Accounts

It provides the opportunity to see and manage all the information about an account together. It is used as the management center of business, communication, and relations with all companies and institutions that have commercial relations such as customers and suppliers.

Route: ERP > Sales-Distribution > Customer-Supplier > Accounts

1-BSC: Financial information about the account can be accessed, and a graphic display of account-related transactions such as invoice orders can be seen by selecting the date range.

2-Account Details: The page with comprehensive and detailed information about the account.

3-Risk and Employment Information: Risk and employment information comes depending on the member's buyer or seller checkbox. The working conditions of the member are defined in the relevant field. E.g; Buy-Sell payment method, account limits, working price list and exchange rate, discount rates, etc.

4-Account Statement: Displays the current account statement from the beginning of the fiscal year to the current date. (The system displays this information from the finance and accounting modules.)

5-Accounting Periods: The association is made with the accounting period and the accounting account. If this definition is not made, a warning that the member's accounting definitions have not been made will appear when it is desired to make transactions in financial transactions.

This function is used especially for group companies. In WorkCube, customer or supplier information is saved in one place (Customer-Supplier) and accessible to all group companies. In this way, different and incorrect records are prevented from being entered for the same customer or supplier within a group, and all companies are able to do business through a common information center. Access by group companies is possible by displaying the accounting period of that company in the member institution details.

6-Collaterals: Collateral letters associated with the member can be viewed and created.

7-Subscription: The member's subscription information is displayed.

8-Competency: This is the section where the competencies related to the member are recorded.

9-Meetings: All calendar entries created for the member can be viewed and new plans can be made.

10-Surveys: You can follow the surveys related to the member, the survey questions, whether the account employees answered the survey, and if so, what they answered.

11-Trainings Provided: If the account is an educational institution, the training options that the member can provide can be marked.

12-Work Centers: In case the account makes contract manufacturing for the company, the information of the production work centers in the member can be found here.

13-Add Contact: By adding more than one employee to the company, a team that is served or received can be formed.

14-Account Team: A team can be formed to deal with the member.

15-Add Address / Branch Office: More than one address or branch office belonging to the member can be added. Especially for customers with more than one branch office in e-invoice taxpayers, "Alias" definitions should be made from the branch office and branch office details.

16-Workcube Data Service: It allows two separate Workcube users, independent of each other, to define the necessary information for the members to access each other's systems.

The following processes can be done with the help of the fields on the right side of the Account detail;

1-Financial Summary: It contains the credit information of the account (debit or credit from the beginning of the financial year to the current date). This information is displayed in real time by the system in line with the transactions made with the member in the finance and accounting modules.

2-Account Team: This section is about sales regions. Many people can look at the same current account in a sales area.

3-Branch Office Relationship: Branch office relationship is established from this field and authorized persons can see the current accounts in the relevant branch office.

4-Notes: Special and warning notes about the account can be added. If this note is not wanted to be viewed by other users in the system, the private box should be selected. If a warning note is desired to be seen in any field where the corporate account is selected, the warning box should be selected. You can update the notes you added. To do this, simply click on the link to the relevant note. After making the change/update you want on the screen that opens, click the "Update" button.

5-Documents: You can add documents related to the member or associate them with the existing document in your digital archive. This document can be an account-related agreement, financial situation or a member's working document.

6-Contents: You can click the "search" icon to associate a content or you can add new content by clicking the "+" icon. For example, when an announcement about the current is content, you can associate it from this field.

7-Bank Accounts: Bank account information of the account can be saved in this section to be used in mutual commercial relations.

8-Credit Cards: Credit card information of the account can be saved in this section to be used in mutual commercial relations. In the case of using Virtual POS with the subscription, the credit card must be defined.

Credit cards added for security reasons will be displayed with the card type, the first three digits of the card number, and the expiration date. In order to update, the card number and CVV information are required to be re-entered.

9-Social Media: You can define Current's social media accounts from this area.

10-Account Information: In this area, you can see the barcode and QR code definition of the member.

11-Loyalty Card-Wallet: Loyalty cards are cards that businesses give to customers free of charge or for a small fee in order to encourage their customers and keep them using their services. Loyalty card definition is made in this field.

12-Contact People: Employees of companies that are in contact as an institution are registered in the system from the member management page of that company. They are not saved as Contacts.

Employee names registered to the company are listed on the member detail page along with Name, Surname, Branch Office, Department, Position, and Contact information.

By clicking on the employee's name, you can access the information page of that employee. If the smiley icon at the beginning of the employee's name is yellow, it indicates that the employee is currently online on the partner portal. You can send a quick message to the employee by clicking on this icon.

13-Addresses/Branch Offices: Branch offices affiliated to the company are listed on the member detail page with Branch Office Name, District, City, Country and Contact, Region information. By clicking on the branch office name, you can access the information page of that branch office.