Accounting Ledgers


Accounting ledgers are the ledgers in which all accounting transactions are recorded in a financial year. Ledgers are also legal documents. Ledgers are documents used as evidence in financial audit, judicial and administrative judicial processes. The ledgers must be kept for five years, together with the changes in the legislation according to the countries.

Today, ledgers can be used as paper as well as electronically stored. The standards at which taxpayers have to keep and keep ledgers are determined by the legislation. e-archive and e-ledger integration should be done to keep and keep records electronically. The WEX platform in W3 has been developed for electronic ledger recording and storage.

Note: E-Archive integration also includes e-invoice application. Please review the ERP/SD/Invoice module.


Tip: The contract description, contract type, contract date, and contract number information of your CMA or CPA that keeps your ledgers for your business must be shown in the ledger. However, if the ledger is kept by an employee within your business, the contract description, contract type, contract date and contract number should be entered using the hyphen (-) character. Otherwise, if these fields are left blank, the ledger creation process will not take place as it will be stuck in the controls during the ledger creation.


Tip: If you are going to use a different document type other than the standard document types determined by the IRS, you must select the other option of this document type and enter its definition in the explanation field without using abbreviations. If these definitions are not made, you will be warned that the ledger does not contain standard document types during the creation of ledger and you will not be able to create your electronic ledger.


Tip: Each record in electronic ledgers must have a document type and payment method. However, the important thing here is whether there is a printed document of the transaction that forms the basis of the accounting record. If there is no printed document, the document type and payment method should not be entered.


Important
Journal numbers must be sequential before the ledgers are printed/created, whether physical or electronic. For this reason, you should edit the journal numbers before printing/creating your ledgers. If this process is not done, your electronic ledger will receive an error.

When you want to create an electronic ledger for a new month, the previous ledger must be in the archived stage. Otherwise, the electronic ledger for the new ledger period cannot be created.


Suggestion
Before creating your electronic ledgers, you can list the records of your ledger period on the ledger receipts screen and check whether the journal numbers are in order and your records are e-ledger compatible as specified in the legislation. Otherwise, after the stage of your electronic ledger becomes the official ledger, you will not be able to delete/update your problematic records since the relevant ledger period is locked, and you will not be able to delete and re-create your electronic ledger since it has been forwarded to the IRS.

To rebuild the problematic ledger, you must apply to the IRS for the cancellation of the ledger. However, when the ledger is canceled, you can delete the problematic ledger and create a new ledger.


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