Human Resources Officer Recruitment and Payroll

The definition processes that must be done in the system for the officer should be done in the following order.;

1-First, the company definition process should be done.

Route: System > System Management > General Settings > System

Mandatory fields must be filled when defining a new company. 

2-Branch office definitions should be made. After the branch office definitions are created, the branch SSI information should be defined in the system.

Route: HR > Planning > Organization Planning

Click on the "+" icon on the page to create a branch office. All necessary information about the employee must be defined on the screen that opens. After saving the branch office definitions to the system, the SSI information in the Tab menu of the registered branch office must be defined.

3-Department definitions should be made.

Route: HR > Planning > Organization Planning 

Click on the "+" icon on the page to create the department. On the screen that opens, all necessary information about the employee must be defined.

4-Position Types definitions should be made.

Route: HR > Planning > Role Planning 

To create the position type, the "+" icon on the page is clicked. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

5-Position Names must be defined.

Route: HR > Planning > Role Planning  

Click on the "+" icon on the page to create the position name. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

6-Title definitions should be made.

Route: HR > Planning > Role Planning 

Click on the "+" icon on the page to create a title. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

7-Function definitions should be made.

Route: HR > Planning > Role Planning > Param

Click on the "+" icon on the page to define the function. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

8-Profession Codes must be defined.

Route: HR > Planning > Role Planning

Click on the "+" icon on the page to define profession codes. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

9-Payroll Flow Parameter definitions should be made.

Route:HR > Personnel-Payroll > Payroll Rules 

Click on the "+" icon on the page to define the payroll flow parameter. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

10-Salary Rules definitions should be made.

Route:HR > Personnel-Payroll > Payroll Rules 

Click on the "+" icon on the page to create salary rules. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

1. When SSI status is selected as "Officer";
1. Wage coefficients should be defined. 
2. The officer dashboard should be defined. 
3. The deductible contribution rate should be defined. 
4. Additional course fee table should be defined. 
5. The foreign language compensation indicator figure should be defined. 
6. Additional Allowance Definitions should be made. 
7. Deduction definitions should be made. 

11-Automatic IPS definitions should be made.

Route:HR > Personnel-Payroll > Payroll and Timekeeping

Click on the "+" icon on the page to create Automatic IPS. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

12-Tax exemption definitions should be made.

Route: HR > Personnel-Payroll > Payroll Rules

Click on the "+" icon on the page to create the tax exemption. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

13-Leave periods should be defined.

Route:HR > Personnel-Payroll > Payroll Rules

Click on the "+" icon on the page to create the leave periods. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

14-Leave and excuse category definitions should be made.

Route: HR > Personnel-Payroll > Salary Management and Personnel Affairs

On the screen that opens, all necessary information about the employee must be defined. 

15-Accounting account groups definitions should be made.

Route:HR > Personnel-Payroll > Payroll Rules

Click on the "+" icon on the page to create the payroll rules. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

16-Travel Allowance Rules definitions should be made.

Route:HR > Personnel-Payroll > Payroll Rules

On the screen that opens, all necessary information about the employee must be defined. 

17-User authorization groups should be defined.

Route: System > BPM > User Authorization Management

Click on the "+" icon on the page to create user authorization groups. On the screen that opens, all necessary information about the employee must be defined. Changes to records must be made by clicking the pencil icon.

For employee work-start processes, the following operations should be performed in order;

1-First, the employee's card must be created on the Employees page.

Route: HR > Planning > Employee Information > Employees

The "+" icon on the listing page is clicked for the new employee's card creation process. All necessary information about the employee must be defined on the screen that opens.

Route: HR > Planning > Role Planning > Roles-Positions

After the new employee's card creation process is completed, the "Add Position" icon is clicked on the employee card. After filling in all the information about the position, click the "Save" button.

Route: HR > Personnel Payroll > Payroll and Timekeeping > Job Entries - Exits

On the relevant page, you can see all employees who have been employed or exited depending on your filter selections. The employee must be recruited. For the new employee's employment process, the "+" icon on the listing page is clicked and the necessary information is defined. Except for the fields that must be filled in, the fields that must be defined are as follows;

1-Branch Office: When you select the employee to be recruited, the system will automatically bring up the position branch office and company. If you wish, you can choose a branch office other than the branch office where your employee's position is, and you can enter SSI through a different branch office.

2-Social Security Status: There are 3 options on the system; Worker, Officer, and Freelancer. In which status the employee will work should be selected. For the officer payroll, the SSI Status must be selected as an Officer.

Attention: If SSI Status is not selected as "Officer", the officer and circulating capital fields will not be opened in this person's salary card.

3-Last Work Start-Finish: The date declared as the date of employment in the SSI system should be selected.

4-Shifts: Shifts that are frequently used by production companies, especially those with blue-collar personnel, should be selected on the person card. (This will be detailed under the title of Shift).

5-Employee Group: In Workcube, the rules in payroll processes are shaped by the user based on parametric definitions. You can create payrolls of your branch offices and/or your employees in the same branch office according to different flow parameters (More details under the Salary Rules section).

Tip: If you want to use different flow parameters in the same branch office, you must define the employee group via HR > Personnel Payroll > Payroll Rules > Employee Group and select the Employee Group on the employee's salary card.

If you define the employee group in your system and receive a warning while creating the payroll, it means that you did not select the employee group in your Payroll Flow Parameters and/or Employee Salary Card.

6-Profession Group: This field is the Profession Code field that you have notified SSI while making your employee's SSI entry. Profession codes are defined in the HR > Personnel Payroll > Payroll Rules > Profession Codes field.

7-Social Security Status: Selection should be made for personnel such as Normal, Retired, Intern.

8-Duty Type: It is the area of choice for your Employee, Employer, Employer's Representative, Subcontractor, Unionized, Contracted personnel.

9-EATS: If Employee Attendance Tracking System Integration has been made in your system and you are going to perform payroll transactions in line with this data, you must use the Connected, Fully Connected options in this field. However, if you only control the entry-exit data from EATS and do not want this data to be the subject of your payroll transactions, you should use the Not Connected option. If the entry and exit controls of the employees are to be made through the integration method or the import option, the employee's ID in the EATS system should be entered in the relevant field as seen below.

10-Cumulated Tax Base at Beginning of Period: If you want to start your first payroll in the system outside of January, or if you want to advance by adding the first payroll of the employee who entered the job during the year to the tax base during the year, the tax base for the last work must be entered in this field before the first payroll is created.

11-Gross/Net: Enter whether the salary amount to be entered for the employee is gross or net.

12-Salary Management: The salary calculation for the employee can be selected as monthly/daily/hourly. In this case, the salary amount should also be entered according to the chosen method.

Tip: Even if the trial period is selected on the relevant page, the dates should be checked via E-Profile > Employee Details > Other > Trial Period.

13-Officer: Grade, Tier, Additional Indicator Point, Foreign Language Allowance, and Compensation Indicator Points must be defined.

• Foreign Language Allowance: You can define it from the parameters "Languages". After the definition, you can define the Foreign Language Status, Foreign Language Level and Amount from the parameters "Foreign Language Compensation Indicator Number" to your system, in case the foreign language compensation is benefited or not, in the officer salary card. This is reflected in the language compensation section on the screen.

14-Circulating Capital: If it receives appropriation from the circulating capital, it must be defined.

15-Plan Salary: The salary to be received from the month of employment should be written and recorded in the system. Click the "Plan Salary" button at the bottom of the page..

You can plan a 12-month salary for your employee at the beginning of the year.

The following screenshot shows;

1. Click on the plan salary button.
2. You can save the salary definitions after you make them.

After filling in this information, the employee's salary card will be opened.

Attention: When the salary card is created, the data you defined on the first login screen will appear on the card. After the card is created, other information must be entered.

Defining Additional Allowance: After creating a salary card, you can create it by selecting the Additional Allowances in the left box and clicking the + icon on the screen that appears.

Defining EATS-Paid Works

1. We select and search for the Branch Office, Department, SSI Status, Payroll Type, and the relevant month.
2. If there is an M.H. (Minimum Working Hours Lesson) overtime work, we write them in the box below the numbers on the screen. At the end of the month, you can perform T.H. (Total Working Hours Lesson) controls.

Project creation is done via PMS > Project Management > Project Management > Projects. After the project is defined, the icons containing expressions such as Team, Tasks, and Notes should be filled.

You must enter the invoice issued for the relevant project through the ERP > Sales Distribution > Sales > Sales Orders field. The project should be associated with the project by selecting the project from the three-dot icon opposite the Project in the registered invoice.

Search is performed by selecting the project and budget center via the HR > Personnel-Payroll > Salary Management and Personnel > Project Allowance Account field. You must select the project we created. The search should be done by selecting the relevant month, SSI status, and payroll type.

1. Process: Should be chosen as "Record".
2. Management Share: It must be entered manually as a percentage.
3. Distribution: After the management share is defined, the system will automatically define the remaining share over 100%.
4. Employee: Employees and their allowances must be selected. You can also define the salaries on the salary card. If you manually enter the hour and the amount to be paid on the relevant screen, the system automatically calculates the amount to be paid to the employee. WARNING: Employees will be paid as much as their % share in the distribution share defined for themselves over the calculated amount.
5. Directors: Managers and their allowances should be chosen. You can also define the salaries on the salary card. If you manually enter the hour and the amount to be paid on the relevant screen, the system automatically calculates the amount to be paid to the employee. WARNING: Employees will be paid as much as their % share in the distribution share defined for themselves over the calculated amount.
6. After entering all the data into the system, we must click "Save". 
7. As the last step, when we click on "Make Allowance", an allowance is created for the employees in the project.

The employee's payroll for the relevant month is created via the HR > Personnel Payroll > Payroll-Timekeeping > Timekeeping field. Branch Office, Status, Type and Month should be selected and list should be called. When we click create a timekeeping on the screen that appears, you can view the relevant month's timekeeping by clicking the print icon.