IT Assets


Records such as an unlimited number of mobile phones, computers, servers, and licenses, which are actively used by the Technical Support Departments in enterprises, can be tracked in detail through the IT assets module.



Software/hardware is purchased for reasons such as lack of coordination between departments and project changes, and then it remains idle. Or whether the mobile phone/computers purchased are still in use, and if they are used, to which employee they are embezzled may not be registered on any system. Therefore, detailed information on IT inventory is required. With IT Asset Management, you not only identify and prevent risks, but also maximize the efficiency of the company.

 

You can transfer your records collectively to Workcube at the beginning stage, with the excel document that you will prepare in accordance with the specified format, from the Dashboard > System > Import > Physical Assets Import page.


You can list your IT Assets on the relevant module page, and you can add new records and update existing records with the add and update buttons on the IT Assets page.


Tip: If you want the department information to come depending on the responsible person, select "Get Department Information Based on the Responsible?" from the XML settings. You must select the option "Yes".

Note: Perform the PAM definitions on the parameter page according to your company's needs and criteria. If the property type is leased or contracted, additional detail information appears on the pages, depending on the selection.

For example; If the Property Type is selected as "Leasing", the following fields will be displayed in addition. If “Contracted” is selected, “Maintenance Cost” section will be added in addition to the rental.



What Information Can I Track?

  • Tracking is provided according to property types.
  • Rental information is tracked.
  • Contract start, end, and renewal periods are tracked.
  • Purchasing or leasing company and authorized tracking are provided.
  • With process monitoring, registration, approval, and notification stages are set up.
  • Asset category and subcategory structure are established.
  • Registered department and using department information is kept.
  • Responsible appointments are made. Responsible history is kept.
  • Equipment Debit transactions are carried out.
  • Relationships can be established with other defined assets.
  • Shared Use areas are determined. Reservation options are available.
  • Barcode, Serial No, Fixed Asset No, and Special Codes are tracked.
  • Warranty tracking, service, and service employee information are kept.
  • Model, brand, and brand type breakdowns and information are kept.
  • Status, purpose of use, usage workgroup information are tracked.
  • Failure tracking, maintenance agreements, maintenance plans, maintenance results, and costs are tracked.
  • IT information (Processor, Hard disk, Memory, etc.) is recorded and monitored.
  • Cash register, IP information, adding notes, and associating with the existing document is performed and displayed.
  • Defined cash register and work group are selected and associated with the defined branch office and type.
  • Five different additional features are added for the cash register, information and expenses can be filtered and listed.
  • Task assignments are made for your IT Assets, task histories are followed.
  • Digital documents can be attached, scanned documents are associated.
  • All IT Assets are displayed, saving in Word, Excel and PDF format is provided.

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