Sales Invoice

A sales invoice is a document showing that the goods or services offered by the seller have been sold to the buyer.

Route: ERP > Sales-Distribution > Invoice > Sales Invoice

Sales Invoice XML Settings

The 11,12,18 XMLs allow you to set the columns/filters you want or don't want to be displayed on the screen with Yes/No selections.

2 - Is Associated Delivery Note Mandatory in Consignment Invoice Transaction?

When Yes is selected, the associated delivery note selection from the delivery note popup becomes mandatory depending on the current account.

3 - Check the Delivery Note Amount

If Yes is selected, it is checked that the amount selected in the invoice is the same as the associated Delivery Notes.

4 - Do Project Control

If Yes is selected, it is checked that the project selected in the invoice is the same as the associated delivery notes.

5 - The Department Can Be Selected For Accounting Receipt

The department can be selected for accounting in the receipt. If mandatory is selected, the department information cannot be left blank.

6 - Check the Delivery Note Date

It checks that the invoice date is not earlier than the Delivery Note date.

7 - For Metal Companies, Calculate the Due Date of the Invoice according to the Date of the Order

For metal companies, the due date of the invoice is calculated according to the date of the order selected in the invoice.

8 - Check the Maturity Date for Metal Companies

If the “For Metal Companies, Calculate the Due Date of the Invoice according to the Date of the Order” option is selected as yes and the calculated due date is before the invoice date, it assigns the invoice date as the due date.

9 - Project Lines in Document

If yes, the project in the document will be reflected on the lines where the project information is not selected in the line.

16 - Check Delivery Note Line

If Yes is selected, the lines in the invoice are checked with the associated Delivery Notes.

17 - Get Branch Information from Warehouse Branch

The branch in current and accounting transactions becomes the branch of the warehouse selected in the invoice.

Sales can be registered by selecting the following documents from the “Transaction Type” section on the Sales Invoice Register screen;

• Issued Service Invoice

It is the type of invoice given in return for the service provided to any current.

• Issued Proforma Invoice

An issued Proforma Invoice is a kind of proposal invoice, it can also be called a pre-invoice. It covers the final version of the invoice before it is issued.

• Issued Progress Payment Invoice

It is the progress payment invoice, which is the invoice of the fee paid to the contractor for the amount of work done, at the intervals specified in the contract, for the project for which the contract has been signed and the implementation has been started.

• Issued Price Difference Invoice

In case of missing or oversupply of the invoice, a fee may be required to be paid or taken again. In such a case, the price difference invoice will be issued.

• Issued Exchange Rate Difference Invoice

On the payment day of the previously arranged invoices; In case of exchange rate difference between any invoice and payment date, the amount resulting from this difference is invoiced in favor of whichever party. This invoice is called “Exchange Difference Invoice”.

• Purchase Return Invoice

It is a document that is issued in the event that the purchased goods are returned to the seller.

• Issued Delay Interest Invoice

If the current debt is paid after the due date, it is calculated by the company and a Maturity Difference Invoice is issued.

• VAT Exempt Sales Invoice

They are invoices with 0 VAT, both due to the exception legislation and for any reason other than the exception.

• Export Invoice

These are the invoices issued for the goods you export abroad.

• Unpaid Non-Quota Export Invoice

It is the invoice issued for exporting goods abroad without any payment from abroad.

• Retail Sales Invoice

Invoices issued by retail businesses.

Sales Invoice Definitions

2-Transaction Type: This field is used to select the type of sales document you have prepared. A list of all the documents we have mentioned above is displayed in this area within your authorization. Click on the field and select the type of document you are editing from the list.

Note: The definitions of transaction types are made by the system administrator in the Transaction Categories field. In this list, the types of transactions that you are authorized and the fuseaction information of the page you are in are displayed. If you do not see a transaction type here, contact your system administrator.

3-Current Account: This field is used to select the customer to whom the goods are issued in the sales transaction.

Warning: In order for the customer to be displayed in the current accounts list here, it must be marked as "Buyer" on the corporate account card and the relevant accounting account definitions must be made for the current financial period.

4-Contact Person: Current Account / Authorized field refers to the company official of the account, the name of the customer representative selected in the upper field is displayed here.

5- Delivery Note: It is used to bring the delivery note recorded in the system to this invoice. In addition, when an invoice is issued for a product included in the inventory, a delivery note for this product is automatically created and has the same document number as the invoice.

6-Received by: The person who receives the product is selected.

7-Subscription No: If the invoice is associated with a subscription, it is defined in this field.

8-Order: Sales orders of the current account are displayed in the selection list in this field. If the order is selected, the information in the order will be transferred to the invoice.

9-Additional Info: Additional information about the invoice can be defined in this field.

10-Document No: The document number field is used to enter the number of the document entered. This field must be filled.

11-Invoice Date: Indicates the date the invoice was prepared.

12-Actual Shipment Date: Actual shipment date refers to the date of product delivery. This field is required.

13-Sales Staff: Depending on this invoice, you can select the employee who made the sale.

14-Sales Partner: If there is an affiliate connected to this invoice, you can select it from this field.

15-Warehouse: The warehouse area is used to select the warehouse or location where the product will be issued/shipped.

16-Shipping Method: This field is used to select the shipping method.

17-Payment Method: The payment method is determined from this field.

18-Maturity Date: The maturity date can be defined from this field. If it is always working on the same maturity as the current, it will come automatically if it is defined from the Risk and Working Information.

19-Shipping Address: The shipping address refers to the address to which the product will be shipped and the current address is automatically displayed.

20-Physical Asset: The invoice from this field is associated with a physical asset.

21-Services: In the Project field, the service application to which this sales invoice is related is selected.

22-Explanation: In this field, you can enter an explanation about the invoice.

23-Project: If project-based accounting is used, it should be selected.

24-Reference: If there are relevant references, they are indicated in this field.

25-Contract: Add contract from here.

26-Bank Account: If the invoice is to be paid through the bank, the bank account is selected.

27-Cash Sale: If the payment is made in cash, which means if the transaction is made through the cash account, the cash account is selected.

The use of the basket area is as follows;

You can change their amount manually. Then click the “Save” button. The sales record you have added will be added to the “Invoices” list together with the relevant document number, date information, etc.

Note: If the invoice you entered is linked to the order or delivery note, the products included in the order/delivery note will automatically appear in the basket, according to your selection.

Cancel Invoice: With the help of this link, the invoice can be canceled.

Associated Orders: You can view the associated orders by clicking this link.

Payment Plan: You can create a payment plan for your document by clicking this link.

Distribute to Revenue Items: Additional expenses incurred on products; You can reflect expenses such as tax, warehouse, by selecting revenue centers and budget categories.

Offset Receipt: This is a link where you can view the accounting transactions of the invoice. The resulting offset receipts are checked in this field.

Account Statement: This link opens the Current Statement screen. From here, the account statement is checked.

Invoice Detail: When you click on this icon, you can issue a Difference Invoice, view or attach documents related to the invoice.

With the help of other links, you can view additional information about the invoice, related warnings, and perform transactions such as printing, saving, and copying.