Health Expenses, Payroll and Accounting

The following adjustments should be made in order to reflect Health Expenses on payroll and accounting transactions.

Payroll Flow Parameters Health Expense Settings

• Additional allowance definitions for the employee and for the employee's relative, including your information on how your Health Expense will be reflected in the payroll as Additional Allowance, must be made on the "Additional Allowance Definitions" page.
• Note: If the same rules apply for both, it will be sufficient to make a single definition.
• The deduction definition, which includes your information on how your Health Expense will be reflected in the payroll as Deduction, must be made on the "Deduction Definitions" page.
• After the Additional Allowance and Deduction Definitions are made for the Relative of the Employee and the Employee Himself, from the Payroll Flow Parameters:
  • Additional Allowance definitions; "Additional Allowance" for the Employee Himself. "Additional Allowance for Employee Relative"
  • Deduction Definitions; It is necessary to define "Deduction" (only one field is used) for the Employee and their Relatives, and "Deduction Accounting Code" for the Deduction Accounting Code.

Transaction Category Health Expense Settings

• When the Transaction Type "Contracted Institution Health Invoices(1201)" or "Health Expenses(2503)" is selected in Transaction Categories, the "Make allowance transaction" and "Make Deduction Transaction" options will automatically appear on the right. Which type of transaction is desired, that option should be selected and the type of transaction should be recorded.

Adding Health Expenses or XML Settings on the Detail Page

• "Employee Deduction and Allowance Transaction Reflected on Payroll" option; If Yes, No Current Transaction is made for Allowance or Deduction. It is reflected in the employee's payroll as Additional Allowance or Deduction.
• "Employee Relatives Deduction and Allowance Transaction Reflected on Payroll" option; If Yes, No Current Transaction is made for Allowance or Deduction. It is reflected in the employee's payroll as Additional Allowance or Deduction.

Reflection of Employee Payroll as Additional Allowance in Non-Contracted Institutions

• After all the transactions mentioned above are defined, "Make allowance transaction" should be marked in the Transaction categories. "Employee Deduction and Allowance Transaction Reflected on Payroll" must be selected as Yes from XML.
• The amount to be reflected as Additional Allowance on the Employee Payroll is calculated as follows:
  • Allowance Amount = Invoice Amount - ( Employee Share + Additional Deduction)

For Reflection of Employee Payroll as a Deduction in Contracted Institutions;

• After all the above-mentioned transactions are defined, "Make Deduction Transaction" must be checked in the Transaction categories. "Employee Deduction and Allowance Transaction Reflected on Payroll" must be selected as Yes from XML.
• The amount to be reflected as a Deduction on the Employee Payroll is calculated as follows;

  • In Health Expense XML, if Yes is selected for "Does the employee pay his share during the treatment?";

    • Deduction Amount = Employee Share + Additional Deduction

  • In Health Expenses XML, if No is selected for "Does the employee pay his share during the treatment?";

    • Deduction Amount = Additional Deduction

Health expense accounting rules are as follows.

If the Non-Contracted Institution and the Employee Himself;

Debit Account      : Accounting Account on Employee Salary Card
Debt Amount         : Institution Share
Receivable Account  : Accounting code of the Employee Expense item defined in the Payroll Flow parameter
Receivable Amount     : Invoice amount
Transaction Type          : 2503

If the Non-Contracted Institution and Relative of the Employee;

Debit Account      : Accounting Account on Employee Salary Card
Debt Amount         : Institution Share
Receivable Account  : Accounting code of Relative of Employee Expense item defined in Payroll Flow parameter
Receivable Amount     : Invoice amount
Transaction Type          : 2503

If the Contracted Institution and the Employee Himself;

Debit Account      : Accounting account of the Employee Expense Item defined in the Accounting Account + Payroll Flow parameter in the Employee Salary Card
Debt Amount         : Institution Share
Receivable Account  : Contracted Institution Accounting Account
Receivable Amount     : Invoice amount
Transaction Type          : 2503

If the Contracted Institution and the Relative of the Employee;

Debit Account      : Accounting account of Employee Relative Expense Item defined in Purchase Accounting Code + Payroll Flow parameter in VAT definitions
Debt Amount         : Institution Share
Receivable Account  : Contracted Institution Accounting Account
Receivable Amount     : Invoice amount
Transaction Type          : 2503

Health Expense Budgeting Rules

If it is a non-contracted institution;

Expense Center  : Payroll Flow Parameters Expense Center
Budget Item      : Payroll Flow parameters Employee Expense Item
Net Total            : Institution Share

If the Contracted Institution is;

Expense Center  : Payroll Flow Parameters Expense Center
Budget Item      : Payroll Flow parameters Expense Item
Net Total            : Institution Share