Wage Rules

Wage rules is the area where the Minimum Wage Information and Tax Brackets determined by the state every year are defined. In addition, Insurance Premium Rates must also be defined in this field.

Route: Payroll Rules > Wage Rules

If the data entered in these fields is incorrect, an error may be encountered in the calculation of all payroll and Statutory deductions. Therefore, before creating your payrolls, you should make sure that these fields are defined correctly.

While defining the deductions, the Payroll option will be marked together with the Active option. Otherwise, the relevant additional allowance will not be reflected in the payroll.

Period: It is selected whether the related deduction will be calculated every month or in certain periods.

Method: It is selected whether the related deduction will be deducted from the salary minus or over a certain % of the wage.

Net/Gross: Specifies whether the amount you defined in the Amount field will be deducted from the gross or net wages.

Wage Cut Days: If the Wage Cut Days All is selected, the defined deduction amount will be reduced by the defined amount regardless of the employee's payroll days. If a day is selected, the calculation will be made on the payroll day of the employee. If the Actual Day is selected, the calculation is made over the days the employee actually worked (excluding holidays).

Starting and End Dates: This field specifies from which month the deduction starts and ends by the system, depending on your selection when you add the deduction to the employee. If the relevant deduction is to be deducted from the employee every month throughout the year, the "Start January" and the "End December" are selected. There won't be a need to add a deduction to the employee again every month.

Salary Base for Insurance Premium: This is the field where the minimum wage information, which changes every year, is entered. In addition, the bases used in minimum living allowance calculations are taken from the data in this field.

Insurance Premium Rates: Since the insurance premium rates do not change every year, the validity date can be chosen for longer terms, not annually.

Tax Brackets: Tax Brackets are determined by the state every year. For this reason, as with Salary Base for Insurance Premium, January payrolls should be defined in the system every year before they are created. In addition, the parameters to be used for Disability Allowance should also be defined in this field.

In the Disability Allowance field, the Calculation Type can be selected as Monthly and Daily. Whether the amounts you enter are monthly or daily will vary depending on the type you choose.

Additional Allowance Definitions

Go to the page via Payroll Rules > Additional Allowance Definitions.

The definitions of all additional allowances that you will use in your branch offices are made by the users.

Warning: When defining additional allowances, the Active option and the Payroll option will be marked. Otherwise, the relevant additional allowance will not be reflected in the payroll.

Additional Allowance Exemptions: If the additional allowance you define is exempt from SSI, Tax, Stamp Tax, or Unemployment Share, these fields must be selected as Exempted.

Tip: Selecting these fields as Exempted does not mean a discount. It states that the relevant additional allowance is completely exempt from SSI, Tax, Stamp Tax, and Unemployment Share.

If you want to define a discount, not an exemption, Social Security Institute (SSI) exemption type and Rate and Income Tax Exemption Type and Rate must be entered.

Sum Day: If Sum Day "All" is selected, the additional allowance amount defined will be added to the defined amount regardless of the employee's payroll days. If "Day" is selected, the calculation will be made on the payroll day of the employee. If the "Actual Day" is selected, the calculation is made over the days the employee actually worked (excluding holidays).

Period: It is selected whether the relevant additional allowance will be calculated every month or in certain periods.

Method: It is selected whether the relevant additional allowance will be added to the salary as a plus or over a certain % of the salary.

Start and Finish: This field specifies the month from which the additional allowance will start and end by the system, depending on your selection, when you add the additional allowance to the employee. If the relevant additional allowance is to be given to the employees throughout the year, the "Start January" is selected and the "Finish December" and it will not be necessary to add additional allowance to the employee every month.

Net/Gross: Select whether the amount you defined in the Amount field will be added to the payroll as gross or net. For example, if 100 USD is defined and gross is selected, 100 USD gross additional allowance is added to the person's payroll and the net of this is calculated.

Allowance Type: "Additional Allowance" and "Profit" options are available. In the declarations to be created depending on the selection here, it is ensured that the relevant additional allowance is received in the Premium field.

Included in Seniority: In the calculation of compensation at the time of dismissal, it is ensured that the Seniority Based Wage is determined over the average of this additional allowance.

Deductions

Go to the page via Payroll Rules > Deduction Definitions.

All deduction definitions that you will use in your branch offices are made by the users.

While defining the deductions, the Payroll option will be marked together with the Active option. Otherwise, the relevant additional allowance will not be reflected in the payroll.

Period: It is selected whether the related deduction will be calculated every month or in certain periods.

Method: It is selected whether the related deduction will be deducted from the salary minus or over a certain % of the wage.

Net/Gross: Specifies whether the amount you defined in the Amount field will be deducted from the gross or net wages.

Wage Cut Days: If the Wage Cut Days All is selected, the defined deduction amount will be reduced by the defined amount regardless of the employee's payroll days. If a day is selected, the calculation will be made on the payroll day of the employee. If the Actual Day is selected, the calculation is made over the days the employee actually worked (excluding holidays).

Starting and End Dates: This field specifies from which month the deduction starts and ends by the system, depending on your selection when you add the deduction to the employee. If the relevant deduction is to be deducted from the employee every month throughout the year, the "Start January" and the "End December" are selected. There won't be a need to add a deduction to the employee again every month.

Private Pension

Go to the page via Payroll and Timekeeping > Individual Pension System - Automation.

For AES (Auto-enrolment Pension Systems), IPS must be defined in the system.

You can add more than one AES definition to the system. The important thing in this field is that the ratio must be entered correctly. The start and end dates will come automatically when adding the relevant AES definition to the employee.

Leave Period

Go to the page via Payroll Rules > Leave Period.

It is also necessary to define the annual leave periods and related calculations in the system.

Leave periods are also associated with Employee Groups, as are Payroll Flow parameters. Depending on the association, employee groups can be managed through different leave rules.

With the Include Saturday, Sunday, and Public Holidays in the Leave Account options, it is determined whether the days with Saturday, Sunday and/or Public Holidays between the start and end dates in the block annual leave records will be deducted from the leave entitlement.

The half-day leave period indicates how many hours the leave records will be counted as half a day.

Shift Definition

You can define the shifts used in your branch offices via the Attendance and Control > Shift Definitions area.

These shifts are associated with the employees through the salary cards of the employees. With the EATS Integration, if you enter your employees' entry and exit times into the system and ensure that data such as overtime and absence are generated based on the shift definitions over these hours, the definitions on the shift definition page must be filled in carefully.

As in most of the payroll rules, the date range for which the relevant definition will be valid should be entered in the shift definition.

First of all, the time when the shift starts and when it ends should be entered in the shift interval field. The Working Hour on the right indicates whether the entered hour range will be calculated as Working Hours or Overtime.

Weekend Holiday of the personnel working in the relevant shift is also entered on this screen. If you wish, if work done by your personnel before the shift is received by EATS as data, you can also have it calculated as Overtime.

Since Overtime and Absence records will be taken from this field, you must enter the break time intervals and mealtime intervals given throughout the day in the Working Intervals field at the bottom of the definition screen.

Warning: If the Working Intervals fields are left blank, an absence record can be made for your personnel who take a break during the defined Shift Interval and who make entry-exit processes during this time.