Invoice Closing Transactions

Invoices are commercial documents issued and given to the customer by the merchant who sells the goods or performs the business in order to show the amount owed by the customers in return for the goods sold, the work done, or the service given. There may be many types of invoices (operations); Invoice closing transactions may vary depending on the type of operation.

If automatic invoice closing is desired after payment or collection transactions; Under General Settings > Company Flow Parameters, the "Perform Document Closing Transaction" option must be selected as "Yes". When this parameter is applied, the Invoice closing document is automatically opened after each payment or collection.

Model Invoice Closing Transactions:

• Let's say we issue a sales invoice with a total value of 200.00 TL with VAT.
• In return for this invoice, an "incoming transfer" transaction of 200.00 TL takes place and this transfer is recorded.
• Since the "Perform Document Closing Transaction" option is selected as "Yes", when the "incoming transfer" transaction is recorded, we will be directed to the "Invoice Closing Transactions: New Record" page.

1. Current Account: This area will be filled with the current account that makes the transfer. It is not possible to make a listing without entering a Current Account.  
2. Currency: It is for the selection of the currency in which the invoice is registered.
3. Maturity Date and Transaction Date: If a "maturity date" has been specified for the invoice, selection can be made based on the due date. Indicates the "transaction date" on the date the invoice was processed.
4. Invoice Control: It will filter according to the control status of the invoice. (Controlled, Not Controlled, All)

When the "Run" button is clicked, the invoice and the corresponding transfer will appear on our listing screen.

The documents under the "Transactions" heading are selected (by ticking the checkboxes). Again in this field, the amounts to be subject to the closing process can be determined manually and the financial summary; depending on the amount entered.

If a process is determined according to the organizational structure; Under the "Financial Summary" heading, the processes of closing invoices can be managed. Example: "Partial Approval", "Admin Approval", "Reject" etc.

When the "Closure Transaction" button is clicked, the closing process of the invoice is completed.

At the end of all these transactions, the transactions of the relevant current account can be examined on the "Current Account Statement" and the balances are checked. For detailed information, you can read the article with the same title.

Attention: No changes can be made to the documents subject to the invoice closing process.

Closing the "Exchange Rate Difference" Invoice

Exchange Rate Difference Invoices; It is deducted for current customers working on transaction currency. For sales transactions, the "Issued Exchange Rate Difference Invoice" is recorded, for purchase transactions, the "Received Exchange Difference Invoice" is recorded.

Exchange Rate Difference Invoice is usually entered in period-end transactions. These transactions can also be performed on an invoice basis.

If the closing transaction is desired for Exchange Rate Difference Invoices;

Route: ERP > Finance Accounting > Current > Current Account Statement 

1. Select "Current Account".
2. In the "List Options" field, "Transaction with Foreign Currency" is selected.
3. Check the "Payment Performance" checkbox and click on the "Run" button.

• On this page, the transactions of the relevant current account are listed in the specified date range. When the page is checked, transaction totals and exchange differences of TL, Euro, USD, etc. currencies resulting from automatic closing are calculated. 
• Click on the "Issue Exchange Difference Invoice" button under the heading of the transaction currency for which the invoice will be issued.
• If the "exchange rate difference invoice amount to be received" is received, we are redirected to the purchase invoice page. If the "exchange rate difference invoice amount to be deducted" is received, we are redirected to the sales invoice page.
• On the invoice page that opens, the product determined for the exchange difference is entered and the invoice is saved.

Note: If a business uses a transaction currency, exchange differences arise. This area is of great importance in Periodic Maintenance Transactions. Therefore, in order for the balances of the old period to arrive in the new period in a consistent manner, foreign exchange invoices must be issued. If working with transaction currency, the "transaction currency" checkbox must be ticked in current transfers.