Product Accounting Account Definitions

The information provided in the accounting department is very valuable for businesses to plan their activities and determine their current status. With a sound accounting system to be established, reports that will guide many decisions regarding cost, marketing, sales, and distribution can be produced.

Accounting and budget codes are defined to reflect on the accounting and budget after the transactions related to the products. It can be defined from the product detail, or it can be defined collectively from the Product Accounting and Budget Code Groups in the Product Management. Each accounting code is used for specific transactions.

ROUTE: ERP > Sales-Distribution > Product-Stocks > Product > Product Detail > Other > Accounting and Budget Codes

Accounting Sales Account:

• In the sales invoice (Excluding Allowance), if “Do Not Take Discounts in Accounting Transactions” is selected in the transaction type, it is posted on Net Row Total, otherwise, on Row Total.

Accounting Purchase Account:

• The type of warehouse on the purchase invoice is “Production”,
• Location type “Production” in the inter-warehouse delivery note,
• If the type of warehouse entered in the Imported Production Receipt is “Production”, it records this account. If “Do Not Take Discounts in Accounting Transactions” is selected in the transaction type, it records on Net Row Total, otherwise, it records on Row Total.

Outgoing Goods (Sales)

• It is used in the export invoice. If "Export Customs - Stock Accounts on the Way" in the XML settings of the sales invoice is Yes, the Outgoing Goods (Sales) accounting code works. If no is selected, the Overseas Sales code works.

Sales Discount:

• Discounts on sales invoices are posted to this account. “Do Not Take Discounts in Accounting Transactions” should not be selected in the transaction type. If selected, it will not record.

Purchase Discount:

• Discounts on purchase invoices are posted to this account. “Do Not Take Discounts in Accounting Transactions” should not be selected in the transaction type. If selected, it will not record.

Sales Return:

• It assigns a record to this account in sales return invoices. If “Do Not Take Discounts in Accounting Transactions” is selected in the transaction type, it records on Net Row Total, otherwise, it records on Row Total.

Purchase Return:

• It assigns a record to this account in purchase return invoices. If “Do Not Take Discounts in Accounting Transactions” is selected in the transaction type, it records on Net Row Total, otherwise, it records on Row Total.

Sale Price Difference:

• This account works when the price difference invoice is issued. If “Do Not Take Discounts in Accounting Transactions” is selected in the transaction type, it records on Net Row Total, otherwise, it records on Row Total.

Purchase Price Difference:

• This account works when the price difference invoice is issued. If “Do Not Take Discounts in Accounting Transactions” is selected in the transaction type, it records on Net Row Total, otherwise, it records on Row Total.

Export Registered Sales:

• This account works when the export registered sales invoice is issued. If “Do Not Take Discounts in Accounting Transactions” is selected in the transaction type, it records on Net Row Total, otherwise, it records on Row Total.

Overseas Sales:

• This account works on the export invoice. If the transaction type is "Do Not Take Discounts in Accounting Transactions", it assigns a record over Net Row Total, otherwise over Row Total

Overseas Purchase:

• This account works on the import invoice.
• It assigns a record to this account for the product's exit from the warehouse at the import goods receipt. If “Do Not Take Discounts in Accounting Transactions” is selected in the transaction type, it records on Net Row Total, otherwise, it records on Row Total.

Raw Material Sales:

• In wholesale and retail sales transactions, if the raw material warehouse is selected, this account is recorded.

Raw Material:

• In inventory receipts, the type of location where the transaction is made is "Raw Material",
• Location type "Raw Material" on the purchase invoice,
• Location type "Raw Material" in the inter-warehouse delivery note,
• If the type of warehouse entered in the import goods receipt is "Raw Material", it records this account.

Wastes and Consumables:

When the waste receipt is saved, it processes the net row total and assigns records according to the selection criteria below.

• If the type of location is "Raw Material", raw material account,
• If the type of location is "Product", production/product account,
• If the type of location is "Goods", the product's purchase account.

Stock-taking Surplus, Stock-taking Deficiency:

• It can be used for special needs, company-specific arrangements. It is not used anywhere in the standard structure.

Goods Sales:

• In wholesale and retail sales transactions, if the finished warehouse is selected, it records this account if sales are made.

Production / Goods:

• For imported goods, the type of warehouse is "Goods",
• The type of warehouse on the purchase invoice is "Goods",
• Location type "Goods" in the delivery notes between warehouses,
• In inventory receipts that make accounting transactions, if the warehouse-type is "Goods", it assigns a record to this account. It operates on the net row total.

Production / Semi-Finished:

• On the Cost Accounting page, it assigns a debit entry to this account in the accounting receipt resulting from the production results accounting process, and a credit entry in the Production cost accounting receipt.

Cost of Goods Sold:

• In the sales invoice, the product records this account over the recorded cost of the product on the invoice transaction date at the time the invoice is recorded.

Consignment Purchase Account:

• When the goods are received on consignment by the broker for sale, this account is posted.

Other Sales Account and Other Off Balance Sheet (OBS) Sales Account:

• It can be used for special needs, company-specific arrangements. It is not used anywhere in the standard structure.

Received Allowances Accounting Code:

• In the purchase invoice, if the transaction type is the progress payment received and "Do Not Take Discounts in Accounting Transactions" is selected in the transaction type, it records this account over Net Row Total, otherwise, over Row Total.

Progress Payment Accounting Code:

• In the sales invoice, if the transaction type is given as the progress payment and "Do Not Take Discounts in Accounting Transactions" is selected in the transaction type, it is recorded over Net Row Total, otherwise it is posted over Row Total.

Scrap Account Sales:

• In wholesale and retail sales transactions, if sales are made by selecting a raw material warehouse, this account is recorded.

Scrap Account:

• In inventory receipts, the type of location where the transaction is made is "Scrap",
• Location type "Scrap" on the purchase invoice,
• Location type "Scrap" in the inter-warehouse delivery note,
• If the type of warehouse entered in the import goods receipt is "Scrap", this account will be registered.

Direct First Material Account:

• On the Cost Accounting page, the total cost of the wastage is debited to this account in the waste accounting receipt resulting from the production results accounting process.

Direct First Material Reflection Account:

• On the Cost Accounting page, in the production result accounting receipt resulting from the production results accounting process, the total cost of raw materials is credited to this account.

Promotion Account:

• It can be used for special needs, company-specific arrangements. It is not used anywhere in the standard structure.

General Production Costs Reflection Account:

• On the Cost Accounting page, in the indirect cost accounting receipt resulting from the production results accounting process, it assigns a credit to this account for the additional costs reflected from the Costs to the production results.

Production Labor Cost Reflection Account:

• On the Cost Accounting page, in the production result accounting slip resulting from the production results accounting process, the total cost of labor is credited to this account.

VAT Exempt Sales Invoice:

• It assigns a record to this account in the VAT exempt sales invoice transaction type. It is selected to use a different accounting code for transactions with 0 VAT.

Income, Expense and Discount Distribution:

• If "Make budget transaction" is selected in the transaction category, it records according to the expense/income center and expense items.

Fixed Asset:

• It comes automatically when the product is selected according to the criteria selected here in fixed asset invoices.

VAT, SCT:

• If there is a description in the product detail, if there is no product detail, it is taken from here. VAT, SCT definitions included here are kept on a company basis.

Exemption Code:

• In Export Invoices, the Exemption Code selected here is automatically displayed in the basket.