Payroll Rules

Before the payroll and timekeeping processes, payroll rules must be made.

Payroll Flow Parameters

Payroll Flow Parameters is the main parameter that you determine according to which payroll rules your employees will work. In the absence of any flow parameters, it is not possible to create payroll in the system.

If more than one flow parameter is defined, the branch office or employee groups must be associated with these flow parameters.

Warning: When defining the Payroll Flow Parameter, you must choose between which dates these rules are valid.

Income Tax Carryforward Status: In this field, In-Group Carry Forward and In-house Carry Forward options are available. Since you can manage more than 1 company and branch office in W3, you can transfer the social security entries of your employees to different companies and branch offices.

If In-house Carry forward is selected, your employee's Income Tax Base will only move forward by transferring in case of transfer to different branch offices of the same company. When it is transferred to a branch office of a different company, the Cumulative Tax Base will be reset in the new branch office.

If In-Group Carry Forward is selected, your employee's salary card will proceed by transferring the Cumulative Tax Base even if the Income Tax Base is transferred between the branch offices of the same company or between the branch offices of different companies.

Should minimum living allowance be distributed among branch offices?: In case of having more than one salary card, it ensures whether the total monthly minimum living allowance amount is shared in two branch offices or not.

Leave Date Calculation Type: It is selected whether the total working day will be calculated on a daily basis or on a Year-Month-Day basis at the time of the employee's exit.

Allowance Calculation: It is selected whether the annual leave account to be paid at the time of exit from the job will be calculated from the employee's gross salary or net salary.

Notice: In the notice pay calculation, it is defined how many days' notice pay will be calculated according to the total working days.

Social Security Agency day acceptance: It is selected how many days Social Security Agency day acceptance notifications will be made in months with 31 days.

Social Security Tax Base 31 from days: In months with 31 days, it is selected whether the salary account of the employee will be calculated over 30 days or over 31 days. For daily and hourly employees, this field is usually chosen for calculation over 31 days.

February (Total Social Security Days): Due to the special situation of February, it is selected whether the personnel working full month will be calculated over 30 days or over the days worked. If No is selected, the payroll will be created by calculating the payroll over 30 days in case of no missing days in February and no entry/exit process.

Reduce to Thirty Days in Unpaid Leaves: In payrolls calculated over 31 days, the reports of employees who have 1 day missing from the payroll are calculated over 30 days. If it is preferred to calculate over 29, this option should be selected as Yes.

Allowances that is not full day: "Reduce from Day" and "Reduce from Allowance" options are available under this option.

If half-day/hourly used allowance is desired to be reduced by 1 day in the payroll, the Reduce From Day option should be selected.

Overtime: In the overtime types entered for the employees, it is necessary to define these coefficients over which coefficient is desired to be calculated.

The coefficient of Regular Work Hours is defined in the Overtime Percentage field. In addition, if a calculation in minutes is desired, the Calculate Overtime with Minutes option should be selected. Full hours and quarter hours entered in other options are taken into account.

Advance: Advances requested by the employees through HR Transactions will be displayed on the payroll if approved. The rules of these requests are determined from the area with the screenshot below. There are fields for advances to be entered within limits such as amount and number. In addition, accounting codes can be selected for the accounting transactions of the advances entered.

Advance Status: With this option, you can ensure that the advances requested are not included in the timekeeping even if they are approved. In this case, the advance payment deduction must be defined manually to the employee.

Number of Advance Requests That Can Be Entered Consecutively: It is written how many times an employee can enter an advance request consecutively.

Annual Advance Request Limit: The limit for the total number of advances that the employee can enter in a year is entered.

Execution Process: In case of an Execution Deduction, it is ensured that deductions are made within the framework of the rules set here.

Stoppage Type: Since the execution deductions will be calculated automatically, it is selected whether the employee will be processed on the salary including the minimum living allowance or the salary without the minimum living allowance.

Account Type, Accounting Code, Current Account: The type of execution deduction, which accounting code and current record will be selected are selected.

Tip: The accounting module must also be used for Accounting Records and Current Records.

Branch Office: This field defines which branch offices and/or employee groups the relevant Payroll Flow Parameter will be used in.