Basic Product Definitions


The product management module is the module in which information records are kept and managed for the final products and/or services sold within a business and the inputs supplied such as products, semi-finished products, spare parts, raw materials, and services. This module works in integration with other Workcube modules such as sales, purchasing, production, inventory, agreement, service, and campaign.



ROUTE: ERP > Sales-Distribution > Products and Stocks > Products

There are many different fields that need to be defined when registering a product. The definitions in these areas should be made meticulously in accordance with the product-service structure of your company. The importance and necessity of these areas may vary from business to business.

On the left side of the product screen, there are boxes that determine the behavior and characteristics of the products. In the middle are the fields where the identity information of the product is entered. On the right are the fields where definitions are made. In the upper right, there are links where auxiliary operations can be performed.


For detailed information about the boxes that determine product behaviors, you can review the "Product Details and Product General Parameters" document.

1-Product: Enter the name of the product.

2-Category: The category of the product is selected. For detailed information, you can review the "Product Category Management" document.

3-Brand and Model: Brand and model selection is made in this field. Brands and models are defined in Dashboard > System > Parameters.

4-Watalogy Category: If Watalogy is integrated, the category is selected from this field.

5-Product Code: It is automatically defined by the system and is an increasing number. The number of characters and the starting number that form the basis of product coding is a definition made in the code during Workcube installation. The code in this field continues by increasing by 1 over the number entered during installation. E.g; If you want to define a 4-digit product code in your company, when the number 1000 is entered during installation, the 1001 code will automatically appear in this field for the first registered product. The code that is automatically generated in this field is added to the Product Category code by placing a dot. For example, the code of the Beverage category; 100.21 and the code that the system identifies to the product; 10372. When we save the product, the code for the product “Chocolate Milk” will now be 100.21.10372.

You can also create a product code according to the brand you have chosen. For this, "Generate the product code linked to the brand?" in the Company Flow Parameters. "Yes" should be selected.

6-Producer Product Code: If you are procuring the product from a supplier, you can enter the code received from that supplier in this field. This code replaces the Workcube product code in purchase orders with this code.

7-GTIP/CPA Code: Customs tariff code is defined in this field for the products that are processed for import - export.

8-Process: It is used especially to determine the stages related to the products produced. For example: Model, Test etc. The relevant stages are recorded in the processes section.

9-Target Market: If a company works on a target market basis, it can introduce its target markets to the system and choose which market this product is subject to.

NOTETarget Market can be defined geographically, as well as the market can be defined as the target group. E.g; All these can be defined as separate Target Markets, such as Germany, North Rhine-Westphalia Region, IT Managers, D and E Socio-economic Status Groups.

10-Price Authorization: It allows to select the price authorization definition that the product is included in. Only authorized persons selected in this group have the right to change the product price. Price authority definitions are made in the Dashboard > System > Parameters > Price Authority Definitions section and the responsible persons are determined.

11-Accounting Code Group: This field allows the product to be assigned to the previously defined accounting code group.

12-Shelf Life: If the product has a shelf life, the shelf life is entered here.

13-Category Responsible: Category responsible can be defined.

14-Special Code: If any, special code is added to this field. The custom code field is a field that can be used to group products. Custom Code field can also be created automatically depending on the XML settings.

15-Barcode: If there is a barcode related to the product, it can be tracked here. Or an automatic barcode can be generated.

16-Explanation, Explanation 2: Explanations about the product are entered in this field. This description can be displayed on B2B/B2C sites.

17-Purchase-Sales VAT: The VAT rate applicable to purchases and sales is selected.

18-Standard Purchase, Standard Sales: Standard purchase and sale prices of the product are entered.

19-Min-Max Margin: Minimum and maximum margin (profit rates) are defined.

20- Depending on the product, information such as SCT, BITT can be entered in these fields.

21-Package Control Type: According to the selection of the self or components option, the product itself or the first breakdowns in the BOM are displayed in the package control section of the sales receipt.

22-User-Friendly URL: A title is written for the optimization of search engines in B2B and B2C systems.

23-Supplier: While defining a supplier, one supplier is defined at the product registration stage.

24-Responsible: A person responsible for this field is assigned to the product.

25-Additional Information: Additional information about the product is defined. Additional information is defined from the Dashboard > System > Parameters > Additional Information screen.

26-Unit: It appears on the product adding screen. It is used to determine the sales and/or purchasing unit. Products are received and given through this unit. If more than one unit is used, other units can also be defined.

27-Weight-Size-Volume: These 3 fields are displayed on the adding screen. The dimensions of the product are written in terms of Width x Length x Height. Product dimensions gain importance in shelf and warehouse management.

With the help of the fields on the right, the following operations are performed;

  • Images: A product image is added from this area.
  • Documents: You can add a document related to the product or associate it with a document in the digital archive.
  • Related Showcases: You can define your product on this page to designate your product as a showcase product on the sites prepared by Workcube.
  • Units: Units must be defined for the relevant products in transactions (such as purchase, sales, and shipping) with products. When opening a product, a unit is defined, but additional units can be defined from this field. If the 2nd unit is desired to be used, definitions can be made here.
  • Related Products: One or more related products can be defined for this product. E.g; Let's say your product is a computer. Here you can define associated products such as a mouse, keyboard, or cable.
  • Related Product Categories: It works with the same logic as related products. More than one category can be defined for the product from this page.
  • Alternative Products: Alternative product definition is made in this field. It is offered to customers as a recommendation. E.g; Same product but a different brand.
  • Incompatible Products: If you want to define one or more incompatible products for the product, you can do so from this area. Components that are incompatible with a product, etc., especially in areas such as the IT industry. It is important to define.
  • Contents: Content related to the product can be added. Product contents can be used as broadcast content on B2B and B2C sites.
  • Product Team: If there is a team working for the product, teams and roles can be introduced and listed in this area.
  • Meta Definitions: For the optimization of search engines in B2B and B2C systems, the relevant fuseaction definition is made.
  • Related Mixed Parcels: If the product is included in a mixed parcel, it can be viewed in this area.
  • Inventories: The inventory information of the product is displayed and the member inventory code is added.

 

With the help of the links in the upper right, the following operations can be done;



Inventory Detail: You can go to Inventory Strategies screen with the help of this link. For detailed information, you can review the "Inventory Detail" document.
Price Detail: The Price Detail page allows you to add a price suggestion to the product and the added suggestions, the price lists including the product, the last purchase, and the last sale, etc. This is a page where you can check prices. For detailed information, you can review the "Price Detail" document.
Cost: This link takes you to the Product costs page. Here you can view the cost history for the product.
Purchase-Sale Conditions: This is the page where the conditions required for the purchase or sale of products are determined and managed. For detailed information, you can review the "Product Purchase-Sale Conditions" document.
Accounting and Budget Codes: On the page that opens, the accounting accounts for which the product is to be processed and the budget item categories that are required to be budgeted are defined. Definitions made in this field are kept on a company-period basis.
Related BOMs: BOMs associated with the product are displayed in this field. E.g; If your product is a "Milk" product, this product is used in the BOM of products such as butter and cheese, and these BOMs appear in the related BOMs section of the dairy product's detail.
If the producing box is also checked in the product detail, the BOM field will also appear. For detailed information, you can review the "Product Structure (BOM) Design" document.
Product Features: Product feature definitions are used to define different features and variations (color, size, odor, etc.) related to products. For detailed information, you can review the "Product Feature Definitions and Variation Management" document.
Product Shelf Details: This is the area where product shelf information is displayed.
Quality Control: If it is desired to follow the quality control of the products in the system, the "Quality Following" box must be checked in the product detail. Then, quality control definitions are entered from this page.
Warranty Details: Warranty details about the product can be added in this field.
Product TPD Report: The action report of the product is displayed from this field. For detailed information, you can review the "TPD Management" document.
Product Comments: If there are comments about this product on e-commerce sites, they are listed in this field.
Surveys: You can access surveys about the product from this area.
Product Companies and Branch Offices: There can be more than one company and branch. Opened products can be used in more than one company. From this field, it is selected in which company and in which branch it is desired to be used.
Product Actions: This is the screen where all the actions of the product are displayed. How much internal request has been entered, how much sales, receipts have been issued, etc.
Product General Parameters: Company-based parameters of the product can be defined on the Product General Parameters screen.

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