Accounting Receipts

It is the page that allows listing and making changes on all receipts arising from transactions that make accounting transactions on Workcube.

Route: ERP > Finance Accounting > Accounting Transactions > Accounting Receipts

Accounting Receipts enable the listing of receipts arising from transactions that make accounting transactions on Workcube and making manual changes on them. In particular, deduction receipts, payment receipts and collection receipts can be displayed, including opening receipts and closing receipts used in period transactions. Accounting receipts work integrated with transaction categories. Whether a transaction will make an accounting transaction or not is determined by the transaction categories. If a document is recorded with a transaction category that creates an accounting transaction, the relevant receipt can be viewed on the Accounting Receipts page.

Before use, these need to be fully implemented:

1. Accounting chart of accounts definitions
2. Defining accounting receipts numbers
3. Transaction categories definitions (including document and type of payment)
4. Cash, Bank and Current Account Accounting Definitions
5. Branch, department and location accounting definitions

Listing of Accounting Receipts

Let's examine the functions of the filters on the Accounting Receipts listing page.

1. Based on Document / Line: There may be more than one line in a document that performs accounting transactions, each line can be recorded in a different accounting account. However, the receipt it creates is a single and unique one. We can talk about the Batch Incoming Money Transfer. There can be 10 lines in a document, each line can be recorded for a different current account. In this case, if the per-document filter is used, the relevant money transfer is listed in a single line, which is the sum of 10 lines. If listed by line, all lines belonging to the same receipt number are displayed on separate lines.
2. Transaction Type: Transaction categories that make accounting transactions are listed.
3. Accounting Code: It is used to specifically list the records posted to an accounting code. If filled in two fields, the first field represents the start code and the second field represents the end code. All records posted between two accounting account codes are listed.
4. Current Account: It shows the accounting receipts posted to current accounts. The accounting account codes of the current account are the accounting account codes specified in the "Accounting Working Periods" popup specified in the Account detail.
5. Saved by: It is the person who saves the form/document of which the relevant receipt is made.
6. Branch Office: It is used to distinguish receipts on a branch basis.
7. Project: It is used to list the receipts created on a project basis. In order to create accounting receipts linked to a project, project accounting codes must be defined. The project can also be selected while saving a document. For Example, Let's say we recorded a transfer. If a project is selected while creating the transfer document, a connection is established between the transfer document and the project, and the accounting receipt created by the transfer is listed depending on this project.
8. Receipts: Allows filtering for merged, unmerged and manually created receipts.
9. Transaction: It is the filter that lists the receipt types. Opening receipts, closing receipts, offsetting receipts and payment receipts and special receipts can be filtered. Which type of receipt a receipt is comes from the transaction category automatically.
10. Accounting Option: It allows listing according to UFRS and uniform accounting options.
11. Document Type: Document types are defined in transaction categories. Transaction types such as check, invoice, voucher, shipment and receipt are defined depending on the transaction category. For example, if a transaction category is created for incoming money order, the document type should be selected as receipt. It is an essential field especially in e-ledger submissions. Thanks to this filter, receipts that have not been issued but that do not have a document type are detected.

Warning: How are the accounting receipts distinguished and followed according to the branches and departments?

In Workcube, warehouses and locations depend on departments, and departments depend on branches. When recording a document that makes accounting transactions, deduction receipts can be distinguished according to the selected branch. For example, when recording the incoming money transfer and credit card collections, branch selection is made directly. Warehouse and location information are defined while recording transactions such as invoice, expense receipts or delivery notes. By establishing a connection between the selected location information and the branch, it is possible to monitor which branch the related accounting receipt was created.

Accounting receipts are listed as seen in the image.

The Document No column represents the source document number of the receipt.

Warning: Receipt numbers and journal numbers are formed sequentially according to the receipt numbers determined at the beginning of the period.

Tip: An error message will be received if the journal receipt numbers do not go in order during the posting of the ledger. By using the accounting receipts page, it can be determined from which journal number that the order of the receipt number has been changed, and then the journal numbers can be rearranged using the "Edit receipt numbers" page.

Model Accounting Receipt

A model deduction receipt detail can be viewed in the image above. The transaction type indicates that this document consists of a transaction category in the invoice category. This definition will be created directly when the GF-134 document is saved, but it can also be changed manually.

By using the Transaction Detail button, the source document of the relevant receipt can be accessed.

In the Basket field, the accounting record lines of the relevant receipt can be displayed.

Tip: You can view and clear the non-transaction accounting receipt records by going to Maintenance > Non-Transaction Accounting Receipts.

Warning: Do not forget to define your document type and payment method. These are the subjects of the implementation process.