Leaves and Seniority Information Transactions

Workcube Leave and Seniority Information Transactions refers to the area where data transfer to the system can be performed for modules such as Leave entry and Seniority calculations for employees in your organization.

Warning: With this function of Workcube, only the employees you authorize can use it.

Add Leave

Route: HR - HR > Personnel-Payroll > Wage Management and Personnel > Leaves and Seniority Transactions page, select the transaction category to add leave by clicking +.

1. Don't display in timekeeping: If this check box is clicked, it means that the related leave record cannot be included in the payroll calculation.
2. Employee: It refers to the area where the employee is selected by typing the employee's name and surname information.
3. Process: It refers to the area where the process stages defined for the permissions screen in processes are selected.
4. Category: It refers to the field where the employee selects which type of leave will be defined to the employee.
5. Leave Entitlement Date: If there is a vesting date for any of the leave types, it refers to the field where it is selected.
6. Start: It refers to the field where the start date of the leave is entered.
7. Finish: It refers to the field where the end date of the permit is entered.
8. Work Start: It refers to the field where the date the employee will start work is selected.
9. Phone no. to call during leave: It refers to the field where the employee's private number is entered.
10. Address During Leave: It refers to the area where the employee's whereabouts will be written on the dates when the employee is on leave.
11. Explanation: If it is desired to write an explanation about the related permission record, it refers to the field where an explanation can be written.
12. File: It refers to the area where the file to be uploaded is added.

Warning: It is mandatory to fill in the fields with an star next to it. In case it is not filled in, registration will not be made.

When we selected the fields that we want to get the data entered into the system during the permissions registration phase, we saw the relevant data on the screen. Now, when we want to see the data entered in "Permissions", we can look at it by listing the permissions Transactions.

Note: When we want to edit the saved permissions again, click on the pencil icon and the permission we have previously saved will appear on the screen and after making the desired changes, the save button should be pressed again.

Note 2: It provides the opportunity to download the permissions you have selected via the file icon by making a bulk selection through the selection boxes on the listing screen.

Add Leave Planning

Route: On the HR - HR > Personnel - Payroll > Wage Management and Personnel > Leaves and Seniority Transactions page, click on the Page icon and select the transaction categories to add bulk leave.

1. Company: It refers to the field where the leave will be entered for which company employees.
2. Branch: It refers to the field where the leave will be selected for which branch employees.
3. Department: It refers to the area where the leave will be selected for which department employees.
4. Leave Day: In case of assigning a collective or single leave record, it refers to the field where the number of days of leave to be entered is selected.. Note: Without selecting this field, it calculates the day between the start and end dates in the leave day field numbered 18 and brings it to the field numbered 18.
5. Add Batch Date: It refers to the field of defining the date of leave for all employees by selecting it in this field.
6. S and Minute: It refers to the field where the hour and minute of the day to take leave is selected.
7. Batch Date Addition: It refers to the field of defining the date when the leave will end for all employees by selecting it in this field.
8. S and Min: It refers to the field where the hour and minute of the end date of the leave is selected.
9. "+" and "-" Icons: The "+" icon refers to adding a new employee. The "-" icon indicates deleting the added employee from the list.
10. Employee: It refers to adding a new employee from this field if it is desired to add a new employee.
11. ID No: This field comes automatically when the employee is selected and added.
12. Branch/Department: This field comes automatically when the employee is selected and added.
13. Employment Date: It refers to the field where the employee's employment date is selected.
14. Start Date: It refers to the field where the employee's leave date is selected on an employee basis.
15. Start Time: It refers to the field where the starting time of the employee on the day he/she goes on leave is selected.
16. End Date: It refers to the field where the date the employee's leave ends is selected on an employee basis.
17. End Time: It refers to the field where the end time of the work on the day the employee's leave ends is selected.
18. Day Off: If the employee's start and end dates are selected, it refers to the field where the number of leave days comes automatically.
19. Used - Remaining: This field refers to the field where the number of leave days used and stayed by the employee is shown.
20. Leave Category: It refers to the field where the employee is selected in which leave category he/she is on leave.

Note: This field should be selected if you do not want the leaves defined to the employees to be included in the payroll calculation.

Note 2: Changes to fields 1 and 8 will affect all employees. However, all changes between 9 and 20 will affect only that employee.

Add Seniority Information

Route: HR - HR > Personnel-Payroll > Wage Management and Personnel > Seniority Information Transactions page, select the transaction category to be transferred by clicking +.

1. Branch: It refers to the field where the branch where the employee works is selected.
2. Related Company: It refers to the field where the employee is written from which company he/she was discharged.
3. Employee: It refers to the area where the employee is selected.
4. Start Date: It refers to the area where the date the employee started work is written.
5. End Date: It refers to the field where the employee's termination date is written.
6. Severance Fee Paid: If the severance pay has been paid to the employee, this selection box should be clicked.
7. Severence Pay Amount: It refers to the area where the employee's severance pay is written.
8. Number of Work Days: It refers to the field where the number of days the employee works is written.
9. Number of Days of Leave Used: It refers to the area where the annual leave days used by the employee during his/her employment are written.
10. Explanation: It refers to the field to be written if you want to write a description about the record.
11. Save: The above process refers to recording the relevant data into the system after all stages are completed.

When we made the selection of the fields that we want to get the data entered into the system at the Seniority Information stage, we saw the relevant data on the screen. Now, when we want to see the data entered in "Seniority Information", we can look at it by listing the Seniority Information Transactions.