Fashion Industry Case Study

The fashion industry is a dynamic industry that works fast. Many industries have to deal with challenges such as creating new models and creations, calculating costs and deadlines, giving accurate prices, designing products according to series and assortment, and managing manufacturing and shipping. Workcube offers approaches to make things easier in the fashion industry.

Case
A lead from the website leaves a note saying he wants to add denim pants and jackets to his new creation. This interaction triggers a series of activities. The business aims to manage the entire process digitally to both develop a new and lasting business relationship and create value.

Transactions

Sales Transactions

1. Send the lead a courteous email on the engagement record.
2. Search for the lead.
3. Register the lead as a potential customer.
4. Create an opportunity.
5. Create models for the products the customer wants within the opportunity.
6. Attach the model design, drawing, pictures and documents you received from the customer for the model. If your client shares these documents in the cloud, add links to the digital archive.
7. Enter the customer's order quantity for the model.
8. When creating models, keep in mind that the model preparation process will require different units and different expertise. For example, you can work with your teammates apart from the sales team, such as purchasing and manufacturing details.
9. If there is a template created before, you can choose that template product as a model.
10. Build the components of each model. These components can be materials as well as workmanship.
11. When adding components, consider that there are customizable components by size and color.
12. Make the size and color distributions of the model product. If your customer has given you a reason and how many colors will be in a series, do not forget to enter the quantities in the series when making the distribution.
13. Note that you will use alternative products and stocks for customizable components. You must have saved your real or template products to choose from in your product and stock catalog.
14. Enter the standard quality control options or the quality and laboratory requirements that the customer requests from you on the model.
15. Prepare the cost and supply plan of the model. Determine which component you can buy from which supplier and for how much.
16. Include alternative products and suppliers if there are problems with the procurement or price of components requested by the customer or designers in the cost and procurement plan. Technically score suppliers and products.
17. If the prices and negotiations in the product design and supply plan are completed, set the selling price for the model.
18. After you set your price, create a sales quotation for each model or for all models under an opportunity.
19. Send your offer directly to the customer by printing out a PDF with a template specially made for you in accordance with your corporate identity.
20. If you wish, you can send the offer to the customer on the Workcube Smart Contract and complete the annotation and approval process with the Workcube PDFChain service.
21. If your customer told you to draw the model in a virtual environment and send it in 3D, add the model you designed with the CLO 3D application to the documents of the model. Send the link to the client.
22. If your customer physically requested the model, open a task below the model to make the model. Follow the model making process with tasks.
23. Process cargo and package to send the physical model to your customer.
24. Enter the packing and shipping rules that the customer requests from you based on the Model, Quotation and order.
25. Once your offer is approved, convert it to a sales order.
26. Check the customer's risk information and limits when converting to order.
27. If an order-related contract has been made, save the contract and associate it with the order.
28. If the order will be completed with a long-term supply, manufacturing, shipment and foreign trade process, you can open a project and gather all activities under the project.
29. Do not forget to get the approval of the finance unit at the acceptance stage of the order process.

Production Transactions

1. There may be multiple models in an order as well as a single model. Order lines are formed according to size and color distribution. Check the bill of materials and recipes of the manufacturing and quality control unit. During the sales phase, the manufacturing details may have been ignored and a quick offer may have been given. Carefully check models and bills of materials. Check workstations and work done at stations and unit times. Because, when production orders are given, material supply or reserve operation will be made and task assignments will be made. Production planning and quality control unit should subject the product BOM to detailed control during the transition from model to production.
2. Models for which production orders are received are now products that are produced and open to sale and purchase transactions. Check material requirements based on order. If there is enough material in stock that has not been reserved for another order or production order, place a production order. If there are deficiencies, create a purchase request.
3. Give a lot-based production order for the versioned sub-stocks of the same model by distributing color and size. Connect them all to the same lot. With Lot, you will simplify the production and make it easier to follow.
4. You should use similar materials in productions made under the same lot. For example, the lot-boiler numbers of the fabrics you will use should be the same, shrinkage and similar test values should be close. Group your new or existing stocks in your warehouse according to your production target.
5. In Workcube, each stock is grouped with Lot No, Spec No. It is singularized as a single unit and the serial number label is printed. Take models from your stock and test them in the lab. Record the purchased parts from which lot, which spec or which serial number you bought, and send them to the laboratory.
6. According to the results from the laboratory, group them on a unit basis, such as ball, reel, and label them with a serial number. When you start manufacturing, remember that you will be manufacturing with materials with similar properties.
7. Recording the shelf and location of the goods you labeled by grouping will make your job easier when you take the materials to the workstations.
8. Give the production order. If there is a semi-finished product or a surplus of the product you have ordered, create sub-orders.
9. Pay attention to your planning approach and the total amount of the order. A single order, for example, may require two months of manufacturing time. Depending on the order, you can place a single order, or you can divide the orders according to the quantity and divide them according to different production units.
10. As the production is finalized, you can enter multiple results depending on the production order.
11. If the goods obtained as a result of production are in your stock, the consumables and wastes will be deducted from your stocks.
12. Subject the finished products to the quality control process according to the quality control commitment given to the customer or your corporate quality control approach. Enter the quality results.
13. Prepare and package the products that pass the quality control in accordance with the shipment plan. Label it and place it in your warehouse.

Shipment and Logistics Operations

1. Ship the order.
2. If it is abroad, issue the export invoice and enter the foreign trade transaction information depending on the export invoice.
3. If the order is not shipped at once, track the missing quantity of the order.

Financial Transactions and Audit

1. If it is a series of transactions under the project, monitor all purchasing, sales, payment and collection, consumption and production transactions under the project operations under the project depending on the order.
2. Monitor and close these transactions by following the goods received in accordance with the export registered goods purchase or inward transaction regime.
3. If letters of credit or exim credits are used, follow the credits under the project.
4. Follow the cash flow and profit-loss of the project.

The fashion industry is a chaotic industry due to its nature and competitive environment. By using Workcube correctly, you can avoid inefficiency and errors.