Workcube Wiki

Calendar

The use of an organizer is of great importance because it increases the level of productivity. Calendars, which are ideal for periodic planning, can also be used for many other purposes.
Route: Intranet > MyPortal > Calendar
In Workcube, you can view your calendar entries in 4 different listing types: daily, weekly, weekly list and monthly, and associate your calendar entries with your Google account.

Note: The Google icon lists events from Google calendar. When clicked, it asks for permission, and when logged in to your Google account, the events in Google calendar are listed on the calendar. 
For more information about Google Calendar, please see our attached content. Please >>click 


On the same screen, you can list the calendar records categorized as networg calendar, branch calendar, department calendar, personal calendar and training calendar.


Note: You can view your saved calendar entries on your home page.
For this, "Calendar of the Day" checkbox should be checked in Control Panel > Settings > Calendar box. The calendar category (networg calendar, my calendar, department calendar, branch calendar) to be published on the home page can be selected via selectbox.

If these operations are done, the Calendar box will appear on your home page as attached. You can create an calendar record and update the created calendar record through this box.


Calendar Search and Calendar Det.

Many filtering options welcome you on the "Search Calendar" listing screen. Project, branch, department, process, participant, participant, minutes, event category, start and end date filters can be listed specific to the saved calendar
Note: In addition, if you search for your calendar record through the input opened with the search button on the "Calendar" screen, you will be directed to the "Search Calendar" listing screen.


 
Note: When you go to the saved calendar detail, you will see the "Add Application", "Incident Report", "Copy" and "New Record" buttons in the tab menu.
The "Add application" button will take you to the "Service Applications : New Record" screen. In this way, a service application associated with the calendar record can be created.
Documents can be added to the e-calendar record via the Documents box or can be associated with existing documents. 

Note: When the "Event report" button is clicked, the event report popup screen opens. In this screen, the event report associated with the calendar record can be prepared. If a template is prepared, it is uploaded by selecting in the template selectbox. The prepared report can be sent as an e-mail to the users defined in the Participants and CC field.  The effort spent between the calendar event dates and times is recorded as time expenditure and the event report can be documented.

In addition, the prepared incident report can be printed out from the output center.



Add Event to Calendar
In Workcube, calendar entries are made via the "Add Calendar Event" screen.
Process: The process defined for the calendar is selected.
Category.: Calendarevent category selection is made. In Workcube, "Event Categories" are defined via Parameters > Intranet > Event Category screen.
Time Zone: Calendar time setting is selected.
Subject: Enter the calendar topic.
Explanation: Enter the calendar description.
Project: The project associated with the calendar record is selected.
Task: Job selection associated with the calendar record is provided.
Will be Approved by: The user who will approve the calendar record is selected.
Place: Select the place where the calendar event will take place.
Online: If the calendar event will take place online, enter the relevant address.
Note: In order for the Google meet link to come automatically, you must have an e-mail address with the extension workcube.com. The Google Calendar box should be checked and Online should be selected as the location. When the Save button is pressed, the Google login screen appears, and if you log in with your workcube.com email address, the meet link will be generated automatically.
Company Information: The company associated with the calendar event is selected.
Start/End Date: Enter the start/end date of the calendar event.
Hour/min: Calendar event start/end date hour/minute information is entered.
Calendar Notification: Enter the calendar alert date.
E-mail Notification: The number of calendar event e-mail alerts is selected.
SMS Notification: Select the number of SMS alerts for the calendar event.
Event Repeat: If the calendar event is periodic; selection is enabled.

Note: The checkboxes on the right menu of the calendar recording screen enable the selection of the users for whom the calendar
event will be displayed.
The Show in Google Calendar checkbox is only visible to the person who created the calendar record. This is because anyone can edit the Google side of the event, which will cause an error.


Warning: Go to the "Employees" box via the "Participants" title + button in the submenu. On this box, participant selection can be provided through the list of "employees", "corporate members" and "individual members". When adding participants from companies such as customers, suppliers, etc., the "corporate members" selection must be selected and listed. If you want to add participants through the employees within the company, the "employees" selection is selected and listed. Participants defined in the individual accounts category are selected and listed through the "individual members" selection.

For each participant selected, the checkbox next to the participant name must be checked and then saved. If a page change is made via paging or a different select is made without clicking the "save" button for the selected participants, the selections made will be lost.

Again, the CC heading in the sub-menu works in the same logic. This field allows the selection of users to be informed about the calendar event.

If the calendar event will be created specifically for a branch, you can list and select the branches created on W3 via the + button next to the "Branches" title.


"Add Calendar Event" XML Settings

On the Add Calendar Event screen, you can edit your XML settings specific to the recording screen via Control Panel > System > Page Settings box.
  1. "Wiew on the Internet Option Display Detail" : If "Yes" is selected, the relevant checkbox will be added to the "Add Calendar Event" screen.
  2. "Should the Send Email Button be Active?": If "Yes" is selected, the relevant checkbox will be added to the "Add Calendar Event" screen.
  3. "Create a Reminder as an Add-on with Email": If "Yes" is selected, the reminder is created as an attachment by e-mail. 
  4. "Campaign Information":If "Yes" is selected, "Campaign" popup will be added to the "Add Calendar Event" screen.
  5. "Should there be a Multi-Company Option in the Only Company Employees Can See Option?":If "Yes" is selected, "Company Information" selectbox will be added to the "Add Calendar Event" screen.

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