of 200 and 50 USD are listed.

Accordingly, electronic invoices and paper documents exceeding the document amount of 5,000 USD were determined during the relevant period, and a notification was made for the relevant current account holders.

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